February 14, 2012 — Regular Meeting

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REGULAR MEETING

February 14, 2012

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of November Special Meeting Minutes

Approval of January Special Meeting Minutes

Approval of January Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bill’s to be Paid in February

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. American Red Cross Proclamation – Carl Baker
  2. Motion to Institute Condemnation Proceedings for Dirk’s Drainage Easement or Alternatively Against Dirk’s Entire Parcel – Mike Antoline
  3. Ordinance Clarifying Bulk Water Rate Charges – Mike Antoline
  4. Contract Compensation – Mike Antoline
  5. Estimates for Street Signs – Ramiro Estrada
  6. Reallocation of ILEAS Reimbursement – Chief Maynard
  7. Inoperable Vehicles – Chief Maynard
  8. Polar Plunge Donations – Chief Maynard
  9. Officer Wade Training – Chief Maynard
  10. Profiles of Illinois – Mischelle Davis

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Larry Burgener, Steve Ruot, Dave Little and Bill McDaniel. Employees present were Lola Allen, Ramiro Estrada, Chief Maynard, Louis Jordan, Kim Adamson, Ed Hanley and Attorney for the Village, Mike Antoline was also present. Others present included Carl Baker, Tara Winter, Brandon Craig, Phil Worthey and Don Whitlow.

Burgener made the motion to approve the minutes of the November Special Meeting, Little seconded. Council voting Yes: Maynard, Burgener, Little and McDaniel. Abstain: Ruot. No: None.

Maynard made the motion to approve the minutes of the January Special Meeting, McDaniel seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Ruot made the motion to approve the minutes of the January Regular Meeting, Burgener seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Maynard made the motion to approve the Treasurer’s Report, Ruot seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

McDaniel made the motion to approve the Bills to be Paid in February with additions and corrections, Little seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

In Committee Reports Water and Sewer Superintendent Louis Jordan reported for the Water and Sewer Committee that there will be oil drilling taking place in the vicinity of Moweaqua’s water supply in the near future. Other towns that depend on the same aquifer as Moweaqua include Assumption, Stonington, Taylorville, Blue Mound and Macon. At this time Lynn Dunaway of the IEPA is investigating the well casings used by the drilling company to ensure that there is no chance of contamination. Jordan stated that frequent sampling will be necessary as well. Jordan will keep Council informed.

Maynard requested for the Finance Committee that each department’s budgets be turned in soon for preparation of the upcoming fiscal year budget.

Community Development Director Kim Adamson reported that Rick Norsen has submitted the preliminary plat for the Heritage Woods Subdivision and that they will be meeting with Steve Bainbridge on Wednesday, February 15th at 9:00 A.M. Adamson invited the board members to attend. Other projects Adamson is currently working on include a Façade Grant Program and Route 51 Signage. Adamson provided Council with two versions of a Façade Grant for review and requested that they be prepared to vote in regards to it at the next Regular Meeting.

Attorney Antoline reported that the Village was served with a summons and complaint in the Denton Foreclosure. Antoline reported that he has prepared and filed a written answer in which he stated that the Village has liens on property and equipment. Antoline will update Council at the next Regular Meeting.

Attorney Antoline stated that Street and Alley Superintendent Ramiro Estrada presented a request for easement from Niebrugge Oil Co. Niebrugge Oil needs to do testing and drilling at the old service station located at South Main and Wall. Antoline stated that this is generally associated with environmental contamination such as leaking gas tanks. Antoline recommends granting the easement, which will determine the extent of the contamination field if there is one. This in turn could help get the property into hands that might be able to use it more productively.

In New Business Mayor Tolly called on Carl Baker who was present representing the American Red Cross. Mr. Baker is the Executive Director of the Mid-Illinois Chapter, which serves Macon, DeWitt, Moultrie and Shelby Counties. Baker explained that since FDR served as President all consecutive Presidents have declared March American Red Cross Month. Baker requested that the Village of Moweaqua adopt a proclamation declaring March American Red Cross Month. Baker presented the Mayor with a complimentary first aid kit and thanked Council for their time. Maynard made the motion to adopt the proclamation declaring March American Red Cross Month, Ruot seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Estrada explained that the State is requiring all street signs to be upgraded by 2018. Estrada stated that the Village of Moweaqua received a grant through Shelby County that paid for the stop signs and that most of them have been put up. Estrada also requested permission to keep going on to the next phase rather than wait until the deadline and stated that he has obtained prices for the next phase. Rahn Equipment’s estimate was the lowest. Estrada stated that $2,000.00 was budgeted for signs but funds could also be taken from other areas within that category. Estrada inquired of Council if he should keep going with the upgrade or do a few each year. After discussion McDaniel made the motion to approve the estimate of $3,334.69 for signs from Rahn Equipment and purchasing the signs from the Telephone Tax Account, Burgener seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Chief Maynard thanked Ramiro for getting the new signs put up. Maynard then stated that ILEAS just put out funding for a squad car grant. $460,000.00 is available. 75{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} will go to communities of less than 25,000. The grant for a single squad car is $20,000.00. Maynard will start the application process.

Chief Maynard requested permission to begin putting all ILEAS reimbursements into the Police Department Fuel account 01.21.655 rather than the Overtime Account. Maynard stated that there are sufficient funds in the Overtime Account at this time. Burgener made the motion to begin depositing ILEAS reimbursements into account 01.21.655, Ruot seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Chief Maynard requested approval to donate $100.00 to the Polar Plunge in support of the Special Olympics from account 01.21.919. Ruot made the motion to approve donating $100.00 to the Polar Plunge from account 01.21.919, Burgener seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Chief Maynard also requested approval for two nights accommodations during the Interdiction Training for Officer Wade and Officer Lamb. The three-day training, which is free will take place in Joliet on April 1st through 3rd. Little made the motion to approve accommodations for two nights during interdiction training for Officers Wade and Lamb, Burgener seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Chief Maynard reported receiving a letter from IDOT requesting increased patrol on Highway 51 in order to cut down on the number of accidents at the intersections. Increased patrol will reduce speed on the highway. Maynard requested approval to patrol morning and afternoon. Burgener made the motion to approve Patrol Directives on U.S. Highway 51 in regards to the IDOT request, Little seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented the Amended Water Rate Ordinance 02/14/2012-1. Antoline explained that bulk water rates did not get included in the last amendment. Maynard made the motion to approve Ordinance 02/14/2012-1, Burgener seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline requested approval of contract compensation allowing work for the Village of Moweaqua being done in part by employees of his law firm to be billed at the same hourly rate. Ruot made the motion to approve contract compensation for employees of Attorney Antoline, McDaniel seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline explained that it is clear that there will need to be a drainage easement through the Dirks property for the economic development of Heritage Woods to move forward. It is also clear that the drainage easement will improve drainage for the Williams Addition properties. Dirks is not willing to grant the easement therefore the Village needs to approve institution of condemnation proceedings for Dirk’s drainage easement or alternatively against Dirk’s entire parcel in order to obtain the easement needed for development. The first step in this process is to have the property appraised. Maynard made the motion to approve appraisal of easement through Dirks property, Burgener seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.

Ruot made the motion to adjourn, McDaniel seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. No: None.