February 8, 2005 — Regular Meeting

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REGULAR MEETING

February 8, 2005

MOWEAQUA VILLAGE HALL

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of January Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in February

NEW BUSINESS

  1. MFT/Steve Bainbridge
  2. Bernardi Securities/Steve Adams
    1. Alternate bonds
    2. Ordinance Publications
  3. Chief of Police Appointment
  4. Quarterly Safety Program
  5. Utility Billing Program
  6. EPA Inspection letter

OLD BUSINESS

Attorney’s Report

Foster

Public Participation

Adjourn


The February Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Jon King, Mike Tolly, Mark Thomas, Jim Mahone and Louise Weakly. Employees present were Louis Jordan, Lola Allen, Boomer Neece, Paul Bollhorst, Chief McLearin, Officer Maynard and Attorney for the Village, Mike Antoline, was also present. Others present were Steve Bainbridge, Connie King, Steve Adams, Howard and Janie Wise, Jody McLearin and Cinda Jordan.

King made the motion to approve the minutes of the January Regular Meeting, Tolly seconded. Council voting Yes: King, Tolly, Thomas, Mahone and Weakly. No: None.

Tolly made the motion to approve the Treasurer’s Report, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Mahone and Weakly. No: None.

Thomas made the motion to approve the Bills to be paid in February, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Mahone and Weakly. No: None.

In New Business Mayor Lowe called on Steve Bainbridge of Bainbridge, Gee and Milanski to present the MFT Budget Resolution for 2005. Bainbridge recommends appropriating $28,000.00 of Motor Fuel Tax funds for 2005. The funds are used for the purpose of maintaining streets and highways within the Village. Mahone made the motion to approve MFT Budget Resolution #2-8-2005-R1, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Mahone and Weakly. No: None.

Next in New Business Mayor Lowe called on Steve Adams of Bernardi Securities to speak about the golf bond refinancing. Adams began by saying that straight revenue bonds are not the best option right now and provided Council with alternate bond figures for Council to compare. After discussion Mahone made the motion to approve Ordinance #2-8-2005-1 proposing the issuance of alternate bonds of the Village for purposes of refunding prior golf course revenue bonds of the Village and paying the cost of issuing the alternate bonds, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Mahone and Weakly. No: None.

Adams also presented a letter of engagement for Council approval which authorizes Bernardi Securities to underwrite the bonds and to prepare all necessary documents in conjunction with the underwriting. Mahone made the motion to approve signing of the engagement letter, Tolly seconded. Council voting Yes: King, Tolly, Thomas, Mahone and Weakly. No: None.

Next in New Business Mayor Lowe called on Dave McLearin to come forward and be sworn in as full time Chief of Police as recommended by the Personnel Committee. McLearin had been serving as interim Chief. Weakly made the motion to appoint McLearin full time Police Chief, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Mahone and Weakly. No: None.

Water and Sewer Superintendent Louis Jordan informed Council of a letter that was received from the Village of Stonington. The Village of Stonington is interested in starting a safety program and is asking surrounding Villages for their cooperation. Jim Closson of the Illinois Municipal League Risk Management Association has been in contact with the Village of Stonington in regards to the safety program. IMLRMA offers an onsite safety training program that can be tailored to fit the needs of small municipalities at no cost to their members. Meetings would be held quarterly with the site alternating between the participating municipalities. Stonington will host the first meeting Friday, February 18th from 10:00 A.M. to 12:00 noon and will provide lunch. Jordan requested permission to host two meetings per year. Tolly made the motion to host two safety meetings per year with a meal provided, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Mahone and Weakly. No: None.

Jordan also requested permission to purchase a new utility billing program from ACS Co. After checking out several programs Jordan and Deputy Clerk Lola Allen recommend the ACS program. Cost of the program is $5,500.00. A new laser printer will also need to be purchased at a cost of approximately $800.00. Thomas made the motion to purchase the program and printer, Tolly seconded. Council voting Yes: King, Tolly, Thomas, Mahone and Weakly. No: None.

Jordan reports receiving an evaluation of the Moweaqua Public Water Supply from EPA Engineer Matthew Talbert. According to Talberts inspection two deficiencies were found that need to be repaired. Wells 10, 11, 16 and 17 should be plugged if it has been determined that the wells are of no further use as water sources. Also, panic hardware needs to be installed on the doors exiting the chlorine room. Jordan requested approval to repair the deficiencies and mail a written reply that includes a plan of action. Tolly made the motion to make repairs to the wells and exit doors and notify the IEPA in writing of our compliance, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Mahone and Weakly. No: None.

Mahone discussed with Council the possibility of hiring someone to help promote growth and development for the Village. He suggested that the salary for the new position could be taken from the CIPS and Telephone tax funds the Village receives. Mahone strongly urged Council to consider creating the new position. Mahone also encouraged Council to continue our membership with the Rt. 51 Coalition because it is in Moweaqua’s best interest for the highway to become a major thoroughfare through the State of Illinois. After discussion Mahone made the motion to pay the $500.00 dues to the Rt. 51 Coalition to continue membership, King seconded. Council voting Yes: King, Tolly, Thomas, Mahone and Weakly. No: None.

Mahone also made the motion to have the Personnel Committee decide if someone should be hired to work specifically on Village growth and development. The Personnel Committee will also need to determine what qualifications the person should have, create a job description and come up with a figure for the starting salary. Thomas seconded the motion. Council voting Yes: King, Tolly, Thomas, Mahone and Weakly. No: None.

Antoline made Council aware that the Water and Sewer Superintendent in Macon has effectively assumed responsibilities as a City Administrator / Economic Development Coordinator.

Street and Alley Superintendent Boomer Neece explained that using funds from the CIPS and Telephone tax funds would greatly affect his ability to perform certain duties of the Street Department. Part time mowing salaries, street signs, sidewalks, concrete repair, equipment and also police cars are purchased with these funds. Neece asked Council to take into consideration that some projects might have to be put on hold for lack of funds.

Weakly made the motion to adjourn, Thomas seconded.