February 8, 2011 — Regular Meeting

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REGULAR MEETING

February 8, 2011

Moweaqua Village Hall

6:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of January Regular Meeting Minutes

Approval of January Special Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in February

Committee Reports

Attorney’s Report

Mayor’s Report

Public Participation

NEW BUSINESS

  1. TIF Funds and Bills – Mike Reschke
  2. Railroad Ave. Drainage Project Bids – Louis Jordan
  3. Water Plant Equipment Quote / R.E. Pedrotti – Louis Jordan
  4. Economic Development Coordinator Position – Jim Mahone
  5. Ratify Tom Gorden Resignation – Steve Ruot
  6. Ratify Approval for Atty. Antoline to Begin Demolition Process – Larry Burgener
  7. Ratify Approval for Chief Maynard to Attend ILEAS Training – Larry Burgener
  8. Ratify Approval to Use Grant Funds for Hight Dr. Lift Station – Jim Mahone
  9. Ratify Approval to Loan $7,500.00 to Golf Course – Jim Mahone
  10. Review and Approval of Executive Session Minutes – Mischelle Davis

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Kim Adamson, Larry Burgener, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Ramiro Estrada, Lola Allen, Chief Maynard, Officer Wade, Boomer Neece, Jeff Stauder and Attorney for the Village, Mike Antoline, was also present. Others present included Evelyn Lowe, Don Whitlow, Steve Bainbridge, Joanne Lower, Howard and Janie Wise and Dave Little.

Mahone made the motion to approve the January Regular Meeting Minutes, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Maynard made the motion to approve the January Special Meeting Minutes, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Reschke made the motion to approve the Treasurer’s Report, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Rescke. No: None.

Mahone made the motion to approve the Bills to be Paid in February with additions and corrections, Reschke seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

During Committee Reports Maynard reported receiving inquiries about whether or not the Village of Moweaqua has a “warming station” set up in case of an emergency situation such as the recent ice storm. Maynard suggested contacting other organizations like churches, the Township and the Fire Protection District to see if they would be interested in providing this sort of service. Prolonged power outages can be a serious problem for citizens who have no one they can call on for help. After discussion it was determined that the Village of Moweaqua and the Fire Department are not equipped with generators and Maynard agreed to contact the other organizations to get their input.

Adamson reported obtaining three quotes for employee group insurance coverage. Copies of the information from each company was provided for Council review. Adamson stated that the employees to be covered must work a 40 hour week to be eligible for group coverage. This is a Federal law requirement. Adamson explained that individual health histories will be taken into consideration. Adamson also stated that the Village of Moweaqua would be required to pay for at least 25{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} of the premium.

Adamson provided information from several sources regarding TIF Districts and Economic Development for Council review. Adamson was interested in learning more about TIF and how other communities are promoting growth. Adamson stated that Dave Young of the Shelby County Economic Development Director would be willing to attend a meeting to speak about the economic mapping project and his duties as Director. Adamson explained that if we become a part of the mapping project the Village of Moweaqua would be represented at the Shelby County Board Meetings by someone we choose. Mayor Tolly agreed to contact Dave Young and invite him to our next Regular Board Meeting or possibly schedule a Special Meeting.

Burgener thanked the employees for their hard work in keeping the streets clear of as much of the heavy snow as possible during the snow and ice storm.

Ruot reported speaking to a downtown building owner who is having a problem with drainage behind his property. The building owner would like to run a sump pump with a 4” pipe to carry water out to Wall Street at his expense. Ruot explained that the sidewalk would have to be cut in order to run the pipe. Attorney Antoline discouraged allowing a citizen to put their own discharge onto a street as this may create a potential hazard that the Village would be responsible for. Water and Sewer Superintendent Louis Jordan stated that the tiles in that area have been jetted and are functioning properly. Ruot stated that he will have the owner contact the Street and Alley Department to explore other alternatives.

Chief Maynard requested approval to donate from account 01.21.990, $100.00 to the Polar Plunge, which is an event in support of the Special Olympics of Illinois. The event will take place on March 5 and Chief Maynard invited anyone who is interested to take part. Mahone made the motion to donate $100.00 to the Polar Plunge from account 01.21.990, Reschke seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Chief Maynard presented a quote from Lee Lester Sporting Goods for two patrol rifles. Price per gun is $1,595.00 which also includes the site and one extra magazine. Chief Maynard recommended that Council approve two guns and Attorney Antoline agreed stating that many tactical situations require approach from two positions. Attorney Antoline stated that one gun would not be practical for these types of situations. Chief Maynard stated that these rifles would be purchased from the Drug and Alcohol account. Burgener made the motion to approve the purchase of two patrol rifles from Lee Lester Sporting Goods for $1,595.00 per gun, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Reschke reminded Council that it will be necessary to pay the second installment of IMLRMA insurance if Council was in agreement to do so. If not, other options need to be looked into. Attorney Antoline stated that he will bring comparisons for Council review to the March Regular Meeting.

Attorney Antoline reported that the TIF audit will go to the Comptroller along with his letter stating that TIF funds have been managed in accordance with statutes. Antoline also reported that he is waiting to hear when a new court date has been set in the Morse case. Antoline also reported that he is waiting for a lien search in order to move forward with the property demolition on Cherry Street.

Mayor Tolly reported that he will fill the Golf Board vacancy at the next Regular Meeting. Mayor Tolly stated that a new Golf Committee will be created that will aid in communication between the Village Board and the Golf Board.

In New Business Reschke explained that TIF bills have been paid by our general fund since 2005 and amount to approximately $73,000.00. These bills can be reimbursed to the general fund from TIF funds if Council chooses to do so. Mahone stated that those bills can be approved for reimbursement from TIF at any time during the life of the TIF. Mahone recommended leaving TIF funds in the account to aid further economic development. If the general fund is reimbursed now that leaves nothing for economic development. As more money begins to come into the TIF account, general fund reimbursement can be reconsidered.

Mayor Tolly called on Jordan to discuss the Railroad Avenue Drainage Project. Jordan reported that five bids for the project were opened on February 4th. Jordan stated that the low bidder was GRR Construction, who came in at $36,435.00. Village Engineer, Steve Bainbridge reported that he has worked with GRR Construction with no problems. Mahone made the motion to accept the low bid of $36,435.00 from GRR Construction for the Railroad Avenue Drainage Project, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Jordan also presented a quote from R.E. Pedrotti Company for control panel equipment at the ground storage water tank. Jordan explained that the equipment can be repaired for $8,874.00 but an alternative is to replace the old outdated equipment for $13,547.00. Pedrotti included in their quote a price for a new site control system that can be added onto easily when new technology becomes available. The new system enables the Superintendent to check controls and readings from any internet access. Mahone made the motion to accept the quote of $13,547.00 from R.E. Pedrotti for a new site control system, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Jordan requested ratification of last months motion to use funds from grant #09-242014 for new controls at the Hight Drive lift station. Jordan explained also that the amount will be $34,270.00 rather than $29,870.00. The Village is required to spend equal to 25{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} of the estimated total cost of the lift stations project. The $34,270.00 is part of the Village’s required 25{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137}. Mahone made the motion to approve spending $34,270.00 of the Village’s required 25{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} according to grant #09-242014 for new controls at the Hight Drive lift station, Adamson seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to create a “Community Development Director” position, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot and Mahone. Abstain: Reschke. Mahone explained that the TIF is for a limited time and the Village must promote as much growth as possible in that time frame. Mahone stated that the next step is to come up with a job description for the position. Adamson reiterated that Dave Young, the Shelby County Economic Development Director assists municipalities with this. He can provide tips on what is and isn’t working in other municipalities. Council agreed that a Special Meeting should be scheduled.

Ruot made the motion to ratify last month’s decision to accept Tom Gorden’s resignation from the Golf Course Board, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Burgener made the motion to ratify last month’s decision to approve Attorney Antoline beginning the demolition process for 230 E. Cherry, Adamson seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Burgener made the motion to ratify last month’s decision to approve Chief Maynard attending ILEAS training March 6th – 8th, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot and Mahone. Abstain: Reschke.

Mahone made the motion to ratify last month’s decision to approve loaning the Golf Course an additional $7,500.00 from General Fund for operating expenses, Burgener seconded. Council voting yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

The Clerk reports that Council must review Executive Session minutes twice per year. Council must decide if Executive Session minutes can be made public or remain confidential. Maynard made the motion to keep all Executive Session minutes confidential, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Maynard made the motion to adjourn, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.