February 8, 2013 — Regular Meeting

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REGULAR MEETING

February 8, 2013

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of January Special Meeting Minutes

Approval of January Regular Meeting Minutes

Approval of Bills to be Paid

Approval of Treasurer’s Report

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Acceptance of Trustee Resignation – Mayor Tolly
  2. Zoning Recommendation / Garcia Special Use – Mayor Tolly
  3. Approval of Ordinance Establishing Minimum Square Footage for Dwellings – Mike Antoline
  4. Approval of Transitional Training for Officer Lamb – Chief Maynard
  5. Approval to Hire Nicole Wicklein as Part Time Officer – Chief Maynard
  6. Approval of Estimate to Replace Police Department Entry Doors –
  7. Chief Maynard
  8. Approval of Estimates for Drainage Project – Louis Jordan
  9. Approval of Easement Agreements – Louis Jordan
  10. Water Report – Louis Jordan
  11. Discussion Regarding Sidewalk and Curb on Main Street – Steve Ruot
  12. Approval to Donate for Year Book Ad – Mischelle Davis
  13. Approval of D & S Farm Proposal – Mischelle Davis
  14. Executive Session
  15. Discussion Regarding Employment of Part Time Police Officer –
  16. Chief Maynard
  17. Discussion Regarding Impending Litigation – Mike Antoline

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Steve Ruot and Dave Little. Employees present were Louis Jordan, Ramiro Estrada, Lola Allen, Officer Lamb, Chief Maynard, Joann Lower and Attorney for the Village, Mike Antoline was also present. Others attending included Mike Reschke, Evelyn Lowe, Joann Lower, Cindy Minott and Ben Garcia.

Henry made the motion to approve the January Special Meeting Minutes, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener and Little. Abstain: Ruot. No: None.

Burgener made the motion to approve the January Regular Meeting Minutes with corrections, Henry seconded. Council voting Yes: Maynard, Henry, Burgener and Little. Abstain: Ruot. No: None.

Ruot made the motion to approve the Bills to be Paid in February with additions and corrections, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. No: None.

Maynard made the motion to approve the Treasurer’s Report, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. No: None.

Maynard reported for the Finance Committee that copies of last years budgets have been given to the department heads to be updated for the 2013-2014 fiscal year. Maynard also presented a new form to be used for requesting street closure. Street closures are requested for 5K runs, POW WOW events, etc. and this form will ensure organization for the requester, Street & Alley Department and Police Department.

Mayor Tolly reported for the Community Development Director, Kim Adamson, in her absence. Mayor Tolly reported that Adamson is currently completing the Façade Grant payout for the Coal Mine Museum. Adamson is in discussions with prospective business owners regarding downtown development involving the TIF district and also still in contact with Larry Woody. Adamson will be researching Green Energy Grant possibilities for the Golf Course in the upcoming month.

Mayor Tolly reported that Riva Security has installed the security system at the Golf Course. Chief Maynard added that he went out to the Golf Course and inspected the system and it is working properly.

In New Business Mayor Tolly presented a written resignation from Trustee Bill McDaniel, to be effective February 1, 2013. Burgener made the motion to accept the resignation from Bill McDaniel, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. No: None.

In the absence of the Zoning Administrator the Clerk presented an application for Special Use from Benjamin Garcia requesting approval to use his residential garage to perform small repairs and welding for customers of B & K Welding and Repair. The minutes of the zoning meeting are on file with the Clerk. There were two adverse parties that came before the board. Martha Henderson expressed her concern regarding the noise and welding flash. Don Wright stated that having a welding shop in a residential area could cause property values to drop. Wright also pointed out that welding is Garcia’s full time job, not just a part time hobby. Five Zoning Members voted to deny the Special Use Permit for Garcia and two members abstained. After discussion Ruot made the motion to accept the Zoning and Planning Commission’s recommendation to deny the Special Use Permit to Garcia, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. It was recommended to Garcia that he try to find a building in the commercial district for his business. Garcia stated that he is actively looking for a building.

Attorney Antoline presented Zoning Text Amendment Ordinance 02/12/2013-1 establishing a minimum square footage of 900 square feet for dwellings as recommended by the Zoning and Planning Commission. Burgener made the motion to approve Zoning Text Amendment Ordinance 02/12/2013-1, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. No: None.

In New Business Mayor Tolly called on Chief Maynard to discuss Transitional Training for Officer Lamb. Maynard explained that in order for Lamb to work as a full time officer he must complete the eighty-hour transitional training and has been accepted into Southwestern Police Academy. Lamb will attend classes from April 15th through the 26th. The fee for the training is $1,190.00 and will be partially reimbursed by the State. After discussion Burgener made the motion to approve sending Officer Lamb to Southwestern Police Academy for Transitional Training at a cost of $1,190.00, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. No: None.

Chief Maynard reported that Craig Reed and Chris Miller will no longer be working for the Police Department. Maynard requested that Council approve hiring Nicole Wicklein as a part time officer. Maynard explained that Wicklein attended the U of I Police Academy and is currently working in Windsor and Findlay. Wicklein has also worked in Champaign and Sullivan. Wicklein met with Maynard and the Police Committee and Maynard stated that she is highly recommended by her superiors. Burgener made the motion to approve hiring Nicole Wicklein as a part time police officer, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. No: None.

Maynard requested approval to accept the estimate from Midwest Lock & Alarm to replace the two entry doors to the Police Department with used steel doors and access keypads at a cost of $1,694.00. After discussion Burgener made the motion to approve the estimate from Midwest Lock & Alarm for replacing the Police Department entry doors with steel doors and access keypads for $1,694.00, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. No: None.

Mayor Tolly called on Water and Sewer Superintendent Louis Jordan to discuss estimates for the drainage project. Jordan presented Council with a drainage project estimate from ADI. The project includes installing 15” dual wall main from County Hwy. 21 through property owned by Curry. The 15” main will continue North to the Gordon St. bridge. The new 15” main will be joined with the existing main in a concrete manhole structure. Cost of the project is estimated at $46,644.00 of which $22,600.00 will be the Village’s responsibility. Maynard made the motion to accept the proposal from ADI and paying $22,600.00 of the total $46,644.00 from the Telephone Utility Tax Account, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. No: None.

Steve Ruot suggested that Council consider removing the trees and curbs from in front of the barbershop and hardware store. Ruot stated that it would create much needed downtown parking. After discussion Ruot made the motion to have the trees and curbs in front of the barbershop and hardware store removed for parking, Maynard seconded. Council voting Yes: Maynard, Henry, Ruot and Little. No: Burgener.

Clerk Mischelle Davis requested approval to donate $200.00 to the CAM Yearbook ads as budgeted. Maynard made the motion to donate $200.00 to the CAM Yearbook for a full page ad in the yearbook, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. No: None.

Davis presented an estimate from D & S Farm for the 2013 growing season. The proposal for planting 18 pots in spring and fall and also the North and South “Welcome” signs is $2,505.00. After discussion Council was in agreement that mums should not be planted in the pots in the fall. Council requested that Davis find out if the $60.00 per ton of rock for the “Welcome” signs is included or extra. Council also requested that Davis get a quote for the planters on West Main.

Burgener made the motion to enter Executive Session to discuss impending litigation, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. No: None.

Ruot made the motion to end Executive Session, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Maynard made the motion to adjourn, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. No: None.