February 9, 2016 — Regular Meeting

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REGULAR MEETING

February 9, 2016

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of January Regular Meeting Minutes

Approval of Bills to be Paid in February

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Discussion and Approval of Proposals from Morgan Distributing and
  2. Christian County FS for Fuel Storage Tanks – Louis Jordan
  3. Approval of Resolution 2016-2 to Approve Funding the Water Treatment
  4. Plant Project with Local Funds Only – Liz Nohren
  5. Approval of Payment Estimate #3 STP / Burdick Plumbing – Steve Bainbridge
  6. Approval of MFT Budget – Steve Bainbridge
  7. Discussion and Action Regarding 415 N. Macon – Liz Nohren
  8. Authorization of Mandamus Suit Against Shelby County – Liz Nohren
  9. Approval of Trash Haulers Contract – Liz Nohren
  10. Discussion and Approval of Golf Course Funding – Mike Reschke
  11. Approval of Active 911 Text Alert – Chief Maynard
  12. Approval to Attend Firearms Instructor Class – Chief Maynard
  13. Discussion and Action Regarding Police Department Staffing – Chief Maynard
  14. Approval of Donation to Post-Prom2016 – Mischelle Davis
  15. Executive Session Regarding Employment of Employees – Mayor Ruot

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Don Henry was absent. Employees present were Louis Jordan, Ramiro Estrada, Officer Lamb, Chief Maynard and Attorney for the Village, Liz Nohren was also present. Others present included Steve Bainbridge, Larry Belskamper, Darin Hennings, Tim Sutton and Shelby County Sheriff, Don Koonce.

Conlin made the motion to approve the minutes of the January Regular Meeting, Neece seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Maynard made the motion to approve the Bills to be Paid in February with additions and corrections. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Treasurer’s Report Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

In New Business Mayor Ruot called on Street and Alley Superintendent Louis Jordan to discuss proposals from Morgan Distributing and Christian County FS for fuel storage tanks. Jordan explained that the Water & Sewer Department, Street & Alley Department and the Police Department are interested in having their own fuel tanks. Presentations were heard by Council from representatives of Morgan Distributing and Christian County FS. Neece made the motion to approve entering into a lease agreement with Christian County FS to install 3 double wall fuel tanks. The Water & Sewer Department and Street & Alley Department will share two tanks, one for diesel fuel and one for gas. The Police Department would have one gas tank. Lower seconded, Council voting Yes: Neece, Maynard, Lower and Conlin. Abstain: Reschke. No: None.

Mayor Ruot called on Attorney Liz Nohren to discuss Resolution 2016-2. Nohren presented Resolution 2016-2 which states that the Village of Moweaqua is funding the proposed Water Treatment Plant Project wholly with only local funds. The Village of Moweaqua is in the application process with the EPA for funding of the new Water Treatment Facility. The application fee will be waived as a result of approving Resolution 2016-2. Neece made the motion to approve Resolution 2016-2, Maynard seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Next in New Business Mayor Ruot called on Steve Bainbridge. Bainbridge presented Payment Estimate no. 3 for Burdick Plumbing and Heating in the amount of $43,164.00. Bainbridge explained that this payment estimate is for work completed on the Sewer Treatment Plant Chlorination/De-chlorination project. The project is 75{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} complete at this time. Lower made the motion to approve payment of estimate no. 3 in the amount of $43,164.00, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Bainbridge presented the 2016 MFT Budget for Council review and approval. The estimate for maintenance of streets this year is $77,000.00. This includes seal coating, patching, aggregate and culverts. After discussion Neece made the motion to approve the 2016 MFT Budget, Lower seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot called on Attorney Nohren to discuss possible action regarding property located at 415 N. Macon. Attorney Nohren stated that the property owner was served a Cease and Desist notice on December 29, 2015, by Officer Lamb. Lamb informed Council that the property owner has registered the vehicle but it is still on the property and inoperable. After discussion Conlin made the motion to approve that Chief Maynard serve the property owner with an Ordinance Violation Notice for the inoperable vehicle. If the fine is not paid and the nuisance not abated Attorney Nohren will file an Ordinance Violation suit, Neece seconded. Council voting yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented the Trash Haulers Contract from Advanced Disposal and stated that all of the changes that were requested by Council have been made. Reschke made the motion to approve the Trash Haulers Contract with Advanced Disposal, Neece seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Golf Course Committee Chairman Mike Reschke stated that the Golf Course Operations Account will be down to about $4,000.00 after the next payroll. Reschke explained that approximately $11,000.00 is needed in the account in order to cover expenses and utilities before the Course opens March 1st. After discussion Lower made the motion to approve transferring $15,000.00 from the 1{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} Business Tax Account to the Golf Course Operations Account, not to be considered a loan, Conlin seconded. Council voting Yes: Maynard, Lower, Reschke and Conlin. No: Neece.

Chief Maynard requested approval to have 911 Text Alert on his cell phone and also Officer Lambs. Maynard explained that when Fire or EMS is paged out an alert is sent via text message giving the description and nature of the call. Maynard stated that the cost is $12.50 per phone per year. Lower made the motion to approve 911 Text Alert for Chief Maynard and Officer Lamb at an annual cost of $25.00 for both, Reschke seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Chief Maynard requested approval to attend a Firearms Instructor Class at the Police Training Institute in Champaign. The class is provided by the Illinois Training and Standards Board May 16th through 20th at a cost of $573.00. Maynard stated that lodging will cost approximately $64.99 per night. Lower made the motion to approve Chief Maynard attending the Firearms Instructor Class in Champaign May 16th through 20th for $573.00 plus lodging at $64.99 per night, Reschke seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Clerk Mischelle Davis presented a request from the Central A&M Class of 2016 Post Prom Committee for a donation. Post Prom is a 6 hour event designed to keep students safe in the late to early morning hours after the formal Prom. It is held at the high school and the kids enjoy games, entertainment, food and prizes. Fundraisers are also held to earn money for the event. Conlin made the motion to donate $200.00 to the Central A&M Class of 2016 Post Prom, Neece seconded. Council voting Yes: Neece Maynard, Lower, Reschke and Conlin. No: None.

After New Business Neece made the motion to enter Executive Session regarding Employment of Employees, Conlin seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to end Executive Session, Conlin seconded. Council voting Yes: Neece Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve requiring Chief Maynard, Louis Jordan, Ramiro Estrada and Eric Baker to work from 7:00 AM to 3:30 PM with ½ hour unpaid lunch, beginning February 16th 2016. These same employees will be on call 24/7 and hours are subject to change, Lower seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Neece made the motion to adjourn, Lower seconded. Council voting Yes: Neece, Maynard, Lower, Reschke and Conlin. No: None.