January 10, 2017 — Regular Meeting

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REGULAR MEETING

January 10, 2017

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of December Regular Meeting Minutes

Approval of Bills to be Paid in January

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Review and Action Regarding Executive Session Minutes – Liz Nohren
  2. Discussion and Possible Action Regarding Water Main Project – Louis Jordan
  3. Discussion and Possible Action Regarding Property Located at 502 S. Plum – Mayor Ruot
  4. Blue Heron Web Design Presentation – Blue Heron Web Consultant
  5. Approval of EPA Loan Agreement and Burdick Plumbing Notice of Award – Steve Bainbridge
  6. Approval of TIF Reimbursements – Mayor Ruot
  7. Discussion and Approval to Install Junction Boxes in Police Department – Joann Lower
  8. Discussion and Approval to Have Thomas Plumbing Install UV Air
  9. Purification in Police Department Garage and Village Offices – Joann Lower
  10. Discussion and Possible Action Regarding Employee Health Insurance – Boomer Neece
  11. Approval to Pay for Water Main Project to Golf Course from Utility Tax
  12. Fund and/or Business Tax Fund – Boomer Neece
  13. Discussion and Possible Action Regarding Revolving Loan Fund – Boomer Neece
  14. Approval to Attend Wastewater Short School – Louis Jordan
  15. Approval to Attend Illinois Rural Water Operator Conference – Louis Jordan

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present were Louis Jordan, Ramiro Estrada, Officer Lamb and Attorney for the Village, Liz Nohren was also present. Others present included Steve Bainbridge and Virginia Dahms.

Neece made the motion to approve the December Regular Meeting Minutes, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Bills to be Paid in January with additions and corrections, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Conlin made the motion to approve the Treasurer’s Report, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren reported that the Board of Review hearing was held in regards to the Moweaqua Nursing Home’s protest of their Real Estate Tax Assessment. Nohren stated that the issue really is between the Nursing Home and Central A&M School District since they will be losing the most revenue if the assessment is lowered. To date Attorney Nohren reports that the Board of Review has refused the protest and no change will be made to the assessment. The Moweaqua Nursing Home has not appealed the decision yet.

In New Business Mayor Ruot called on Attorney Nohren. Attorney Nohren stated that all Council members have been provided with copies of Executive Session Minutes from January 13, 2015, March 17, 2015 and February 9, 2016 for review and approval. After reading the minutes from the Executive Sessions Maynard made the motion to approve all, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower and Conlin. Abstain: Reschke. No: None. Copies of Executive Session Minutes were returned to the Clerk for shredding.

Mayor Ruot called on Virginia Dahms of Blue Heron Web Design. Dahms stated that she was in attendance to explain about the Village’s current website and also explain what can be done to improve it. Dahms stated that the website needs to be updated in order for it to be more Mobile and Tablet friendly. Dahms provided copies of two proposals for Council review. The difference in the proposals being one will be set up for Blue Heron to do regular updates and the other for the Village to do their own updates. After discussion Council was in agreement to discuss other options and revisit the issue at the next Regular Meeting.

Mayor Ruot presented the 2015 payable 2016 TIF Reimbursement recommendations that were prepared by TIF Consultant Keith Moran. Neece made the motion to approve the 2015 payable 2016 TIF Reimbursements as recommended, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot called on Village Engineer Steve Bainbridge to discuss the EPA Loan Agreement and Burdick Plumbing’s Notice of Award. Bainbridge stated that there is no Council action needed at this time. Bainbridge explained that the final interest rate on the EPA Loan ended up being better than what was originally quoted. The rate will be 1.64{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} rather than 1.86{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137}. Bainbridge presented the EPA Loan Agreement documents to the Mayor for his signature and will then forward them to the EPA. Bainbridge stated that we should see work on the new Water Plant Project begin in a couple months.

Mayor Ruot called on Joann Lower to discuss an air purification system. Lower stated that the air quality in the Village Hall offices and Police Department are very poor and smells like mold. Lower said that Mark Thomas of Thomas Plumbing and Heating recommends installing a UV Air Purification system. The purification system will kill mold, bacteria and viruses to name a few. After discussion Maynard made the motion to accept Thomas Plumbing and Heating proposal of $816.00 to have a UV Air purification system installed only in the Village Hall offices at this time, Conlin seconded. Council voting Yes: Neece, Henry. Maynard, Lower, Reschke and Conlin. No: None.

Council was in agreement that until the moisture issue is addressed in the Police Department the UV Air purification will be a waste of funds.

Buildings and Grounds Chairman Joann Lower stated that when the lights in the Police Department were done by Lonnie Horton he recommended installing junction boxes for safety. Horton stated that the way they have been wired is a fire hazard. After discussion Maynard made the motion to have junction boxes in the Police Department lighting and also have the light in the furnace room replaced, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and
Conlin. No: None.

Mayor Ruot called on Boomer Neece to discuss Employee Health Insurance. Neece stated that the Employee Health Insurance renewal is approaching and he recommends increasing the average amount the Village will spend per employee to Council was in agreement and Neece made the motion to increase the Employee Health Insurance average premium amount per month to $600.00, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Water and Sewer Superintendent Louis Jordan requested approval for Eric Baker to attend a Wastewater Short School in Edwardsville May 22nd – 26th . The cost for the five day class is $525.00. Maynard made the motion to approve sending Eric Baker to Wastewater Short School in Edwardsville May 22nd – 26th for $525.00, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Jordan also requested approval for three to attend the annual Illinois Rural Water Operator Conference with two nights accommodations. Neece made the motion to approve Louis Jordan, Ramiro Estrada and Eric Baker attending the annual Illinois Rural Water Conference and two nights hotel accommodations, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Neece made the motion to adjourn, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.