January 11, 2011 — Regular Meeting

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REGULAR MEETING

January 11, 2011

Moweaqua Village Hall

6:00 P.M.

AGENDA

  1. Call to Order
  2. Pledge to the Flag
  3. Roll Call
  4. Approval of December Regular Meeting Minutes
  5. Approval of Treasurer’s Report
  6. Approval of Bills to be Paid in January
  7. Committee Reports
  8. Attorney’s Report
  9. Mayor’s Report
  10. Public Participation

NEW BUSINESS

  1. Annual Abatement Ordinance – Mike Antoline
  2. Illinois Rural Water Conference – Louis Jordan
  3. Golf Cart Regulations Update – Mike Antoline
  4. Hiring Standards Ordinance – Mike Antoline

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Kim Adamson, Larry Burgener, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Louis Jordan, Chief Maynard, Lola Allen, Ramiro Estrada, Sandi Callison, Boomer Neece, Officer Wade and Attorney for the Village, Mike Antoline, was also present. Others present included Bill Chasteen, Don Whitlow, Roger Workman, Brenda Workman and Joann Lower.

Ruot made the motion to approve the minutes of the December Regular Meeting, Burgener seconded. Council voting Yes: Adamson, Burgener, Ruot and Reschke. Maynard and Mahone abstained.

Reschke made the motion to approve the Treasurer’s Report Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the Bills to be Paid in January with additions and corrections, Adamson seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Maynard reported for the Health and Safety Committee that a house on East Cherry is becoming dilapidated with holes in the roof and falling debris. In it’s present state the potential for animal inhabitation or vandalism poses a problem. After discussion Attorney Antoline recommended consulting a licensed contractor to estimate the cost of bringing the building up to code. If the cost of bringing the building up to code is greater than it’s value then the structure can be demolished. After discussion Burgener made the motion to approve that Attorney Antoline begin demolition process for 230 E. Cherry Street, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Adamson reported for the Personnel Committee that she is working with three insurance companies to get employee group insurance quotes. Employee information was submitted to the companies but the quotes have not been received by Adamson yet. She will report at the next Regular Meeting.

Water and Sewer Superintendent Louis Jordan reported for the Water and Sewer Committee that he has filed the first required quarterly report for DCEO grant #10-203234. Jordan stated that he has met with Village Engineer Steve Bainbridge to discuss the tile project for which the grant money will be used. Bainbridge estimates the cost of the project to be approximately $46,954.00. Bainbridge will advertise that the Village will be accepting bids for the project. The bid opening will take place on February 4, 2011 at 11:00 A.M.

Mayor Tolly reported that Chief Maynard has requested approval to attend ILEAS training in Springfield March 6th through 8th. Burgener made the motion to approve Chief Maynard attending ILEAS training, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot and Mahone. Reschke abstained.

Mayor Tolly stated that he and all the Police Officers will be taking part in the Polar Plunge on March 5th in support of the Special Olympics. Mayor Tolly encouraged everyone to come join them if they could in support of this good cause.

Mahone reported that the Personnel Committee met. Department supervisors are to have their employee evaluations turned in to the Mayor by February 4th. Mahone also requested that the Clerk schedule a Special Meeting for January 20th, 2011 at 6:30 P.M to discuss an Economic Development Coordinator position and personnel issues.

Jordan requested approval to use grant #09-242014 funds in the amount of $29,870.00 for new controls at the Hight Drive lift station as previously discussed at the November Regular Meeting. Mahone made the motion to approve the use of grant #09-242014 funds for controls at the Hight Drive lift station, Adamson seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Jordan requested approval for Jordan, Estrada and Phillips to attend the annual Illinois Rural Water Conference taking place February 22nd through 24th in Effingham. Cost of the conference is $125.00 per person. Cost of the two-night motel stay is $176.00. Mahone made the motion to approve Jordan, Estrada and Phillips attending the Illinois Rural Water Conference and motel stay, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Mayor Tolly requested that an additional $7,500.00 be loaned to the Golf Course. Tolly explained that the money which is being borrowed is levied specifically for the Golf Course but rather than getting it at the end of the fiscal year they need it for operating expenses during their slow time. Mayor Tolly suggested also that better communications are needed between the Golf Course Board and the Village Board. Mahone made the motion to lend the Golf Course $7,500.00 from the general fund until their portion of levied funds is available, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot and Mahone. No: Reschke.

Attorney Antoline explained the States current decision regarding golf carts vs. low speed vehicles. Low speed vehicles are under State regulations and must be licensed by the Secretary of State. Low speed vehicles are defined as titled, registered vehicles with a VIN number. The Village cannot register, inspect or impose a fee upon those vehicles. However, the Village can prohibit the operation of low speed vehicles on Village streets by Ordinance. Antoline went on to explain that non-highway vehicles are considered safe for operation on public roadways. Golf carts are examples of non-highway vehicles. The Village can require that these vehicles be modified to allow even more safe operation. Antoline stated that he will review our original ordinance and report at the next Regular Meeting.

Attorney Antoline presented the annual Abatement Ordinance #01/11/2011-1. Antoline stated that this ordinance is designed to abate all future years but he intends to have Council review it annually. Ruot made the motion to approve Ordinance #01/11/2011-1, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented the Hiring Standards Ordinance #01/11/2011-2 as required by State Statute for all part time police officers. According to the Illinois Municipal code municipalities must adopt a hiring standards ordinance and submit it to the Illinois Law Enforcement Training Standards Board. Burgener made the motion to approve Ordinance #01/11/2011-2, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Antoline reported attending the hearing scheduled for the Village of Moweaqua vs. Morse at the Shelby County Courthouse. Morse did not appear and was fined $75.00. Antoline will now submit a written order of what still needs to be done on the property to bring it up to code.

Mayor Tolly requested a motion to enter Executive Session if there was no further business to come before Council. Reschke made the motion to enter Executive Session to discuss Employee Benefits, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Ruot made the motion to end Executive Session, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Ruot made the motion to adjourn, Reschke seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.