January 15, 2020–Regular Meeting

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REGULAR MEETING

January 15, 2020
6:30 P.M.

Call to Order
Pledge to the Flag
Roll Call

CONSENT AGENDA
Approval of December Regular Meeting Minutes
Approval of December 18th Special Meeting Minutes
Approval of December 23rd Special Meeting Minutes
Approval of Bills to be Paid in January

Committee Reports
Attorney’s Report
Mayor’s Report
Public Comment

NEW BUSINESS
1. Discussion and Possible Action Regarding Revolving Loan Application
Submitted by Dean Voudrie – Tiffany Sloan
2. Discussion and Possible Action Regarding Revolving Loan Application
Submitted by Angela Knight – Tiffany Sloan
3. Approval of Resolution #2020-R1 Authorizing an Agreement with TAAB
Enterprises, LLC Utilizing Tax Increment Financing in the Village of
Moweaqua – Mayor Neece
4. Approval of Annexation Ordinance #2020-01 – Attorney Garwood
5. Approval of Variance Ordinance #2020-02 – Attorney Garwood
6. Discussion and Possible Action Regarding Water Rates – Mayor Neece
7. Approval to Attend IRWA Training and Conference – Ramiro Estrada
8. Approval to Purchase Water Clerk Printer – Ramiro Estrada
9. Approval to Donate to the Central A&M FFA Chapter – Mayor Neece
10. Discussion and Possible Action Regarding Police Officer Wages – Josh
Whitney
11. Executive Session – Mayor Neece
(a) Regarding the Appointment, Employment, Compensation, Discipline,
Performance or Dismissal of a Specific Employee
(b) Pending Litigation
(c Real Estate

Adjourn

____________________________________________________________________________________________________

REGULAR MEETING

January 15, 2020

 

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll Call was answered by Kenny Long, Dana Fore, Shawn Conlin, J.D. Malone, Josh Whitney and Sean Hayes.  Employees present were Justin Johnson, Adam Jones, Beth Hawn, Brad Sams, Mischelle Davis and Attorney for the Village, Scott Garwood was also present.  Others attending included Louis Jordan, Tyler McLain, Steve Hooper, Mark Bingham, Angela Knight, Linda Long, Michael Neece, Parker Smith, Tiffany Sloan and Michael Reschke.

Street & Alley Committee Chairman Kenny Long reported that there was no Committee Meeting this month.  Long stated that there will be continued discussion regarding the sidewalk and drainage project at the February Regular Meeting.  Long also reported for the Buildings & Grounds Committee that finishing work is still being done to the inside of the new street maintenance building.  They are needing some source of heat in order to complete the insulation.  Long stated that options for the kitchenette electrical are still being looked into.  Long also reported that there is an ongoing condensation issue in the Village Hall offices.  He will be looking into having that resolved as well.

Personnel Committee Chairman J.D. Malone reported that the Personnel Policy Manual will be ready for approval in February.

Police Committee Chairman Josh Whitney reported that Chief Wade is still training Justin Johnson and will likely be finished in February.  Whitney stated that the application process for Police Chief has closed and there is one viable candidate.  A Special Meeting will be set to interview and possibly hire.

Golf Committee Chairman Sean Hayes reported that gaming at the Golf Course is down due to slower traffic during the winter months, but season pass sales are up over 2019.     Cart payments will resume in May.  ACTS LLC has installed new internet service.  Training for the new E-Z Links computer program will begin soon.  E-Z Links is a computer program that allows for easier scheduling and cash register receipts.  The Golf Course Board is interested in purchasing a defibrillator.  They will be advertising for seasonal help as spring is just a couple months away.

Attorney Garwood reported that there are two Ordinances for consideration on the agenda.  Garwood stated that the agreement with ACTS LLC regarding fiberoptic internet will be ready for passage at the February Regular Meeting.  Garwood also reported that in the next couple months the proposed annexations and disconnection will likely be ready for board approval.

Mayor Neece reported that the annual TIF Joint Review Board Meeting will be held January 21, 2020 at 1:00 P.M.  Council members are not required to attend but can if they would like to.  Mayor Neece explained that the Advanced Disposal bills are correct.  Our five-year contract provides that there would be no increases for the first two years.  After that the increase for years three through five would be based on the Consumer Price Index for All Urban Customers (CPI-U) Midwest.  Mayor Neece reported that all revolving loans are paid up to date and the Kerby Loan is paid in full.

In Public Comment Michael Reschke began by pointing out that the December Regular Meeting Minutes did not include his comment regarding Council’s decision to outsource payroll.  Clerk for the Village Mischelle Davis stated that it was an oversight and she would amend the minutes.  Reschke again expressed concern regarding Council’s decision to outsource payroll.  He explained that as a taxpayer he feels that if the Village pays an outside entity to do the payroll and the Treasurer’s duties are less, the Treasurer’s pay should be less.  Mayor Neece stated that Council would take his comments into consideration.

Conlin made the motion to approve the Consent Agenda with Additions and Corrections including the December Regular Meeting Minutes, December 18, 2019 Special Meeting Minutes, December 23, 2019 Special Meeting Minutes, Bills to be Paid in January and Treasurer’s Report, Malone seconded.  Council voting Yes:  Long, Fore, Conlin, Malone, Whitney and Hayes.  No:  None.

Revolving Loan Fund Chairman Tiffany Sloan presented a Community Development Loan Application submitted by Dean and Kathy Voudrie.  The Voudrie’s are requesting funds to make repairs to their auto repair shop building located on the corner of South Main and Wall Streets.  The total project cost is $99,680.00.  Voudrie’s have requested the maximum of 40% of the total project cost which is $39,872.00.  Repairs to be done include repair of exterior stucco coating, repair wood around 18 windows, tuckpoint all brick areas, waterproofing, etc. After discussion Fore made the motion to approve a Community Development Loan for Dean and Kathy Voudrie for building repairs at Voudrie’s Auto in the amount $39,872.00, Whitney seconded.  Council voting Yes:  Long, Fore, Conlin, Malone, Whitney and Hayes.  No:  None.

Sloan presented a Community Development Loan submitted by Todd and Angela Knight.  The Knight’s are requesting funds for renovation, start up and equipment for a new bar and grill business on North Main Street.  The total project cost is $62,793.00.  Knight’s have requested $20,000.00 which is approximately 30% of the total project cost.  The bar and grill will offer gourmet burger options, many sides and appetizers.  Gambling will also be available.  Stipulations for funding include paying their existing loan in full, obtaining a state liquor license and proof of gaming application.  Whitney made the motion to approve a Community Development Loan for Todd and Angela Knight for the renovation, start up and equipment for a new bar and grill in the amount of $20,000.00 pending pay off of existing loan, obtaining state liquor license and proof of gaming application, Long seconded.  Council voting Yes:  Long, Fore, Conlin, Malone, Whitney and Hayes.  No:  None.

Attorney Garwood presented Resolution #2020-R1 Authorizing an Agreement with TAAB Enterprises, LLC Utilizing Tax Increment Financing in the Village of Moweaqua.  The agreement provides that up to $10,000.00 will be reimbursed to the developer, not to exceed the total eligible redevelopment project costs, whichever is less, in the form of a one-time grant payment, payable upon completion of the project as verified by the Village, for TIF eligible costs incurred during the performance of the Redevelopment Project pursuant to the TIF Act.  After discussion Fore made the motion to Approve Resolution #2020-R1 Authorizing an Agreement with TAAB Enterprises, LLC Using Tax Increment Financing in the Village of Moweaqua, Conlin seconded.  Council voting Yes:  Long, Fore, Conlin, Malone, Whitney and Hayes.  No:  None.

Attorney Garwood presented Ordinance #2020-01 Annexing Certain Territory owned by Roger R. Wise and Donita D. McCleary.  The property is located North of Cedar Street and East of Ponting Street.  The property will be zoned A-1 Agricultural.  The Village agrees to rebate to the owners the real estate taxes attributable solely to the Village by virtue of the annexation, for a term of 20 years from the date the annexation or until any development shall begin on the property.  The Village shall rebate real estate taxes on a yearly basis upon the owner’s presentation of the applicable paid tax bill to the Village Clerk.  Fore made the motion to approve Annexation Ordinance #2020-01, Malone seconded.  Council voting Yes:  Long, Fore, Conlin, Malone, Whitney and Hayes.  No:  None.

Attorney Garwood presented Variance Ordinance #2020-02 granting permission to allow the existing structures to remain on each property with a zero (0) foot setback between the two properties once the property has been divided.  The Zoning and Planning Commission met on November 26, 2019 and voted unanimously in favor of granting the Variance.  There were no adverse parties.  Whitney made the motion to approve Variance Ordinance #2020-02, Malone seconded.  Council voting Yes:  Long, Fore, Conlin, Malone, Whitney and Hayes.  No:  None.

Water & Sewer Superintendent Ramiro Estrada requested approval for three to attend the Illinois Rural Water Association 38th Annual Technical Conference February 18, 19 and 20.  Cost per person is $175.00.  Fore made the motion to approve for three to attend the IRWA Conference, Hayes seconded.  Council voting Yes:  Long, Fore, Conlin, Malone, Whitney and Hayes.  No:  None.

Estrada requested approval to purchase a new printer for the Water Clerk due to malfunction of the current machine.  Fore made the motion to approve the purchase of a printer for the Water Clerk, Malone seconded.  Council voting Yes:  Long, Fore, Conlin, Malone, Whitney and Hayes.  No:  None.

Mayor Neece presented a request from the Central A&M FFA Chapter for a donation.  The FFA has long been noted for teaching and developing leadership, citizenship, cooperation and entrepreneurship.  Our donation will help the FFA maintain leadership training and incentive programs for all FFA members in Illinois.  Conlin made the motion to approve donating $300.00 to the Central A&M FFA Chapter, Malone seconded.  Council voting Yes:  Long, Fore, Conlin, Malone, Whitney and Hayes.  No:  None.

Police Committee Chairman Josh Whitney requested approval to pay Adam Jones $24.00 per hour while assuming Police Chief duties.  Fore made the motion to approve paying Adam Jones $24.00 per hour while assuming Police Chief duties made retroactive to December 19, 2019 until a new Chief of Police is hired, Long seconded.  Council voting Yes:  Long, Fore, Conlin, Malone, Whitney and Hayes.  No:  None.

Mayor Neece requested a motion to adjourn if there was no further business to come before Council.  Malone made the motion to adjourn, Whitney seconded.  Council voting Yes:  Long, Fore, Conlin, Malone, Whitney and Hayes.  No:  None.