January 8, 2013 — Regular Meeting

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REGULAR MEETING

January 8, 2013

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of December Regular Meeting Minutes

Approval of December Special Meeting Minutes

Approval of Bills to be Paid

Approval of Treasurer’s Report

Committee reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Wage Garnishment – Mike Antoline
  2. TIF Fund Distributions – Kim Adamson
  3. TIF Audit – Kim Adamson
  4. EPA Engineer Evaluation – Louis Jordan
  5. Illinois Rural Water Conference – Louis Jordan
  6. ILEAS Conference – Chief Maynard
  7. Special Event Street Closure and Traffic Control – Marcia Maynard

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener and Dave Little. Employees present were Ramiro Estrada, Louis Jordan, Kim Adamson, Lola Allen, Chief Maynard, Officer Lamb, Joann Lower and Attorney for the Village, Mike Antoline was also present. Others attending included Bob and Loni Curry.

Henry made the motion to approve the December Regular Meeting Minutes, Little seconded. Council voting Yes: Henry and Little. Abstain: Maynard and Burgener. No: None.

Maynard made the motion to approve the minutes of the December Special Meeting, Little seconded. Council voting Yes: Maynard, Burgener and Little. Abstain: Henry. No: None.

Maynard made the motion to approve the Bills to be Paid in January with additions and corrections, Henry seconded. Council voting Yes: Maynard, Henry, Burgener and Little. No: None.

Maynard made the motion to approve the Treasurer’s Report, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener and Little. No: None.

Don Henry reported that all property owners have now agreed to grant maintenance easements for the tile repair project. Jordan stated that he will meet with Steve Bainbridge and have the easements drafted.

Mayor Tolly called on Kim Adamson to report for Community Development. Adamson reported that she is hoping to meet with Larry Woody before the end of January. Adamson requested again that trustees provide her with a list of goals for the upcoming year. Adamson reported that Little suggested that she look into on line bill paying for the Water Department. Adamson stated that she checked first with Kestrel because they were the developers of the Village of Moweaqua website. However, Adamson explained that Kestrel does not necessarily have to be the Company that sets up our on line bill paying because there are many other we could use. Adamson reported that it is expensive to set up. The cost can be several thousand dollars to set up and several hundred for monthly maintenance. It depends on what options the Village would choose. It could also be used for generating invoices and late notices. Adamson stated that it would certainly create more data entry work for the Water Clerk. If the Village is interested, a representative from Kestrel will come and explain in further detail.

Mayor Tolly reported that the Revolving Loan Fund payments are up to date with one exception and stated that the Clerk would mail a notice.

Attorney Mike Antoline reported that progress is being made regarding the Jones dog issue. Antoline stated that he has contacted the realtor responsible for the Wall Street property. Antoline stated that they had a crew scheduled to clean up the property but arrived and found that the Village employees had already gotten rid of the stacked garbage. However, they did do some clean up inside. Antoline stated that he has also been in contact with Five Brothers Property Management who is responsible for the S. East Street property. A representative for Five Brothers stated that there has been a company hired to clean up the exterior mess.

Further in Antoline’s report he stated that the Village has been ordered by court to garnish the wages of an employee. Antoline explained that the Village is entitled to also charge the employee a 2{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} service fee. After discussing the matter with the Treasurer he has concluded that deducting the service fee would be more trouble than it is worth. The fee would not amount to more than approximately $2.00 per pay. Antoline requested Council’s approval to waive the fee. Little made the motion to waive the 2{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} employer wage garnishment fee, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener and Little. No: None.

Antoline reported that in regard to the TIF audit he has forwarded a letter to our TIF Consultant, Keith Moran and also to the Comptroller, stating that he has reviewed the TIF information provided to him by Moran. In his letter he stated that the Village of Moweaqua has conformed to all the applicable requirements of the Illinois Tax Increment Redevelopment Allocation Act to the best of his knowledge.

In New Business Mayor Tolly called on Community Development Director Kim Adamson to present the TIF reimbursements for 2011 payable in 2012. Adamson presented the TIF reimbursement request for DMJ which has been calculated and approved for payment by Keith Moran. Payment due to DMJ Construction is $4,699.93. Burgener made the motion to approve TIF reimbursement to DMJ in the amount of $4,699.93, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener and Little. No: None.

Adamson presented the TIF reimbursement request for Westmore Equities which has been calculated and approved for payment by Keith Moran. Payment due to Westmore Equities is $10,465.52. Maynard made the motion to approve TIF reimbursement to Westmore Equities in the amount of $10,465.52, Henry seconded. Council voting Yes: Maynard, Henry, Burgener and Little. No: None.

Adamson presented the TIF reimbursement request for Richard Norsen Properties which has been calculated and approved for payment by Keith Moran. Payment due to Richard Norsen Properties is $21.20. Little made the motion to approve TIF reimbursement to Richard Norsen Properties in the amount of $21.20, Henry seconded. Council voting Yes: Maynard, Henry, Burgener and Little. No: None.

Adamson then presented the completed TIF audit, which was prepared by TIF Consultant Keith Moran, for Council review and approval. Burgener made the motion to accept the TIF audit for fiscal year 2011, Henry seconded. Council voting Yes: Maynard, Henry, Burgener and Little. No: None.

Further in New Business Water and Sewer Superintendent Louis Jordan requested approval for Phillips, Estrada and himself to attend the annual Illinois Rural Water Conference in Effingham on February 19th –21st. Cost per person is $150.00 and Jordan will also need accommodations for two nights. Burgener made the motion to approve Jordan, Phillips and Estrada attend the Illinois Rural Water Conference at $150.00 per person and lodging for Jordan for two nights, Little seconded. Council voting Yes: Maynard, Burgener, Henry and Little. No: None.

Also in New Business Chief Maynard requested permission to attend the annual ILEAS Conference in Urbana on March 3rd and 4th. Cost for the conference and room accommodations for two nights is $200.00. Burgener made the motion to approve Chief Maynard attend the ILEAS Conference at a cost of $200.00 for the conference and room, Henry seconded. Council voting Yes: Maynard, Henry, Burgener and Little. No: None.

Maynard requested Councils suggestions regarding Special Event Street Closure and Traffic Control. After discussion Council agreed that anyone wishing to have street closure or traffic control for an event be required to fill out a request form and submit it to the Police Department.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Burgener made the motion to adjourn, Little seconded. Council voting Yes: Maynard, Henry, Burgener and Little. No: None.