January 8, 2019–Regular Meeting

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REGULAR MEETING
January 8, 2019
6:30 P.M.

Call to Order
Pledge to the Flag
Roll Call

CONSENT AGENDA
Approval of December Regular Meeting Minutes
Approval of Bills to be Paid in January
Approval of Treasurer’s Report

Committee Reports
Attorney’s Report
Mayor’s Report
Public Comment

NEW BUSINESS
1. Discussion and Possible Action Regarding Burdick Plumbing and Heating Final Payment- Chastain & Associates Representative
2. Discussion and Possible Action Regarding Façade Grant Rules and Regulations – Mayor Neece
3. Discussion and Possible Action Regarding Façade Grant Applications Submitted by Rusty Donoho – Dana Shuster
4. Approval of Chancer, LLC Rezoning Ordinance #2019-1 – Mischelle Davis
5. Discussion and Possible Action Regarding the Police Department Policy Manual – Shawn Conlin
6. Discussion and Possible Action Regarding Police Department Ride Along Policy – Shawn Conlin
7. Discussion and Possible Action Regarding Police Department Computer Replacement – Shawn Conlin
8. Discussion and Possible Action Regarding Water Service Line Repair 100 Block East Main – J.D.Malone
9. Approval to Attend the Illinois Rural Water Operator’s Conference – J.D. Malone
10. Discussion and Possible Action Regarding Installation of Antenna on Water Tower – Mayor Neece
11. Executive Session – Mayor Neece
(a) Regarding the Appointment, Employment, Compensation, Discipline, Performance or dismissal of a Specific Employee.
(b) Pending Litigation
(c) Real Estate

Adjourn

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REGULAR MEETING

January 8, 2019

 

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll Call was answered by Tatum Plain, Dana Shuster, Marcia Maynard, J.D. Malone, Michael Reschke and Shawn Conlin.  Employees present were Ramiro Estrada, Louis Jordan, Beth Hawn, Officer Jones, Chief Maki, Brad Burcham, Mischelle Davis and Attorney for the Village, Ed Flynn was also present.  Others present included Brookie Spa, Kenny and Linda Long, Sean Adamson, Brandon Rarick, Rusty Donoho, Sheriff Koonce and Mark Bingham.

Maynard made the motion to approve the Consent Agenda with additions and corrections, including the December Regular Meeting Minutes, Bills to be Paid in January and Treasurer’s Report, Malone seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

In New Business Mayor Neece called on Village Engineer Mark Bingham to discuss final payment to Burdick Plumbing and Heating.  Bingham explained that the Village has received Burdick Plumbing and Heating’s final billing for the new Water Treatment Plant Project in the amount of $262,334.31.  Bingham stated that there are still a few small details that need to be finished and he recommends making a payment in the amount of $252,334.31.  The final payment of $10,000.00 can be dispersed when all details are completed.  After discussion Malone made the motion to approve payment to Burdick Plumbing and Heating in the amount of $252,334.31 for completed work at the new Water Treatment Facility holding $10.000.00 until all details are finalized, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Mayor Neece explained that the rules and regulations regarding Façade Grant Applications are not being followed properly.  Mayor Neece stated that applications can only be obtained from the Village Clerk’s Office by the applicant and must be returned to the Village Clerk’s Office for Council approval before the project is started.  Pictures of the before project, price quotes and proof of insurance must be returned with the application.  Improvements must be initiated within 4 months after the application is approved and completed within 1 year.  Improvements must not be completed before the application process.  When the project is completed the applicant must provide pictures of the work done and receipts showing what was paid.

Dana Shuster presented a Façade Grant Application from Rusty Donoho.  Donoho has made improvements to his commercial building located at 229 N. Main and provided all necessary items required such as before and after photos and invoices.  Donoho painted the building and replaced exterior doors and windows and window frames.  After discussion, Shuster made the motion to approve the Façade Grant Application for Rusty Donoho’s property located at 229 N. Main up to the maximum allowable $2,000.00, Reschke seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Donoho has also made improvements to his commercial building located at 315 N. Main and provided all necessary items required such as before and after photos and invoices.  Donoho painted the building and replaced exterior doors and windows and window frames.  After discussion, Shuster made the motion to approve the Façade Grant Application for Rusty Donoho’s property located at 315 N. Main up to the maximum allowable $2,000.00, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Village Clerk, Mischelle Davis presented Chancer, LLC Rezoning Ordinance #2019-1 for property owned by Timi Kaufman. Kaufman has submitted to the Zoning and Planning Commission a request to rezone the property located at 104 S. Ponting Street from SR-1, Single Family Residence to B-2, Highway Business for the purpose of constructing a maintenance and storage facility for a small fleet of motor coaches.  The Zoning and Planning Commission met and voted unanimously to grant the rezoning for Chancer, LLC.  There were no adverse parties present.  After discussion Maynard made the motion to approve Chancer, LLC Rezoning Ordinance #2019-01, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Police Committee Chairman, Shawn Conlin presented additions for the Police Department Policy and Procedure Manual for approval.  Each addition was provided for Council review.  Twelve policies regarding Evidence Handling, Uniform Peace Officers’ Bill of Rights etc. will be added.  A complete list is on file with the Clerk.  After review and discussion Reschke made the motion to approve additions to the Police Department Manual as submitted by Chief Maki, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Conlin requested approval of the Civilian Rider Program Policy.  The Policy was provided for Council review and is on file with the Clerk.  After review and discussion Maynard made the motion to refuse adoption of a Police Department Ride Along Policy, Reschke seconded.  Council voting Yes:  Shuster, Maynard and Reschke.  No:  Plain, Malone, Conlin and Mayor Neece.

After further discussion regarding the Police Department Ride Along Policy Conlin made the motion to approve the Pending Police Department Ride Along Policy, Plain seconded.  Council voting Yes:  Plain, Malone, Conlin and Mayor Neece.  No:  Shuster, Maynard and Reschke.

Chief Maki requested approval to purchase a Dell All-in-One computer from Best Buy for $649.99, to be purchased from Buffet Funds.  Reschke made the motion to approve purchasing a computer for the Police Department from Buffet Funds in the amount of $649.99, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Water & Sewer Committee Chairman, J.D. Malone presented a quote of $1,560.00 from Stiner’s Plumbing for repairing the water service line in the 100 block of East Main Street.  Repair includes materials, labor and sub-contracting of boring.  Maynard made the motion to approve the $1,560.00 quote from Stiner’s Plumbing to repair the water service line in the 100 block of East Main Street, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Malone requested approval for three employees to attend the annual Illinois Rural Water Conference in Effingham.  Cost for each employee is $175.00 and Water & Sewer Superintendent, Louis Jordan will stay two nights at $210.90 per night.  Maynard made the motion to approve three employees attending the Illinois Rural Water Conference in Effingham at $175.00 per employee and $210.90 per two-night hotel stay for Jordan, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Brandon Rarick of A.C.T.S. computer service was in attendance requesting approval to install antenna on top of the water tower for internet service.  After discussion Shuster made the motion to accept Rarick’s proposal for installing internet service antenna on top of the water tower subject to an agreement being prepared by Village legal-council, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Mayor Neece requested a motion to adjourn if there was no further business to come before council.  Shuster made the motion to adjourn, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.