January 9, 2007 — Regular Meeting

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REGULAR MEETING

January 9, 2007

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of December Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in January

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Executive Session
  2. Zoning Appointments
  3. Review of Executive Session Minutes
  4. Tax Refund Report- Mike Antoline
  5. Annexation Schedule-Mike Antoline

UNFINISHED BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Howard Wise, Mark Thomas, Steve Ruot, Jim Mahone and Louise Weakly. Employees present were Lola Allen, Paul Bollhorst, Boomer Neece, Chief McLearin, Louis Jordan, and Attorney for the Village, Mike Antoline. Others attending included Dave Boyd, Mike Reschke and Janie Wise.

Ruot made the motion to approve the minutes of the December Regular Meeting after corrections, Mahone seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Thomas made the motion to approve the Treasurer’s Report, Wise seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Thomas made the motion to approve the Bills to be Paid in January with additions and corrections, Weakly seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe reported receiving thank you notes from Pat Adams, Alice Linn and Tom & Mary Ann Gorden for the Christmas hams and also a thank you from Peace Meal for the donation. Mayor Lowe thanked Lola Allen for decorating the Village Hall for Christmas and then seeing that the decorations were taken down after the holidays.

Attorney Mike Antoline reports that there are 28 refunds left to be mailed out but are posing some problems. Mortgage Companies are processing the refunds slowly and some of the companies have denied receiving a check at all. In this situation a stop pay is put on and the check is reissued. Antoline advises that the $15.00 stop pay fee can be paid from the refund account.

Attorney Antoline reports that he will be sending letters to all people who have expressed interest in annexing into the Village but have not returned their petition. The letter will state the deadline of January 24, 2007 for filing the petition.

Antoline also discussed briefly the procedure for appointing Zoning Board members in such a way as to ensure staggered terms. In addition Antoline reviewed the zoning procedure involving variances and stated that a variance ordinance must be passed with the approval of the variance.

Zoning Administrator Paul Bollhorst inquired of Attorney Antoline what to do in the situation where a building permit has expired and the work has been abandoned before completion. Bollhorst stated that no work has been done on the property for quite some time. Attorney Antoline has agreed to send a letter to the property owner stating that progress must be shown by mid February or a fine will ensue.

Antoline then addressed the issue of closed meeting minutes. Closed meeting minutes are to be reviewed twice per year. January and July are good times to do so. The purpose of the review is for the Board to decide if the minutes should remain closed or made public. In addition, all closed meeting minutes should be kept in a book separate from regular meeting minutes.

Mayor Lowe informed Council that Zoning Administrator Paul Bollhorst has requested that a change be made to the Zoning Code. Bollhorst would like to see the regularly scheduled zoning meetings take place on the 4th Monday each month rather than the 4th Tuesday. Mahone made the motion to change the meeting day for the Zoning Board from the 4th Tuesday to the 4th Monday of each month, Weakly seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe requested Committee Reports at this time. Water & Sewer Superintendent Louis Jordan requested permission for he and Street Superintendent Boomer Neece to attend the Illinois Rural Water Association conference to be held in Effingham on February 20th – 22nd. Neece will attend on the 20th and Jordan will attend the entire conference. Cost of the conference is $200.00 for Neece and Jordan to attend plus the room fee for Jordan. Mahone made the motion to approve Louis Jordan and Boomer Neece attending the IRWA Conference, Weakly seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe then requested that Council consider appointing a Secretary to the Zoning Board for recording the minutes. Attorney Antoline stated that a Secretary to the Zoning Board would be beneficial and that the minutes of said meetings should include how the facts of each situation apply to the ordinances and what conclusion was found. Minutes should be prepared in a way that is useful for legal purposes.

Chief McLearin reports that owners have registered many pets with the exception of a few who are not pleased with the ordinance and are refusing to comply. Ruot asked if a registered letter had been sent to the owners who are not in compliance. McLearin replied that letters had not been sent. Attorney Antoline agreed to mail a notice to those who are not in compliance stating that if they do not register by January 31, they will be fined.

Mayor Lowe requested a motion to enter executive session. Thomas made the motion to enter executive session for review of Executive Session Minutes dated February 7, 2006, April 11, 2006 and June 13, 2006 and also to discuss Zoning Board appointments, Wise seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

After discussion Wise made the motion to end Executive Session and resume the Regular Meeting, Mahone seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Wise made the motion to approve the Executive Session Minutes of February 7, 2006, April 11, 2006 and June 13, 2006 and not to make the minutes of said meetings public, Weakly seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Mayor Lowe requested approval to appoint Gwinner Snyder and Jim Tolly to the Zoning Board. Snyder replaces Chuck Burgener who’s term would have ended in 2008. Tolly replaces Leroy Tipsword who’s term would have ended in 2010. Mahone made the motion to accept the Zoning Board appointments, Weakly seconded. Council voting Yes: Wise, Thomas, Ruot, Mahone and Weakly. No: None.

Ruot made the motion to adjourn, Wise seconded. Motion carried.