January 9, 2018 — Regular Meeting

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Call to Order

Pledge to the Flag

Roll Call

 

CONSENT AGENDA

Approval of December Regular Meeting Minutes

Approval of December Special Meeting Minutes

Approval of Bills to be Paid in January

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Approval of Burdick Plumbing & Heating Payment Estimate #12 – Steve Bainbridge
  2. Approval of Annual Website Maintenance Contract – Joann Lower
  3. Midwest Fire Equipment Proposal – Tom Trigg
  4. Approval of TIF Reimbursements – Mayor Neece
  5. Approval for 3 to Attend Annual Water Conference – Louis Jordan
  6. Discussion and Possible Action Regarding West Main Water Main – Are Funds Available from Business District Tax Funds – Marcia Maynard
  7. Discussion and Possible Action Regarding Water & Sewer and Street & Alley Departments Part Time Help – Joanne Lower and Marcia Maynard
  8. Discussion and Possible Action Regarding Animal Ordinance – Dana Shuster
  9. Executive Session – Mayor Neece
    • Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee
    • Pending Litigation
    • Real Estate
    • Approval to Keep Executive Session Minutes from December 2015 through June 2016 Minutes closed and Destroy Recordings – Mischelle Davis
    • Approval of Executive Session Minutes – September 26, 2017, October 10, 2017, October 17, 2017, October 23, 2017, November 7, 2018, December 12, 2017 and December 18, 2017

Adjourn


      The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll Call was answered by Dana Shuster, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin.  Tatum Plain was absent.  Employees present were Lola Allen, Ramiro Estrada, Louis Jordan, Mischelle Davis and Attorney for the Village, Ed Flynn was also present.  Others attending included State Representative, Brad Halbrook, Village Engineer, Steve Bainbridge, Tom Trigg and Ken and Linda Long.

     Mayor Neece called on State Representative Brad Halbrook.  Halbrook stated that he wanted to attend tonight’s meeting and introduce himself.  Halbrook informed Council that he sits on several committees and is eager to serve all counties in his district.  Halbrook encouraged the Mayor and Council members to contact him if they have questions or need assistance.  Mayor Neece stated that he has contacted Representative Halbrook on numerous occasions and is very appreciative of his prompt response and helpfulness.  Halbrook shared his contact information with Council members and requested their emails as well.  Halbrook stated that he would keep Village Officials informed.  Mayor Neece thanked Representative Halbrook for attending.

Maynard made the motion to approve the Consent Agenda, with additions and corrections, including the December Regular Meeting Minutes, December Special Meeting Minutes, Bills to be Paid in January and Treasurer’s Report, Conlin seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

In New Business Mayor Neece called on Steve Bainbridge.  Bainbridge presented Burdick Plumbing and Heating Payment Estimate No. 12 for approval.  After discussion Maynard made the motion to approve Burdick Plumbing and Heating Payment Estimate No. 12 in the amount of $31,950.00, Shuster seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Joann Lower presented a maintenance agreement from Lucas Lower for the moweaqua.org website.  Lower will create custom pages and new features for the website that require more in-depth customization than the website management system allows, repair problems arising from incorrect use of the website management system, troubleshoot Zoho email problems, etc., at a rate of $40.00 per hour with one-hour minimum billable amount.  A copy of the maintenance agreement is on file with the Clerk.  Conlin made the motion to approve the moweaqua.org website maintenance agreement with Lucas Lower of Airwave Consulting, Shuster seconded.  Council voting Yes:  Shuster, Maynard, Reschke and Conlin.  Abstain:  Lower.  No:  None.

Tom Trigg, who was formerly employed at Getz Fire Equipment, has recently started his own fire equipment business.  Trigg serviced the Village of Moweaqua for several years while employed with Getz.  Trigg presented a proposal for annual fire extinguisher maintenance and stated that the Village could save approximately $50.00 annually.  Midwest Fire Equipment is more conveniently located in Decatur.  Getz Fire Equipment is located in Peoria.  Council was in agreement that Trigg provided excellent service while employed with Getz.  After discussion Maynard made the motion to approve the proposal from Tom Trigg for annual fire extinguisher maintenance, Conlin seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece presented the 2016 TIF Reimbursements payable in 2017 as prepared by TIF Consultant Keith Moran.  After discussion Reschke made the motion to approve the 2016 TIF Reimbursements payable in 2017, Shuster seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Water & Sewer Superintendent Louis Jordan requested approval for three to attend the Annual Illinois Rural Water Conference in Effingham.  After discussion Maynard made the motion to approve three to attend the Illinois Rural Water Conference at $175.00 per person, plus two nights hotel room at $201.58, Lower seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Water & Sewer Committee Chairman Marcia Maynard requested Council approval to reimburse $16,000.00 to the Water & Sewer Improvement Account from the Business District Tax Account for the West Main Water Main project.  Reschke made the motion to approve reimbursement of $16,000.00 to the Water & Sewer Improvement Account from the Business District Tax Account for improvements, Conlin seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Conlin made the motion to enter Executive Session regarding appointment, employment, compensation, discipline, performance or dismissal of a specific employee, pending litigation, real estate, and approval of Executive Session minutes, Lower seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Reschke made the motion to end Executive Session, Lower seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Conlin made the motion to approve Executive Session Minutes:  September 26, 2017, October 10, 2017, October 17, 2017, October 23, 2017, November 7, 2017, December 12, 2017 and December 18, 2017, Maynard seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Water & Sewer Superintendent Louis Jordan and Street & Alley Superintendent Ramiro Estrada were asked to come back into the open session to hear Council’s thoughts on the possibility of hiring another full-time employee that would work in both departments.  Council stated that after discussion it was determined that a permanent part time employee would best meet the needs of the Village at this time.

Conlin made the motion to adjourn, Shuster seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Approved February 13, 2018