July 11, 2017 — Regular Meeting

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The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll call was answered by Tatum Plain, Dana Shuster, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin.  Employees present included Louis Jordan, Ramiro Estrada, Chief Maynard, Marcia Blades, Lola Allen, Mike Jenkins, Mischelle Davis and Attorney for the Village Ed Flynn was also present.  Others present were Steve Bainbridge, Michael Neece, Gwinner Snyder, Ken McLeod, Timi Kaufman, Jack Kaufman, Shelby Holladay, Steve Hooper, Lola Steadman, Jim Jordan and Brad Burgener.

Maynard made the motion to approve the Consent Agenda:  June Regular Meeting Minutes with corrections, June 6th Special Meeting Minutes, June 9th Special Meeting Minutes, Bills to be Paid in July with additions and corrections and the Treasurers Report, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Chairman Mike Reschke reported for the Personnel Committee that employee job descriptions are in the process of being updated as well as the employee review process.  Reschke stated that the descriptions should be completed by this fall and employee reviews will take place in December or January.  Reschke informed Council that the Personnel Committee discussed hiring a secretary for the Clerk’s office and a job description will be created for Council consideration.

Chairman Shawn Conlin reported for the Golf Committee that gaming is going very well right now and the Golf Course is seeing some revenue from that.  Conlin would like to see the age for staffing the beverage carts revisited.  The age now is 21 but could possibly be lowered to 18.  Attorney Flynn stated that he would look into the age requirement.  Conlin stated that they will be having a live music event on the deck in September and there will be more information about that at the August Regular Meeting.

Mayor Neece reported that the Mayor’s Golf Open is full and will be a great event.  Mayor Neece encouraged everyone to come out and support the Golf Course and lend a hand if possible.  Mayor Neece stated that the annual TIF Joint Review Meeting is scheduled for July 13th at 4:30 P.M.  Neece explained that it is not a Special Meeting and Council members do not have to attend but are welcome if they wish to be there.  The meeting is primarily for the taxing bodies and TIF Consultant Keith Moran will conduct the discussion.  Mayor Neece also informed Council that he will be meeting with Attorney Flynn, Keith Moran, Zoning Administrator Dave Little and Representatives from Legacy Grain and JB Seeds for discussion regarding possible annexations.

In New Business Mayor Neece stated that there has been no interest in the property at 502 S. Plum.  An advertisement for bids was run in the Golden Prairie News but none were received.  After discussion Conlin made the motion to approve leasing the property to the Ministerial Alliance for 99 years at $1.00, Maynard seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard made the motion to approve Appropriations Ordinance #2017-11 as presented, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Village Engineer Steve Bainbridge presented bids for the proposed Street Maintenance Shed.  Four bids were received and much higher than anticipated.  Council discussed the possibility of building a portion of the building and then adding to it later.  Council was in agreement that building a new Street Maintenance shed will be revisited for the next fiscal year.  Maynard made the motion to reject all bids for the Street Maintenance shed, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Steve Bainbridge presented Burdick Plumbing and Heating pay estimate #6 in the amount of $112,922.90.  Lower made the motion to approve payment of Burdick Plumbing and Heating estimate #6 as presented, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece reported that Timarah Kaufman requested her Special Use application be reconsidered.  Mayor Neece stated that he obtained approval from three Council members to put the Kaufman Special Use on the Agenda for a seconded time.  Kaufman stated she will no longer be seeking to sell the property contract for deed and felt that that may have been what kept her from being granted the Special Use in June.  Conlin pointed out that there is still an issue regarding access to the rear of Kaufman’s building and until that can be resolved she is not in favor of granting the Special Use.  After discussion Lower made the motion to grant a Special Use for Timarah Kaufman, Maynard seconded.  Council voting Yes:  Maynard and Lower.  No:   Plain, Shuster, Reschke and Conlin.

Police Committee Chairman Joann Lower requested approval to purchase three emergency siren remotes.  Shuster stated that she would like to see each squad car equipped with a remote.  Chief Maynard explained that the remotes also serve as communication radios and will improve communication between the Police Department and Fire District personnel.  Street and Alley Superintendent Ramiro Estrada, who is also the Fire Chief for the Moweaqua Fire Protection District, stated that it will be possible for the warning sirens to be activated by both the Police Department and Fire Department.  Estrada stated that our Emergency Response personnel are notified by Christian County EMA when to activate the alarm, however, any member of the Emergency Response personnel can activate if they deem necessary.  Lower made the motion to approve the quote of $1,050.00 from Craig Antenna for three warning siren remotes, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Golf Course Chairman Shawn Conlin requested approval to purchase Golf Course Equipment.  Golf Course Groundskeeper Mike Jenkins was in attendance and explained the cost for purchasing equipment and making repairs to existing equipment.  After discussion Plain made the motion to approve purchasing a greens mower for $29,000.00 with funds from the Telephone Utility Tax and from  CIPS Utility Tax funds have the greens sprayer rebuilt, purchase a 2016 utility cart  and a used power washer.  The total for all equipment purchases and repairs will not exceed $42,000.00, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Personnel Committee member Marcia Maynard requested approval to purchase Adobe Acrobat Pro Software.  Maynard explained that the software is needed in order to convert the hardcopy of the Village Code to an editable word file.  The program will enable the Clerk to easily make changes in the code book after new ordinances have been adopted.  Shuster made the motion to approve purchasing the Adobe Acrobat Pro Software, Lower seconded. Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Estrada requested approval to repair the ingress and egress in the 300 block of North Main Street.  Council was of the opinion that the business owner should be responsible for a portion of the cost.  After discussion Reschke made the motion to approve using TIF funds to repair the ingress and egress in the 300 block of North Main Street contingent upon the property owner paying one half of the cost, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Attorney Ed Flynn recommended amending the agenda to include “Pending Litigation” to the Executive Session items.  Conlin made the motion to amend the agenda adding “Pending Litigation” to the Executive Session items, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Shuster made the motion to enter Executive Session regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee and Pending Litigation, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Conlin made the motion to end Executive Session, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece requested a motion to adjourn if there was no further business to come before Council.  Maynard made the motion to adjourn, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.