July 12, 2011 — Regular Meeting

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REGULAR MEETING

July 12, 2011

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of June Regular Meeting Minutes

Approval of May 21st Special Meeting Minutes

Approval of June 7th Special Meeting Minutes

Approval of June 21st Special Meeting Minutes

Approval of June 25th Special Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in July

Committee Reports

Attorney’s Report

Mayor’s Report

Public Participation

NEW BUSINESS

  1. MFT Bids – Steve Bainbridge
  2. Golf Course Loans – Bill McDaniel
  3. Fireworks – Mayor Tolly
  4. Bank Account Signatures – Mayor Tolly
  5. Carpet Cleaning Estimate – Mayor Tolly
  6. Prices for Water Shed Repair – Louis Jordan
  7. Tile Project – Ramiro Estrada
  8. Dump Truck Repair – Ramiro Estrada
  9. Public Participation Ordinance – Mike Antoline
  10. Christian County Mitigation Plan – Mike Antoline
  11. Cable Franchise Agreement – Mike Antoline
  12. Community Development Director Position – Mayor Tolly

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Kim Adamson, Larry Burgener, Steve Ruot, Dave Little and Bill McDaniel. Employees present were Louis Jordan, Ramiro Estrada, Chief Maynard, Officer Wade, Lola Allen, Ed Hanley, Boomer Neece, Joanne Lower, Brenda Workman and Attorney for the Village, Mike Antoline was also present. Others present included Dave Boyd, Steve Bainbridge, Don Whitlow and Mike Reschke.

Ruot made the motion to approve the minutes of the June Regular Meeting, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Maynard made the motion to approve the minutes of the May 21, 2011 Special Meeting, McDaniel seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Burgener made the motion to approve the minutes of the June 7, 2011 Special Meeting, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Adamson made the motion to approve the minutes of the June 21, 2011 Special Meeting, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Maynard made the motion to approve the minutes of the June 25, 2011 Special Meeting, McDaniel seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Ruot made the motion to approve the Treasurer’s Report, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Maynard made the motion to approve the Bills to be Paid in July with additions, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

In Committee Reports Maynard reported meeting with Superintendent Louis Jordan to tour the Water and Sewer facilities. Maynard recommends that Council members tour the facilities with Jordan when convenient. Maynard stated that it proved to be very informative and that she was able to get a better understanding of the Village of Moweaqua water works.

Adamson reported meeting with Ramiro Estrada at the old fertilizer building that is being used to store road salt, cinders and equipment. The building is in need of repair but belongs to the Farmer’s Grain Coop. After discussion Council agreed that someone should approach Farmer’s Grain Coop to discuss options before obtaining estimates for repairs.

Adamson also reported consulting Franks Refrigeration concerning the heating and air conditioning situation affecting the Police Department. Adamson stated that the current heating and air system is not sufficient to heat and cool the entire Village Hall, offices and Police Department. Chief Maynard stated that in order to cool the Police Department to 78 the thermostat must be set on 65 or lower to keep up. Burgener added there is again mold in the evidence room, which suggests that the air circulation is not good. Adamson stated that Frank’s Refrigeration will assess the problem and provide an estimate for the next Regular Meeting.

In New Business Mayor Tolly called on Village Engineer Steve Bainbridge to discuss MFT bids. Bainbridge stated that there were two bidders for the MFT street program this season. Allied Asphalt was the low bidder at $37,470.00. Ruot made the motion to accept the lowest bid of $37,470.00 from Allied Asphalt for street maintenance, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

In New Business Bill McDaniel spoke on behalf of the Golf Course. McDaniel stated that the Golf Course is in need of a loan to purchase a new mower. Too much is being spent on repairs to the old mower. Chairman of the Golf Course Board Ed Hanley added that the purchase of the mower and several repairs will need to be done in phases. The new mower is the first phase and will cost approximately $40,000.00. Hanley also stated that if any money was left over it would be used towards repairing the sea walls. All cart paths are in need of resurfacing also. Attorney Antoline stated that an ordinance is needed for approval of a loan for the Golf Course. Mayor Tolly requested that Antoline prepare the ordinance for the Special Meeting scheduled for July 19th at 6:30. Antoline agreed. Little requested that Hanley obtain written estimates for the new equipment and projects that need to be done.

Mayor Tolly requested approval for the signature cards at Ayars State Bank to be changed. Stacey Adamson of Ayars explained that one name cannot simply be removed and another added. The signature card must be completely revised. After discussion Burgener made the motion to approve Michael N. Tolly as the primary signature and Mischelle R. Davis and secondary signature, Marcia L. Maynard as the alternate primary signature and Lola Allen as the alternate secondary signature for checking accounts at Ayars State Bank, Adamson seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly requested a motion to approve carpet cleaning by Hite’s Carpet Cleaning for $440.00. After discussion Ruot made the motion to approve having the carpet cleaned in the meeting room and offices by Hite’s Carpet Cleaning for $440.00 with the addition of the rear Police Department office, Little seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Street and Alley Superintendent Ramiro Estrada to discuss tile repair. Estrada explained that during the construction of the Dollar General store a drainage tile belonging to the Village was damaged. Estrada reported speaking to a representative of Dollar General who said that they will pay for the Village to have the tile repaired but they need an estimate. Estrada also requested approval to obtain estimates for another section of tile extending from Hermanson Drive to the south. Estrada stated that the approximate cost to repair that section will be $20,000.00. Burgener made the motion to approve obtaining estimates for tile repairs, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Estrada requested approval to have Voudrie’s Auto replace the air tank under the drivers side of the dump truck for $455.19. Little stressed that more than one estimate should be obtained for repairs such as this and equipment purchases. Council was in agreement. However, Council will discuss for what dollar amount estimates will be required, at the next Regular Meeting. Attorney Antoline explained that Council can require staff to obtain estimates for all contracts or all contracts over a certain amount such as $500.00 or $1,000.00. Antoline stated that State Statute requires that any project over $20,000.00 must be advertised for sealed bids. Antoline explained that requiring estimates is not the same as advertising for bids and does not require an Ordinance. After discussion Maynard made the motion to approve having Voudrie’s Auto replace the air tank on the dump truck for $455.19, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Jordan requested approval to have J.P. Construction repair the water shed building on South Main. Of the two estimates received by Jordan, J.P. Construction came in the low bidder at $3,165.00. Attorney Antoline stated that J.P. Construction must provide a Prevailing Wage Bond guaranteeing payment of prevailing wage to his employees. McDaniel made the motion to approve J.P. Construction repairing the water shed for $3,165.00 contingent upon receipt of the Prevailing Wage Bond, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented Public Comment Ordinance #07/12/2011-1. The Public Comment Ordinance states that members of the general public may address the Mayor and Board of Trustees at a public meeting and that “Public Comment” must appear on the agenda each month. A citizen may speak for 5 minutes, which may be extended to 10 minutes at the discretion of the presiding officer. Ruot made the motion to approve Ordinance #07/12/2011-1, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented the Mitigation Plan Resolution with Christian County that was discussed at the June Regular Meeting, #07/12/2011-R1. Maynard made the motion to approve Resolution #07/12/2011-R1, McDaniel seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented Cable Franchise Agreement Ordinance #07/12/2011-2. Although the Cable company’s name changes periodically the ten year agreement is still valid but must be renewed at the end of the ten years. The Village is allowed to impose a 5{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} tax on all cable customers. Burgener made the motion to approve the Cable Franchise Agreement Ordinance #07/12/2011-2, Adamson seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Ending New Business Mayor Tolly explained that Courtney Cooper has decided not to accept the Community Development Director position. Mayor Tolly stated that Council will explore other alternatives and requested a motion to enter Executive Session. Ruot made the motion to enter Executive Session to discuss personnel and possible litigation, McDaniel seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Burgener made the motion to end Executive Session, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Ruot made the motion to adjourn, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.