July 13, 2021–Regular Meeting Minutes

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REGULAR MEETING

July 13, 2021

     The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Conlin leading in the Pledge to the Flag.  Roll Call was answered by Kenny Long, Mark Traughber, Steve Jordan, Mike Snyder, Josh Whitney and Sean Hayes.  Employees present were Chief McReynolds, Beth Hawn, Officer Jones, Boomer Neece, Brad Sams, Mischelle Davis and Attorney for the Village Scott Garwood was also present.  Others present included Tyler McLain, Billy Voudrie, Katie White, Travis Schmid, Mark Bingham, Sharon Carlson, Kevin Walker, Patrick Donovan, Dan Beard, Brad Metzger, Terry and Bev Yoder and Vincent and Brenda Peck.

     Jordan made the motion to approve the Consent Agenda with additions and corrections, including June Regular Meeting Minutes, June Special Meeting Minutes, Bills to be Paid in July and Treasurer’s Report, Hayes seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Mayor Conlin requested formal approval to appoint Steve Jordan as Village Trustee.  Whitney made the motion to approve the appointment of Steve Jordan as Village Trustee to serve a two-year unexpired term, Long seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None. 

     Village Engineer Mark Bingham presented IEPA Disbursement Request #3 for Loan L17-5609 in the amount of $86,763.85 for pay requests to Chastain & Associates and Hanfland Painting Contractors.  Whitney made the motion to approve IEPA Disbursement Request #3 for Loan L17-5609 in the amount of $86,763.85 for pay requests to Chastain & Associates and Hanfland Painting Contractors, Hayes seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Water & Sewer Superintendent Boomer Neece presented a quote of $16,404.00 from Midwest Meter for upgrading the utility billing software and mobile meter readers.  Long made the motion to approve the quote of $16,404.00 from Midwest Meter for upgrading the utility billing software and mobile meter readers, Traughber seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Neece presented a quote of $595.00 from Kurant Occupational Safety for a gas monitor.  The gas monitor is a necessity for entering lift stations.  After discussion Snyder made the motion to approve the quote of $595.00 from Kurant Occupational Safety for a gas monitor, Whitney seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Mayor Conlin presented a request from Josh Evans, owner of Level Up Fitness & Sports, for an extension to the project completion date requirement of his TIF Redevelopment Agreement.  Evans stated that he needs more time for finishing the concrete parking area and would like to surface it with pea gravel for now.  Evans is requesting approximately a two-year extension for completion.  After discussion Whitney made the motion to approve the request from Josh Evans to extend the completion date requirement of his TIF Redevelopment Agreement from September 8, 2020, to August 1, 2024.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None. 

     Attorney Garwood presented the Annual Appropriation Ordinance #2021-11.  After review and discussion Whitney made the motion to approve Annual Appropriation Ordinance #2021-11, Hayes seconded.  Council voting Yes:  Whitney, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Chief McReynolds requested approval to hire a part time police officer.  After discussion Whitney made the motion to approve hiring a part-time police officer at a pay rate of $21.00 per hour at Chief McReynolds discretion and pending background checks, Long seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Neece presented a quote of $53,200.00 from Peerless Midwest for cleaning and relining of Well #20 with new steel casing and stainless-steel screen.  Peerless reported that after pulling the pump they found the existing pump bowl had split and broken off at the bottom suction and was sand locked.  After discussion Whitney made the motion to approve the quote of $53,200.00 for cleaning and relining of Well #20, Long seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Street & Alley Superintendent Brad Sams presented a quote of $7,875.00 from C.L. Rhodes Concrete Construction for replacing 368 square feet of pavement in 5 separate locations.  The project includes saw cutting existing edges of pavement, removing and hauling away debris and excavating existing aggregate base from repair areas.  TIF Consultant Keith Moran reviewed the proposed project and reported that the project is eligible to be funded at 100% using TIF Funds falling into the category of “Cost of construction of public works or improvements.”  Long made the motion to approve the quote of $7,875.00 from C.L. Rhodes Concrete Construction to be paid in full from TIF Funds, Traughber seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Sams presented a quote of $4,531.89 from Sloan Implement for a 2020 6’9” sickle bar mower.  Sams reports the old sickle mower will cost too much to repair and has been worked on several times.  Sams stated that the Water Department will pay the cost for half.  Long made the motion to approve the quote of $4,531.89 to be split between the Street and Water Departments, Traughber seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Neece presented a quote of $380.00 from Apex Wraps for Water & Sewer Truck and Street & Alley Truck decals.  Neece stated that a donation will be received for an American Flag for each truck.  After discussion Whitney made the motion to approve the quote of $380.00 from Apex Wraps for truck decals to be split between the Street and Water Departments, Traughber seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Neece presented a quote of $2,600.00 from Decked for toolboxes for the new Street and Water trucks.  Long made the motion to approve the quote of $2,600.00 from Decked for toolboxes, Hayes seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Mayor Conlin requested a motion to enter Executive Session if there was no further business to come before Council.  Whitney made the motion to enter Executive Session for semi-annual review and discussion regarding all minutes lawfully closed under the Open Meeting Act, Long seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Snyder made the motion to end Executive Session, Traughber seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Traughber made the motion to approve all closed meeting minutes from July 31, 1991, through November 10, 2020 which have not been previously approved, Whitney seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

     Long made the motion to keep the following closed meeting minutes confidential:  July 31, 1991, May 10, 1994, September 30, 2014, October 14, 2014, November 13, 2014, February 23, 2017, May 9, 2017, June 6, 2017, June 9, 2017, June 13, 2017, July 11, 2017, October 10, 2017, October 17, 2017, October 23, 2017, November 28, 2017, March 5, 2018, March 13, 2018, September 11, 2018, May 14, 2019, August 13, 2019, September 17, 2020, November 10, 2020, Hayes seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.

      Snyder made the motion to make all other closed meeting minutes public, Long seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None. 

     Whitney made the motion to destroy verbatim recordings of executive session minutes from July 31, 1992 to August 13, 2019, Long seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No: None.  

    Mayor Conlin requested a motion to adjourn if there was no further business to come before Council.  Whitney made the motion to adjourn, Long seconded.  Council voting Yes:  Long, Traughber, Jordan, Snyder, Whitney and Hayes.  No:  None.