July 14, 2009 — Regular Meeting

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REGULAR MEETING

July 14, 2009

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Approval of June 1 Special Meeting Minutes

Approval of June 22 Special Meeting Minutes

Approval of June Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in July

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. 2009 MFT Maintneance – Steve Bainbridge
  2. TIF – Keith Moran
  3. Zoning Variance / Cantrell – Paul Bollhorst
  4. Reimburse General Fund for Property Maintenance Wages,
  5. Trees and Signs from Telephone Utility Tax Acct. for Fiscal Year 2008- 2009 – Michael Reschke
  6. Intergovernmental Agreement Ordinance with Park District – Mike Antoline
  7. Ordinance Establishing Identity Theft Procedures – Mike Antoline
  8. Hiring Policy Residency Ordinance – Mike Antoline
  9. Approval to Repair 2 Hydrants – Louis Jordan
  10. Approval to Purchase 2 Aerators – Louis Jordan
  11. Add New Tiles to Sidewalk Repair Account – Louis Jordan
  12. Gorden Rd. Tile Prices – Ramiro Estrada
  13. Sidewalks – Ramiro Estrada
  14. Tree Removal – Ramiro Estrada

OLD BUSINESS

  1. Ratify Motion to donate $100.00 to Masonic Lodge for  “Kids in the Park” – Michael Reschke

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Pro Tem Steve Ruot leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Howard Wise, Steve Ruot and Mike Reschke. Employees present were Ramiro Estrada, Louis Jordan, Lola Allen, Officer Maynard, Paul Bollhorst, Mischelle Davis and, Attorney for the Village, Mike Antoline was also present. Others attending included Keith Moran, Boots Lowe, Steve Hooper, Steve Bainbridge, Bill Chasteen, Larry Morrell, Dave Boyd, Janie Wise and Leann Estrada.

Wise made the motion to approve the June 1 Special Meeting Minutes, Reschke seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Reschke made the motion to approve the June 22, Special Meeting Minutes, Maynard seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Wise made the motion to approve the June Regular Meeting Minutes, Ruot seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Reschke made the motion to approve the Treasurer’s Report, Wise seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Ruot made the motion to approve the Bills to be Paid in July, Wise seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Mayor ProTem Ruot read a report from Mayor Tolly who was gone on vacation. Mayor Tolly reported in regards to the complaints presented to Council by Larry Morrell at the June Regular Meeting. Mayor Tolly stated that the issue has been addressed by the Police Committee and himself and measures have been taken to correct the problems. Mayor Tolly also thanked the many people involved with the storm clean up including Ramiro Estrada, Louis Jordan, Rodney Phillips, Elmer Trueblood, Zeb Addison, Kyle Wiseman, Officer Maynard, Moweaqua Township, Flat Branch Township, Assumption and Assumption Township, City of Macon, B.J. Minott, Boomer Neece, Darin Hennings, Billy Voudrie, Sam Merriman, Scott Adamson and the Moweaqua Fire Department. Mayor Tolly also informed Council that resumes for the Police Chief position were accepted until June 26th and now the process of selection has begun.

Attorney Antoline reported that the prevailing wage ordinance has been filed with the Il. Secretary of State Index Division and the Il. Department of Labor. Originals will be sent to the Clerk as soon as the certification of publication has been received. This is in compliance with the State Prevailing Wage Act.

Attorney Antoline inquired about the damaged sidewalk on Macon Street whether or not it has been repaired. Jordan stated that it has not been repaired. Two sections are broken and the other sections have been moved back into their original spots but no attempts to repair it have been made.

In Committee Reports Health and Safety Committee Chairman Maynard stated that she investigated a property due to a complaint. The complaint was in regard to a yard cluttered with toys, tires and other debris. The owner indicated that he had no where to store the things scattered throughout his yard and has no access to any other means of storage. Maynard suggested several options but the property owner made no indication he would comply. Antoline suggested giving the property owner two weeks to comply and if no attempt has been made to rectify the situation he will send a formal “Notice to Abate”.

Also in Maynard’s report she stated that she has heard complaints about cats running at large. Maynard informed Council that Shelby County Animal Control will not take cats any longer. Officer Maynard stated that veterinarians will not put stray cats to sleep.

Antoline will look into what can be done legally about the overpopulation of cats and stated that it is a public health and safety issue.

Further in Committee Reports Police Committee Chairman Ruot stated that nine resumes were received for the Police Chief Position and reiterated that the selection process has begun. Officer Maynard also provided Council with an activity report.

In Public Participation Bill Chasteen was in attendance and asked how the Village could handle tree damage from storms more quickly. Chasteen stated that he has several large limbs hanging from a tree on his boulevard that could fall any time and could cause damage to his house. Ruot stated that the Street and Alley Superintendent should go immediately to his Committee and request assistance. Estrada reported that he had done so and was advised by Street and Alley Committee Chairman Jim Mahone to speak at the Regular Meeting to Council about the situation. Estrada stated that he had a price for tree trimming that he was prepared to present to Council for approval at this meeting.

Village Engineer Steve Bainbridge was in attendance to present the Budget and Resolution for Maintenance of Streets and Highways for 2009. The total estimated maintenance cost is $71,479.20 which includes some seal coating, street patching and rock. The Resolution appropriates $79,000.00 of MFT funds for the purpose of maintaining streets and highways. Wise made the motion to approve the MFT Maintenance Budget Resolution, Maynard seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Next in New Business Keith Moran was in attendance and announced that he is no longer with DMI. He will still be our TIF Consultant but now operates his own business called Moran Economic Development, LLC. He will continue to service Moweaqua with their TIF needs under the same contract. Antoline stated that he will provide an updated Ordinance to reflect the name change.

Zoning Administrator Paul Bollhorst explained that the Zoning Variance for Cantrell would not be voted on at this time. Cantrell has changed his plans and will be required to reapply for a Variance.

Mayor Pro Tem Ruot called on Finance Committee Chairman Mike Reschke to speak about the reimbursement for the general fund. Reschke explained that at the end of every fiscal year the general fund must be reimbursed for property maintenance wages, trees and signs. The reimbursement is to come out of the Telephone Utility Tax Account. Reschke made the motion to approve the reimbursement of general fund $13, 089.82 from the Telephone Utility Tax Fund, Ruot seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Attorney Antoline presented Identity Theft Ordinance #7/14/09-1. Wise made the motion to approve Ordinance #7/14/09-1 Maynard seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Attorney Antoline presented amended Hiring Policy Ordinance #7/14/09-2. Reschke made the motion to approve Ordinance #7/14/09-2, Maynard seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Attorney Antoline presented Ordinance #7/14/09-3 an Intergovernmental Agreement with the Park District. Ruot made the motion to approve Intergovernmental Agreement Ordinance #7/14/09-3, Reschke seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Water and Sewer Superintendent Louis Jordan approached Council with a request to replace two fire hydrants. One of which is located at the corner of Hanover and Cedar and the other at Shelby and Chestnut. Cost of parts to replace both is $10,010.92. Ruot made the motion to approve spending $10,010.92 to replace two fire hydrants, Wise seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Jordan also requested permission to replace rather than repair two aerators at the Sewer Plant. Jordan explained that it will be more economical to purchase two new aerators than have the old ones repaired when comparing cost and also warranties. Both aerators can be purchased for $10,842.24. Wise made the motion to purchase two aerators for the sewer plant at a cost of $10,842.24, Ruot seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Further in New Business Mayor Pro Tem Ruot called on Street and Alley Superintendent Ramiro Estrada to speak about the tile at Gorden Rd. Estrada explained that the tile under the bridge on Gorden Rd. is broken down. The tile needs to be rerouted around the bridge and a price for the work has been obtained from Ruot Contractors. Ruot would charge $2,050.00 for the tile and the Street and Alley Department with the help of the Water and Sewer Department would backfill and repair the road. Cost to get under the bridge to fix the tile would be more than to reroute. Wise made the motion to hire Ruot Contractors to reroute and repair the tile at the Gorden Road bridge for $2,050.00, Ruot seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Estrada requested approval to hire Calvins Tree Service to remove two damaged trees and several limbs due to the recent storm at a cost of $2,150.00. Wise made the motion to hire Calvins Tree Service to remove damaged trees and limbs, Reschke seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

In Old Business the Clerk, Mischelle Davis requested ratification of the motion made at last months Regular Meeting to donate $100.00 to the “Kids in the Park” fourth of July program. Reschke made the motion to ratify the motion made at last months meeting to donate $50.00 from the Drug & Alcohol Account and $50.00 from the Water & Sewer Account for the “Kids in the Park” program, Wise seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.

Mayor Pro Tem Ruot requested a motion to adjourn if there was no further business to come before Council. Wise made the motion to adjourn, Maynard seconded. Council voting Yes: Maynard, Wise, Ruot and Reschke. No: None.