July 14, 2015 — Regular Meeting

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REGULAR MEETING

July 14, 2015

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of June Regular Meeting Minutes

Approval of Bills to be Paid in July

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of MFT Bid – Steve Bainbridge
  2. Approval of Sidewalk Bid – Ramiro Estrada
  3. Approval of Street Closure – Mayor Ruot
  4. Approval of Variance / Tyler – Mayor Ruot
  5. Approval of 2015-2016 Budget Ordinance – Liz Nohren
  6. Approval of Water Fee Ordinance – Louis Jordan
  7. Approval to Remove Trees and Stumps – Ramiro Estrada
  8. Approval to Repair Asphalt – Ramiro Estrada
  9. Approval to Purchase Rear Mount Mower – Ramiro Estrada
  10. Discussion and Decision Regarding Garbage Haulers Agreement and License Mike Reschke
  11. Approval of Estimate for Squad Car Decals – Chief Maynard
  12. Approval to Send Letters to Residents Regarding Ordinance Violations – Chief Maynard
  13. Discuss / Approve Estimate for Building Maintenance – Joann Lower

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present were Ramiro Estrada, Louis Jordan, Brad Burcham, Chief Maynard, Lola Allen and Attorney for the Village, Liz Nohren was also present. Others present included Steve Bainbridge, Jim Giles and Rhonda Patton.

Neece made the motion to approve the June Regular Meeting minutes, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Conlin made the motion to approve the Bills to be Paid in July with additions and corrections, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Treasurers Report, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Street and Alley Committee Chairman Boomer Neece discussed the procedure for culvert repair and replacement. Neece stated that if a culvert is damaged and causing drainage issues the Village Street and Alley Department is responsible for replacing and/or repairing. If a citizen requests a culvert for any other reason, they are responsible for the cost of the culvert.

Neece also reported for the Health and Safety Committee that he has been in contact with the Shelby County Health Department regarding the house at 314 E. Elm. Jeff Houska, from the Shelby County Health Department has inspected the building and notified the owners of what needs to be done in order to bring it back up to code. Neece stated that the owners are now working on the building. Attorney Nohren stated that now the owner must clean up the property to avoid having the Village vote to demolish if they wish to do so.

Attorney Nohren reported that since the property at 400 E. Elm is no longer in bankruptcy, the Police Department can issue the owner a ticket for the tall grass and weeds. The owner can also be sent a bill for any mowing the Street and Alley Department has done.

Nohren also discussed the property located at 502 S. Plum. This property has been given back to the bank. The bank is willing to sell the property to the Village for $2,500.00. Mayor Ruot stated that he knows of someone who may be interested in buying the property.

In New Business Mayor Ruot called on Village Engineer Steve Bainbridge to present the MFT bids for approval. Bainbridge explained that Earl Walker Company bid the lowest for seal coating streets and alleys at $24,963.75 and Burgener Trucking bid $8,092.50 for hauling materials. After discussion Maynard made the motion to approve awarding the bid to Earl Walker Company for seal coating streets and to Burgener Trucking for hauling the materials. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Street and Alley Superintendent Ramiro Estrada stated that only one bid was received for sidewalk improvements. C.L. Rhodes Concrete Construction bid $7.45 per square foot. Four thousand square feet will be repaired at a total cost of $29,800.00. Maynard made the motion to approve the bid of $29,800.00 for 4000 square feet of sidewalk repair from C.L. Rhodes Concrete Construction, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Village Clerk Mischelle Davis presented an application for Variance from Paul Tyler. Davis explained that Tyler has requested approval to construct an attached garage 15.5 feet from the front property line rather than 25 feet. Davis stated that the Zoning and Planning Commission met and voted unanimously in favor of granting the Variance. There were no adverse parties. Neece made the motion to approve the Variance for Paul Tyler, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented the 2015-2016 Budget Appropriation Ordinance #2015-5. Nohren explained that the Ordinance has been on file with the Clerk for public review for 30 days. Maynard made the motion to approve Budget Appropriation Ordinance #2015-5, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Water Fee Ordinance #2015-6 for approval. Water Fee Ordinance #2015-6 provides for an $8.07 monthly charge on all active water accounts over the next two years for Water Plant Improvements. The charge will be effective August 2015 which will come out on the September 1st water billing. Maynard made the motion to approve Ordinance #2015-6, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Street and Alley Superintendent Ramiro Estrada presented bids for tree and stump removal. The lowest bid for tree removal was submitted by Ozier Tree Service and included trimming dead branches from one tree and removing three others for $725.00.

The lowest bid for removal of stumps was submitted by BB’s Stump Service and included removal of 10 stumps for $750.00. Neece made the motion to accept the $725.00 bid from Ozier Tree Service for tree removal and the $750.00 bid from BB’s Stump Service for stump removal, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Estrada presented two quotes for repairing portions of asphalt streets. Allied Asphalt was the lowest quote at $1,125.00. Neece made the motion to approve the quote of $1,125.00 from Allied Asphalt for street repairs, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Estrada presented two quotes for rear mount mowers. Estrada stated that the mower quoted by Hogan Grain is a heavier duty model and would probably be the best choice. After discussion Reschke made the motion to accept the bid of $3,350.00 from Hogan Grain for a rear mount mower, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chief Maynard presented an estimate from Dynagraphics for reflective color graphics to be installed on the new Police Interceptor at a cost of $939.80 or ghost graphics for $789.90. After discussion Neece made the motion to approve the estimate of $939.80 from Dynagraphics for color graphics to be installed on the Police Interceptor, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chief Maynard requested approval to send letters to residents along North and South Main regarding blowing grass clippings into the street. Maynard also requested approval to publish a reminder in the newspaper. After discussion Neece made the motion to approve sending letters to residents on North and South Main regarding blowing grass clippings into the street and publishing a reminder notice in the newspaper, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Maynard made the motion to adjourn, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.