July 14, 2020–Regular Meeting

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REGULAR MEETING
July 14, 2020
6:30 P.M.

Call to Order
Pledge to the Flag
Roll Call

CONSENT AGENDA
Approval of June Regular Meeting Minutes
Approval to Bills to be Paid in July
Approval of Treasurer’s Report

Committee Reports
Attorney’s Report
Mayor’s Report
Public Comment

NEW BUSINESS
1. Discussion and Possible Action Regarding Bids for Gorden Road Sidewalk
Improvements – Mark Bingham
2. Discussion and Possible Action Regarding Bids for the Main Street Bike Path
Improvements – Mark Bingham
3. Discussion and Possible Action Regarding Electrical Upgrades for the Water
Tower Bypass – Mark Bingham
4. Discussion and Possible Action Regarding Business Stabilization Grant Program
Resolution #2020-R9 – Keith Moran
5. Discussion and Possible Action Regarding Adoption of Intent to Reimburse Resolution
(TIF) #2020-R7 – Keith Moran
6. Discussion and Possible Action Regarding Adoption of Feasibility Resolution (TIF)
#2020-R8 – Keith Moran
7. Discussion and Possible Action Regarding Adoption of Ordinance #2020-18 Establishing
an Interested Parties Registry & Rules (TIF) – Keith Moran
8. Presentation of Blight Analysis & Amended Business District Plan – Keith Moran
9. Discussion and Possible Action Regarding Adoption of Ordinance #2020-19 Setting the
Public Hearing Date for the Amendment of a Business District in the Village of
Moweaqua – Keith Moran
10. Discussion and Possible Action Regarding Finalizing the TIF District Area – Keith Moran
11. Approval of Casey’s Annexation Ordinance #2020-13 – Attorney Garwood
12. Approval of Casey’s Zoning Designation – Attorney Garwood
13. Approval of Legacy Grain Annexation Agreement Ordinance #2020-14 – Attorney
Garwood
14. Approval of Legacy Grain Zoning Designation – Attorney Garwood
15. Approval of Legacy Grain Variance – Attorney Garwood
16. Approval of 2020-2021 Budget Appropriation Ordinance #2020-15 – Attorney Garwood
17. Approval of Ordinance #2020-16 Requiring Permits for Excavation or Tunneling in
Streets – Attorney Garwood
18. Approval of Ordinance #2020-17 Authorizing Disposal of Personal Property Owned by
the Village of Moweaqua – Attorney Garwood
19. Discussion and Possible Action Regarding Bids for the Crown Victoria Squad Car – Josh
Whitney
20. Discussion and Possible Action Regarding Cleaning and Maintenance of Wells 18 and 19 –
Ramiro Estrada
21. Approval to Install 2 Manholes on Gorden Road – Ramiro Estrada
22. Discussion and Possible Action Regarding Possible 6 Month Wage Increase for Chief
McReynolds – J.D. Malone
23. Discussion and Possible Action Regarding Possible 6 Month Wage Increase for Beth
Hawn – J.D. Malone
24. Discussion and Possible Action Regarding Fall / Spring Sports Radio Ads – Mayor Neece
25. Executive Session – Mayor Neece
(a) Regarding the Appointment, Employment, Compensation, Discipline, Performance,
or Dismissal of a Specific Employee.
(b) Pending Litigation
(c) Real Estate
(d) Review of Executive Session Minutes
26. Approval of Executive Session Minutes – Mischelle Davis

Adjourn
______________________________________________________________________________________________________
REGULAR MEETING
July 14, 2020

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag. Roll Call was answered by Kenny Long, Dana Fore, Shawn Conlin, J.D. Malone, Josh Whitney and Sean Hayes. Employees present were Mischelle Davis, Beth Hawn, Ramiro Estrada, Chief McReynolds and Attorney for the Village, Scott Garwood was also present. Others present included Mark Bingham, Brandon Rarick, Bob and Lonnie Curry and Louis Jordan.
Conlin made the motion to approve the Consent Agenda with additions and corrections including approval of the June Regular Meeting Minutes, Bills to be Paid in July with the exception of the Police Department invoice for Voudrie’s Auto to be held until further notice and the Treasurer’s Report, Hayes seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Village Engineer Mark Bingham presented bid tabulations for the Gorden Road Sidewalk Improvement. Bingham explained that Hutchins Excavating submitted the lowest bid of $71,350.00. After discussion Hayes made the motion to approve the bid of $71,350.00 from Hutchins Excavating which also includes replacement of trees that are damaged or removed during construction and approval for installation of fiberoptic lines by A.C.T.S (Brandon Rarick), Long seconded. Council voting Yes: Long, Fore, Conlin, Whitney and Hayes. Abstain: Malone. No: None.
Bingham presented bid tabulations for the Main Street Bike Lane and reported that Dunn Company was the low bidder at $126,462.30. After discussion Whitney made the motion to approve the bid of $126,462.30 from Dunn Company for the Main Street Bike Lane, Hayes seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Bingham reported that 3 high service pump VFD controls need to be installed in order for the water tower bypass to function properly. Bingham presented a quote of $23,179.00 from R.E. Pedrotti to install the 3 controls. Malone made the motion to approve the quote of $23,179,00 from R.E. Pedrotti for installation of 3 high service pump VFD controls, Fore seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Village TIF Consultant Keith Moran presented Business Stabilization Grant Program Resolution #2020-R9. This grant creates the opportunity for local businesses to receive financial relief from hardships that have been created due to the COVID-19 pandemic. Conlin made the motion to approve the Business Stabilization Grant Program Resolution #2020-R9, Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Moran presented Resolution #2020-R7 Declaring an Intent to Reimburse Certain Redevelopment Project Costs. Expansion of the TIF District encourages private investment and restoration to the tax base by the development or redevelopment of TIF territory. Moran Economic Development has agreed to provide certain professional services in connection with the preparation of the draft of a TIF Redevelopment Plan and Project. The Village has and will continue to incur certain planning and other eligible costs under the TIF Act. Resolution #2020-R7 provides that expenditures of development costs in furtherance of the plan and potential development should be allowable redevelopment project costs under the plan. Fore made the motion to approve Resolution #2020-R7, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Moran presented Resolution #2020-R8 Providing for a Feasibility Study on the Designation of Areas as Redevelopment Project Areas in the Village of Moweaqua. This study is necessary in order to identify areas which are blighted, as well as areas which contain conditions precedent to blight. Also, to determine if such conditions exist and to determine whether such conditions can be eradicated or ameliorated. This Resolution authorizes Moran Economic Development to undertake such study on the designation of a redevelopment project area. Fore made the motion to approve Resolution #2020-R8, Long seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Moran presented Ordinance #2020-18 Authorizing the Establishment of a Tax Increment Financing “Interested Parties” Registries and Adopting Registration Rules for these Registries. After discussion Conlin made the motion to approve Ordinance #2020-18 in order to comply with TIF Act requirements, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Moran presented Ordinance #2020-19 Setting the Public Hearing Date for the Amendment of a Business District in Moweaqua. Fore made the motion to approve Ordinance #2020-19 Setting the Public Hearing Date for the Amendment of a Business District, Conlin seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney, Hayes and Mayor Neece. No: None.
Mayor Neece presented Casey’s Annexation Agreement Ordinance #2020-13 for approval. Fore made the motion to approve Casey’s Annexation Ordinance #2020-13 with the Zoning Designation of B-2 Highway Business, Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece presented Legacy Grain Annexation Agreement Ordinance #2020-14 for approval. Whitney made the motion to approve Legacy Grain Annexation Agreement Ordinance #2020-14 with the Zoning Designation of I-1 and including Variance to Allow a Maximum Structure Height of 199 Feet Rather than 60 Feet, Conlin seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney, Hayes and Mayor Neece. No: None.
Attorney Garwood presented Budget Appropriation Ordinance #2020-15. After review, Conlin made the motion to approve Fiscal Year 2020-2021 Budget Appropriation Ordinance #2020-15, Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented Ordinance #2020-16 Requiring a Permit for Any Firm or Corporation to Tunnel Under or Make any Excavation in any Street, Alley or Other Public Place. The ordinance states that it shall be unlawful for any person, firm or corporation to tunnel under or to make any excavation in any street, alley or other public place in the Village without having obtained a permit. However, no permit shall be required by any person, firm or corporation for the maintenance, upgrading and repair of previously constructed improvements. Notice of excavation must be provided. Conlin made the motion to approve Ordinance #2020-16, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented Ordinance #2020-17 Disposal of Personal Property. Garwood explained that the ordinance provides that ownership of the Village’s 2010 Crown Victoria Police Squad Car is no longer necessary and the only bid from Moultrie County Sheriff’s Department in the amount of $1,400.00 has been received. Fore made the motion to approve Ordinance #2020-17 accepting the bid of $1,400.00 from the Moultrie County Sheriff for the 2010 Crown Victoria Squad Car, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Street and Alley Superintendent Ramiro Estrada presented a quote of $17,550.00 from Peerless Midwest for cleaning of wells 18 and 19. Fore made the motion to approve the quote of $17,550.00 from Peerless Midwest for cleaning wells 18 and 19, Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Estrada presented a quote of $2,073.00 from Sebens Concrete for the installation of 2 manholes that will be located on Gorden Road for the new Sidewalk Project. Whitney made the motion to approve the quote of $2,073.00 from Sebens Concrete for the installation of 2 manholes. Payable out of TIF funds, Long seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Fore made the motion to Enter Executive Session Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee, Rending Litigation, Real Estate and/or Review of Executive Session Minutes, Conlin seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Malone made the motion to End Executive Session, Conlin seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Malone made the motion to approve an annual wage increase form Brian McReynolds in the amount of $1,040.00 pending McReynolds’ six-month review which will take place on August 3, 2020, Conlin seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Malone made the motion to approve a .50 cent per hour wage increase for Beth Hawn effective with the current pay period, Hayes seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Fore made the motion to approve Executive Session Minutes for January 27, 2020, February 12, 2020 and March 11, 2020, Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Whitney made the motion to adjourn, Fore seconded. Council voting Yes: Long, Fore, Conlin, Malone Whitney and Hayes. No: None.