July 8, 2014 — Regular Meeting

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REGULAR MEETING

July 8, 2014

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of June Regular Meeting Minutes

Approval of Bills to be Paid in July

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of MFT Bids – Steve Bainbridge
  2. Discussion Regarding Water Plant Project – Steve Bainbridge
  3. Approval to Install Stop Sign at Intersection of N. Shelby and E. Elm – Ramiro Estrada
  4. Approval of Budget Appropriation Ordinance #07-08-2014-1 – Liz Nohren
  5. Approval of Amended No Parking Ordinance #07-08-2014-2 – Liz Nohren
  6. Approval to Pay Adrian Tax Lein – Liz Nohren
  7. Approval of Action Regarding Property Located at 248 W. Main – Liz Nohren
  8. Approval of Cherad Lease Agreement Extenstion – Mayor Ruot
  9. Approval to Revise Special Use Permit Ordinance – Mayor Ruot
  10. Approval to Close One Block Section Cedar Street During POW WOW 2015 – Mayor Ruot
  11. Discussion Regarding Insurance – Mayor Ruot
  12. Discussion Regarding Golf Bond Refinance – Mayor Ruot
  13. Approval of Quote for Water Tower and Ground Storage Water Tank Inspection – Louis Jordan
  14. Approval for Officer Lamb to Attend Training – Chief Maynard
  15. Discussion and Possible Action Regarding Property Located at 502 S. Plum – Chief Maynard
  16. Approval for Treasurer to Pay Police Payroll From General Fund and Then Reimburse From Police Fund – Mischelle Davis

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Joann Lower, Dave Little and Zach Hite. Employees present were Louis Jordan, Ed Hanley, Brad Burcham, Officer Lamb and Attorney for the Village, Liz Nohren was also present. Others present included Steve Hooper, Evelyn Lowe, Brad Metzger, Ellen Gibson, Steve Bainbridge and Mike Reschke.

Maynard made the motion to approve the minutes of the June Regular Meeting, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Maynard made the motion to approve the Bills to be Paid in July with additions and corrections, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Hite made the motion to approve the Treasurer’s Report, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

In New Business Mayor Ruot called on Village Engineer Steve Bainbridge to discuss MFT bids. Bainbridge explained that after advertising for bids for two contracts, four bids were received and opened July 2nd. The first contract was for furnishing CA-16 or CM-16 crushed stone to the stockpile and the second was for furnishing and applying seal coat. Earl Walker was the lowest of the four bids at $45,738.40 which includes both contracts. Walker bid $13,393.40 for furnishing stone and $32,345.00 for application of seal coat. After discussion Lower made the motion to approve the MFT bids from Earl Walker totaling $45,738.40, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Water and Sewer Superintendent Louis Jordan reported that the ground storage water tank needs to be cleaned. Jordan stated that he obtained two prices. Midco Diving & Marine Services was the low estimate for cleaning and inspection of the ground storage water tank and the water tower at $2,599.00. Jordan stated that Midco has performed the work for the Village before satisfactorily. Burgener made the motion to approve the quote from Midco for water tank and tower inspection, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Attorney Nohren presented Budget Appropriation Ordinance #07/08/2014-1 which she stated has been available in the Clerk’s office for review for thirty days. Little made the motion to approve Budget Appropriation Ordinance #07/08/2014-1, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Attorney Nohren presented Amended “No Parking” Ordinance #07/08/2014-2. The amended ordinance states that there will be two hour maximum parking from Monday – Sunday 8:00 a.m. to 8:00 p.m. and is for customers of the Village of Moweaqua downtown businesses only, not for business owners or apartment tenants. Little made the motion to approve amended “No Parking” Ordinance #07/08/2014-2, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Attorney Nohren reported that all taxes for the Adrian property have been sold. Nohren explained that in order to obtain the property the Village must agree to pay the taxes. After discussion Little made the motion to approve paying the real estate tax lien on the Adrian property in the amount of $8,759.25, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot requested discussion regarding Council’s interest in seeking more affordable insurance coverage. Lower explained that the renewal date for insurance coverage with the current provider is December 31, 2014. In order to have new coverage in place before then, the Village needs to advertise now. Attorney Nohren recommended advertising for bids and having a bid opening the beginning of October. Burgener made the motion to approve advertising for bids for risk management insurance, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

At the request of the Treasurer, Clerk Mischelle Davis requested approval to pay the Police Department payroll from General Fund and then reimburse from the Police Department fund. Maynard made the motion to approve paying the Police Department Payroll from General Fund and reimburse from the Police Department fund, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Burgener made the motion to adjourn, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.