June 10, 2014 — Regular Meeting

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REGULAR MEETING

June 10, 2014

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of May Regular Meeting Minutes

Approval of Bills to be Paid in June

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Golf Bond Refinance / First Midstate – William Glass
  2. Approval of 2014 MFT Street Maintenance Budget – Steve Bainbridge
  3. Discussion Regarding Water Plant Project – Steve Bainbridge
  4. Approval of Façade Grant for Shawn Conlin – Mayor Ruot
  5. Approval of Special Use Permit for Carolyn and Carrie Downs – Mayor Ruot
  6. Approval of Prevailing Wage Ordinance – Attorney Nohren
  7. EPA Water & Sewer Project Employment Agreement for Dove & Dove – Attorney Nohren
  8. Approval of Design Service Contract – Attorney Nohren
  9. Review Proposed Budget Appropriation Ordinance – Attorney Nohren
  10. Approval of Tree Removal Quotes – Ramiro Estrada
  11. Approval of Mower Parts Quotes – Ramiro Estrada
  12. Approval to Amend Payroll Increase of 2{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} to Include Specific Golf Course Employees – Joanne Lower
  13. Discussion Regarding Golf Bond Refinance / Bernardi Securities – Mayor Ruot
  14. Approval of ILEAS Mutual Aid Agreement – Chief Maynard
  15. Approval of Reimbursement for Training Accommodations – Chief Maynard
  16. Approval of Training for Officer Lamb – Chief Maynard
  17. Discussion Regarding Shelby County Animal Control Policy – Chief Maynard
  18. Discussion Regarding Property Located at 502 S. Plum – Chief Maynard

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Joann Lower, Dave Little and Zach Hite. Employees present were Ramiro Estrada, Louis Jordan, Chad Lamb, Ed Hanley, Brad Burcham, Chief Maynard and Attorney for the Village, Liz Nohren, was also present. Others attending included Steve Bainbridge, Kevin Wills, Carolyn Downs, Carrie Downs, Steve Hooper and Mike Reschke.

Maynard made the motion to approve the minutes of the May Regular Meeting, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Lower made the motion to approve the Bills to be Paid in June with additions and corrections, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Burgener made the motion to approve the Treasurer’s Report, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Attorney Nohren requested an update regarding properties located at 315 N. Shelby, 403 N. Macon and 314 E. Elm. Mayor Ruot stated that the owners are making progress and that no action should be taken until further notice. Mayor Ruot stated that he would report at the next Regular Meeting.

In New Business Mayor Ruot called on Kevin Wills of First Midstate who was in attendance to discuss refinancing the Golf Bonds. A copy of the presentation is on file with the Clerk. Council thanked Mr. Wills for his presentation. Mayor Ruot stated that he would call Mr. Wills to notify him of any decision that Council makes regarding refinancing.

Next in New Business Mayor Ruot called on Village Engineer Steve Bainbridge to discuss the 2014 MFT Street Maintenance Budget. Bainbridge explained that this years street maintenance cost is estimated at $67,496.80. Included in the cost is seal coating and patching streets, aggregate materials and culverts. Bainbridge recommended that $74,000.00 of MFT funds be appropriated for this years MFT street maintenance. After discussion, Little made the motion to approve the 2014 MFT Budget Resolution, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Little made the motion to approve appropriating $74,000.00 MFT funds for street maintenance in 2014, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Attorney Nohren presented the EPA Water & Sewer Project Employment Contract which is for the purpose of governing the relationship between the Village of Moweaqua and DOVE & DOVE Attorneys at Law as it relates to the EPA Water and Sewer project. After discussion Little made the motion to approve the Attorneys’ Employment Contract, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Attorney Nohren presented the Agreement for Engineering Design Services between the Village of Moweaqua and BGM & Associates. Nohren reported reviewing the agreement regarding the design of a new water treatment plant and finding it to be satisfactory. A copy of the agreement is on file with the Clerk. Lower made the motion to approve the Agreement for Engineering Design Services, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Village Clerk Mischelle Davis presented a Façade Grant Application submitted by Shawn Conlin. Conlin is the owner of 115 N. Main also known as Perfectly Picked. Conlin is planning to renovate her building by replacing windows, removing siding to expose the original brick front, paint trim, etc. The total cost of the project will be approximately $2,958.00. Hite made the motion to approve a Façade Grant for Shawn Conlin, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot presented an application for Special Use that was submitted by Carolyn and Carrie Downs. The Downs are requesting approval to operate the Cake and Candy Connection from their home located at 111 Humphrey Drive. The Zoning and Planning Commission held a hearing and voted unanimously to approve the request with no objections. Burgener made the motion to approve granting a Special Use Permit for Carolyn and Carrie Downs to allow operation of their Cake and Candy Connection business from their home at 111 Humphrey Drive, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Attorney Nohren presented the annual Prevailing Wage Ordinance #06/10/2014-1. After discussion Little made the motion to approve Prevailing Wage Ordinance #06/10/2014-1, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Street and Alley Superintendent Ramiro Estrada presented three quotes for tree and stump removal. Little made the motion to accept the lowest quote of $2,050.00 for 6 trees and six stumps which was from Sanders Tree Service, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Estrada presented two quotes for mower parts. After discussion Henry made the motion to accept the quote of $685.40 for mower parts from CIAG, Hite seconded. Council voting Yes: Maynard, Henry Burgener, Lower, Little and Hite. No: None.

Golf Committee Chairman Joann Lower requested approval to amend the 2{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} employee raises to include golf course personnel Brad Burcham, Mike Jenkins and Mark Oesch. Lower stated that the golf employees are working as hard as all the other employees and deserve a raise too. After discussion Lower made the motion to approve a 2{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} wage increase for Burcham, Jenkins and Oesch, effective immediately, Henry seconded. Council voting Yes: Henry, Burgener, Lower and Hite. No: Maynard and Little.

Chief Maynard presented the ILEAS Mutual Aid Agreement which is the standard agreement that the Village approves annually. Chief Maynard explained in the event of a natural or man-made occurrence, emergencies or disasters may result and exceed the resources and/or personnel of a public agency. Entering into a mutual aid agreement makes it possible to provide a broader range of law enforcement. Henry made the motion to approve entering into the ILEAS Mutual Aid Agreement, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Chief Maynard requested approval to attend a two day free training in Champaign and also requested approval to be reimbursed for accommodations for two nights. Maynard stated that his committee has met and approved him attending the training. Burgener made the motion to approve Chief Maynard attending a two day free training in Champaign and reimbursing Maynard $210.00 for two nights accommodations, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Chief Maynard reported attending a Shelby County Animal Control Meeting on May 20th regarding an Intergovernmental Cooperative Agreement Relating to Animal Control Services. Maynard recommends consulting someone on the Shelby County Board for more information and discussing Animal Control at the next Regular Meeting.

Mayor Ruot requested a motion to adjourn if there was no further business to come before the board. Maynard made the motion to adjourn, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.