June 12, 2001 — Regular Meeting

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The June Regular Meeting of the Moweaqua Village Council was called to order by Mayor Dowd

leading in the Pledge to the Flag. Roll call was answered by Jon King, Jill Bailey, Evelyn Lowe, Steve Ruot, Jim Mahone and Louise Weakly. Employees present were Boomer Neece, Lola Allen, Louis Jordan,

Richard and Gertrude Hayden and Chief Smith. Others present were Jack Scott and Larry Minott.

King made the motion to approve the minutes of the May Regular Meeting, Weakly seconded. Council

voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Lowe made the motion to accept the May Treasurer’s Report, Bailey seconded. Council voting Yes:

King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None. Mayor Dowd reported on Community Development saying three accounts are delinquent and will receive letters this week.

Mahone made the motion to approve the Bills to be Paid after additions and corrections were made by

the Clerk, Weakly seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No:

None.

Jack Scott, Jr. was in attendance regarding July 4th fireworks. Mr. Scott produced an insurance certificate and requested Mr. Antoline make any necessary changes and fax a corrected copy to his office.

A rain date of July 5th and a budget of $6,300.00 were set. Mahone made the motion to accept fireworks

done by Jack Scott, Jr., Bailey seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and

Weakly. No: None.

Other new business included an application for a variance from Paul Shearer. Mr. Shearer will be

placing an 8’ x 10’ shed 2 ½’ from the West property line at 230 E. South. The Zoning Board of Appeals

voted unanimously to grant Mr. Shearer a Special Use permit rather than a variance. The Special Use

permit is only valid for Mr. Shearer. Future owners will be required to reapply or move the shed. Mahone

made the motion to accept the Zoning Board’s recommendation, King seconded. Council voting Yes: King, Bailey, Lowe, Mahone and Weakly. No: Ruot.

Gertrude Hayden was then asked to step forward to take oath. Mrs. Hayden will serve as a Police Department Matron.

Mayors Report: Mayor Dowd spoke regarding reconstruction of the part of Highway 51 that runs through Moweaqua. A preconstruction conference will be held June 19th, 2001 in Paris, Il. Mayor Dowd

would like for someone to attend to gather current information on the subject.

Mayor Dowd also discussed the June 7th meeting with Brian Trygg from the Illinois Department of

Transportation concerning the four lane highway that will eventually be built around the East side of Moweaqua. Details of that meeting are described in a letter form IDOT dated June 8th which is on file

with the Clerk. Mayor Dowd corrected one comment contained in the letter which stated that the Village

would be agreeable to the Jurisdictional transfer of Main Street with no additional improvements and no

compensation. Mayor Dowd stated the Village Board should decide on this.

Attorney’s Report: Presented Ordinance 6-12-2001-1 ascertaining prevailing wage rates. Mr. Antoline

explained this is a State required ordinance passed annually. The rates are set by the Illinois Department of

Labor for certain trade types. King made the motion to approve Ordinance 6-12-2001-1, Ruot seconded.

Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Presented Ordinance 6-12-2001-2, Annual Budget Appropriation Ordinance for the year 2001 – 2002

which is a State mandated requirement. Mr. Antoline explained the Ordinance is not iron clad and supplemental budget appropriations can be approved in the future. Lowe made the motion to approve Ordinance 6-12-2001-2, Mahone seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and

Weakly. No: None.

Mr. Antoline also discussed a procedure he has developed for maintaining municipal code books. The new system is outlined in an article of which Mr. Antoline provided copies for each member of Council and is on file with the clerk. His plan will maintain a true and accurate copy of the Ordinance book so that major and expensive revisions should not have to be done in the future. Mr. Antoline requested a copy ofour contract with Frank Heiligenstein who is in charge of maintaining the book at this time.

Committee Reports: Police: Chief Rudy Smith reported serving six five day notices to residents forcompliance to remove junk cars in the Village. Two residents have responded to these requests. Chief Smith also reported that people are responding favorably to the notice in the Golden Prairie News askingthem to register their pets and produce rabies certificates.

Water and Sewer: Louis Jordan informed the Council of a visit he had from Charles Duncan of the Illinois Department of Labor. Our municipality was cited in various areas for violations which are described in writing from the Safety Inspection and Education Division which is on file with the Clerk.

Mr. Duncan gave the Village 45 days to correct violations that we would otherwise be penalized for.

Jordan added that the Annual CCR report was published in the Golden Prairie News. The Water Department had no violations so mailing the report to each customer was avoided.

Other Water and Sewer business includes plans to drill a test hole for a new well on June 19th, 2001 and cleanup and painting being done at the Sewer Plant.

Finance: Lowe reported the telephone bill is very high. If the bill remains this high the balance in

this years budget will be 0 by the ninth month of the fiscal year. Other finances look good.

Health and Safety: Lowe has a list for Rudy concerning cleanup of area properties. Being new to the

Village Board Ruot expressed interest in learning more about his committee. Mayor Dowd suggested he

read through those sections in the Ordinance Book to become more familiar with his job as Committee

Chairman. Mr. Antoline stated when the Ordinance Maintenance Plan is implemented he will consolidate

Ordinance Violations more efficiently and include a check list procedure for handling them. The book we

have does not comply with State Statutes at this time.

Personnel: Mahone reported the Building Inspector position has been changed as of May 1st, 2001 to

Zoning Administrator. Paul Bollhorst has been named the Building Inspector but a suitable salary has not

been agreed upon yet. Mahone suggested that be done soon and made retroactive as of June 1st, 2001. Mahone explained the job will take more effort to enforce Zoning codes. A Special Meeting will be called

to discuss new wages for Bollhorst.

Street and Alley: Boomer reported the flooding from heavy rains downed the front side of the fence surrounding the brush pile West of town. Mahone made the motion to replace the fence for $500.00,

Weakly seconded. Council voting Yes: King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Weakly suggested the ribeye stand at Moweaqua Foods be relocated because it sits on the sidewalk. The

signs at Korner Treasurers also need to be moved stated Weakly.

Public Participation: Larry Minott asked for an amendment to the burn ban for professional firefighter

training, burning buildings, cars, etc. Minott considers this valuable training for our firemen. Minott also

stated the Fire Department is insured for this type of training and they will follow guidelines from I.E.P.A.

and F.P.A. A certified instructor from the University of Illinois will be conducting the structured training.

Mahone made the motion to approve an amendment to the burn ban, Lowe seconded. Council voting Yes:

King, Bailey, Lowe, Ruot, Mahone and Weakly. No: None.

Mahone made the motion to adjourn, Weakly seconded.