June 12, 2007 — Regular Meeting

← Back to Meeting Minutes
Print This Page

REGULAR MEETING

June 12, 2007

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of Year End Meeting Minutes

Approval of May Regular Meeting Minutes

Approval of Treasurers Report

Approval of Bills to be Paid in June

Mayors Report

Attorneys Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Zoning/Markwell – Paul Bollhorst
  2. Snow Route Ordinance – Mike Antoline
  3. Flags for Main Streets – Boomer Neece
  4. Water Committee Recommendations – Louis Jordan
  5. Police Committee Recommendations – Dave McLearin
  6. Ordinances Approving Annexation Agreements
    1. Fulk
    2. Groves
    3. Sparling
    4. Circle A Land & Livestock
  7. Ordinances of Annexation
    1. Fulk 11.96 Acres
    2. Fulk 5.371 Acres and 5.048 Acres
    3. Sparling 9.93 Acres
    4. Circle A Land & Livestock 8.40 Acres
    5. Groves 46.86 Acres

UNFINISHED BUSINESS

  1. Ratify Motions made April 30, 2007 Meeting
    1. Police Department Mobile Data Computers
    2. Zoning Committee Appointment / Jack Penrod
    3. Purchase of Water Department Hand Held MeterReader
  2. Ratify Motions made May 8, 2007 Meeting
    1. Acceptance of Franks Refrigeration Bid
    2. Treasurer Appointment
  3. Tree Removal – Boomer Neece
  4. Bucket Truck – Boomer Neece
  5. Recycling – Boomer Neece

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Jon King, Howard Wise, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Louis Jordan, Lola Allen, Boomer Neece, Chief McLearin, Officer Maynard, Paul Bollhorst and Attorney for the Village Mike Antoline was also present. Others present included Joanne Markwell.

Mahone made the motion to recess the Regular Meeting for the purpose of holding a Public Hearing on proposed annexation agreements, Ruot seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Attorney Mike Antoline explained that according to State Statutes when the Village of Moweaqua enters into an annexation agreement with a party, notice of a public hearing must be published in the newspaper. The hearing is then conducted which gives the public the opportunity to discuss or question any aspect of the annexation agreement. For discussion at this meeting are the annexation agreements of Richard Fulk, Larry Groves, Allan and James Sparling and Corporation Circle A Land and Livestock. Attorney Antoline asked if there were any people of the public wanting to comment. Hearing none, Attorney Antoline concluded the Public Hearing.

Mahone made the motion to reconvene the Regular Meeting, Ruot seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the minutes of the Year End Meeting of April 30, 2007, Wise seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the minutes of the May Regular Meeting, Ruot seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Reschke made the motion to approve the Treasurers Report, Mahone seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the Bills to be Paid in June, Wise seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

In Committee Reports Police Committee Chairman Howard Wise reported speaking to Thomas and Chief McLearin concerning upgrading the Police Department Procedures and Policy manual. The manual has not been upgraded since 1992. The revised manual will be presented when Chief McLearin is finished updating it. Wise also reported for the Building and Grounds Committee that he has contacted Frank of Frank’s Refrigeration. Frank will be coming back to do some extra work that was not included in his original bid.

Health and Safety Committee Chairman Mike Reschke inquired about the procedure for the Village to get reimbursed when the Street and Alley Department are forced to mow a property. Attorney Antoline explained that when the mowing season is over the owner is notified first and only if not paid by the owner will a lien against the property be filed with the County. Street Superintendent Boomer Neece then asked about the procedure for condemning a property. Antoline stated that a demolition complaint must be filed in Circuit Court which can be difficult if asbestos siding is on the structure. Antoline recommended contacting the owner to inquire about their plans for the property before moving forward with a demolition order.

First in New Business the Clerk reported that a Public Hearing was held on May 29, 2007 at 6:00 P.M. regarding an application for Special Use filed by Joanne Markwell. Notice for the meeting was published in the Shelbyville Daily Union on May 10, 2007. Markwell requested approval to construct an apartment in the rear of the building located at 120 W. Main. Markwell plans to operate a business in the front portion of the building. The Zoning Board of Appeals voted unanimously in favor of a Special Use Permit for Joanne Markwell. Mahone made the motion to accept the Zoning Board of Appeals recommendation to grant a Special Use Permit to Joanne Markwell, Wise seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

In addition to the Public Hearing held at 6:00 P.M. on May 29, 2007 another zoning meeting was held at 7:00 P.M. for the purpose of designating zoning to newly annexed properties as follows: The Richard Fulk, James and Allen Sparling and Circle A Land and Livestock properties will all be zoned B-2 which is Highway Business. The Larry Groves property will be zoned SR-1, Single Family Residence and the DMJ subdivision property will be zoned MR-1, Multi Family Residence. Mahone made the motion to accept the Zoning Board of appeals designations for newly annexed properties, Ruot seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Next in New Business Mayor Lowe called on Street and Alley Superintendent Boomer Neece to report about flags. Neece stated that the American Legion members have requested that the Village purchase 65 American flags to display on Memorial Day, July 4th and Veterans Day. The Legion and others have already donated over half the cost of the flags. The total cost will be $471.25. Wise made a motion to approve purchasing 65 American flags, Mahone seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Continuing in New Business Mayor Lowe called on Water and Sewer Superintendent Louis Jordan to discuss his committees recommendations. Jordan explained that three aerators at the sanitary plant need to either be repaired or replaced. Jordan requested approval to have the aerators replaced if repairing would be near the cost of replacement. Ruot made the motion to approve Jordan comparing the cost of repairing vs. replacing the three aerators, Mahone seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Jordan also informed Council that three areas in town need jetting and or pumping done. Those areas include the Railroad Ave. and Pine Street lift stations and an area of sewer line at Main and Cherry Streets. Jordan recommends hiring Illinois Meter for $165.00 per hour for a full day to do the jetting and pumping work. Mahone made the motion to hire Illinois Meter for one full day at a rate of $165.00 per hour to do work for the Water and Sewer Department, Wise seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Jordan reports being asked what the Village of Moweaqua is willing to do to help out with the water and sewer lines that will need to be installed to the Shelby County State Bank property. Attorney Antoline recommends that the Village of Moweaqua first have an inducement resolution drawn up that will outline what the regulations will be in order for the Bank to be included in the TIF project. If the bank is included in the TIF project the Village can be reimbursed for any funds they use to run the lines.

Also in New Business Attorney Antoline presented Ordinance #6-12-07-1 authorizing the execution of an annexation agreement between the Village of Moweaqua and Richard Fulk. Ruot made the motion to accept Ordinance #6-12-07-1, Mahone seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #6-12-07-2 authorizing the execution of an annexation agreement between the Village of Moweaqua and Larry Groves. Mahone made the motion to accept Ordinance #6-12-07-2, Ruot seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #6-12-07-3 authorizing the execution of an annexation agreement between the Village of Moweaqua and James and Allen Sparling. Mahone made the motion to accept Ordinance #6-12-07-3, Reschke seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #6-12-07-4 authorizing the execution of an annexation agreement between the Village of Moweaqua and Circle A Land and Livestock Corp. Ruot made the motion to accept Ordinance #6-12-07-4, Mahone seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #6-12-07-5 annexing property belonging to Richard Fulk into the Village of Moweaqua. Mahone made the motion to accept Ordinance #6-12-07-5, Wise seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #6-12-07-6 annexing property also belonging to Richard Fulk into the Village of Moweaqua. Ruot made the motion to accept Ordinance #6-12-07-6, Reschke seconded. Council voting yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #6-12-07-7, annexing property belonging to James and Allen Sparling into the Village of Moweaqua. Mahone made the motion to accept Ordinance #6-12-07-7, Ruot seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #6-12-07-8 annexing property belonging to Circle A Land and Livestock Corp. into the Village of Moweaqua. Wise made the motion to accept Ordinance #6-12-07-8, Reschke seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #6-12-07-9 annexing property belonging to Larry Groves into the Village of Moweaqua. Mahone made the motion to accept Ordinance #6-12-07-9, Reschke seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Ordinance #6-12-07-10 amending Chapter 24 of the Village Code by creating schedule F which is snow routes. Street and Alley Superintendent Boomer Neece recommends that North, South, East and West Main Streets be declared snow routes. Wise made the motion to accept Ordinance #6-12-07-10 declaring snow routes, Ruot seconded. Council voting Yes: King, Wise, Ruot, Mahone, and Reschke. No: None.

In Unfinished Business Clerk Mischelle Davis requested that motions made previously at the April 30, 2007 and May 8, 2007 meetings that were not included on said agendas be formally ratified.

Ruot made the motion to ratify the motion made April 30, 2007 approving installation of mobile date computers in squad cars using MDC grant funds, Mahone seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Ruot made the motion to ratify the motion made April 30, 2007 approving the appointment of Jack Penrod to the Zoning Board of Appeals, Mahone seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to ratify the motion made April 30, 2007 approving the purchase of a new hand held water meter reader at a cost of $6,000.00, Ruot seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to ratify the motion made May 8, 2007 accepting the $7,600.00 bid from Frank’s Refrigeration, Ruot seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Wise made the motion to ratify the motion made May 8, 2007 to reappoint the Treasurer indefinitely and to revise code language accordingly, Mahone seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Also in Unfinished Business Street Superintendent Boomer Neece reports receiving three bids for tree removal. After discussion Mahone made the motion to accept the lowest bid of $1,980.00 which was Southard Tree Service, Reschke seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Neece reports attending a meeting with Mayor Lowe on June 5th at Christian County Solid Waste to request help with our recycling program. Christian County Solid Waste approved purchasing a recycling box for the Village of Moweaqua’s use. That decision will have to then be approved at the next Christian County Board meeting on June 19th. Christian County Solid Waste will own the box and the Village of Moweaqua agrees to pay the dump fees.

Neece requested approval to sign and return the agreement letter he received from Decatur Junction Railway Company. The Village agrees to provide road closure/detour during the replacement of the Cedar Street railroad crossing and will perform any and all highway and approach work as necessary. A tentative work date of June 30th has been set. Mahone made the motion to approve signing the agreement letter from the Decatur Junction Railway Co., Wise seconded. Council voting Yes: King, Wise, Ruot, Mahone and Reschke. No: None.

Ruot made the motion to adjourn, Wise seconded.