June 12, 2018 — Regular Meeting

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Call to Order
Pledge to the Flag
Roll Call

 

CONSENT AGENDA

Approval of May Regular Meeting Minutes
Approval of Bills to be Paid in June
Approval of Treasurer’s Report

Committee Reports
Attorney’s Report
Mayor’s Report
Public Comment

 

NEW BUSINESS

  1. Approval of Burdick Plumbing & Heating Change Order #7- Steve Bainbridge
  2. Approval of Burdick Plumbing & Heating Payment Estimate #17 – Steve Bainbridge
  3. Discussion and Possible Action Regarding IEPA Loan AgreementAmendment – Steve Bainbridge
  4. Approval of 808 Properties Annexation Ordinance #2018-28
  5. Approval of Duncan Annexation Agreement – Mayor Neece
  6. Approval of IT Services Agreement with ACTS (Brandon Rarick) –Joann Lower
  1. Approval of A.C.T.S. Security System Quote for Police Department – Shawn Conlin
  2. Approval of A.C.T.S. Security System Quote for Village Hall – Shawn Conlin
  3. Discussion and Possible Action Regarding Street Department Golf Cart License – Marcia Maynard
  4. Discussion and Possible Action Regarding Police Officer Memorial – Chief Maki
  5. Discussion and Possible Action Regarding FEMA Training – Chief Maki
  6. Discussion and Possible Action Regarding Sale of Squad Car – Chief Maki
  7. Discussion and Possible Action Regarding Bee Keeping Within Village Limits – Dana Shuster
  1. Approval of Prevailing Wage Ordinance #2018-29 – Mayor Neece
  2. Approval of 2018-2019 Budget – Marcia Maynard
  3. Discussion and Possible Action Regarding Amending the Golf Cart Ordinance – Dana Shuster / Shawn Conlin
  4. Discussion and Possible Action Regarding Purchasing a Mower – Ramiro Estrada
  5. Discussion and Possible Action Regarding Purchasing Portable 2 Way Radios – Ramiro Estrada
  6. Approval of Cummins Crosspoint Generator Maintenance Quote – Louis Jordan
  7. Approval of Corpro Cathodic Protection Quote – Louis Jordan
  8. Discussion and Possible Action Regarding Employee Compensation – Shawn Conlin
  • Water / Street Assistant
  • Assistant to the Village Clerk

22.Executive Session – Mayor Neece

(a)  Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee.

(b)Pending Litigation

(c) Real Estate

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll Call was answered by Tatum Plain, Dana Shuster, Marcia Maynard, Joann Lower and Shawn Conlin.  Michael Reschke was absent.  Employees present were Chief Maki, Ramiro Estrada, Louis Jordan, Mischelle Davis, Officer Wood and Attorney for the Village, Ed Flynn was also present.  Others attending included Village Engineer, Steve Bainbridge, Steve Hooper, Brandon Rarick, Scott & Cathy Carter, Marlo Jackson, Donna White and sons Aiden and Matthew and Ken & Linda Long.

Maynard made the motion to approve the Consent Agenda with additions and corrections, including the May Regular Meeting Minutes, Bills to be Paid in June and Treasurer’s Report, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

In New Business, Village Engineer Steve Bainbridge presented Burdick Plumbing and Heating Change Order #7 increasing the contract price $18,243.56 for stabilization of lime required due to the poor subbase exposed after the old asphalt was removed.  In addition, there was a water sample tap installed in the lab area, electrical work done for proper operation of equipment and an LMI feed pump installed for the phosphate feed system. After discussion, Lower made the motion to approve Burdick Plumbing and Heating Change Order #7 increasing the contract price $18,243.56, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

Bainbridge presented Burdick Plumbing & Heating Pay Estimate #17 in the amount of $269,389.27.  Bainbridge stated that the new Water Treatment Plant is nearing completion.  After discussion Lower made the motion to approve Burdick Plumbing & Heating Pay Estimate #17, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

Bainbridge stated that the IEPA Financial Assistance Repayment Schedule has been received by the Mayor.  The Mayor is instructed to sign the Repayment Schedule and return it the IEPA no later than July 20, 2018.  However, Bainbridge informed Council that the project may still incur more costs.  Bainbridge plans to contact the IEPA for advice on how to proceed.  After discussion Conlin made the motion to authorize and direct the Mayor to execute the IEPA Repayment Schedule subject to the Village Engineer’s discussion with IEPA, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

Attorney Flynn presented 808 Properties Annexation Ordinance #2018-28 which annexes property located adjacent to and East of Casey’s.  After review and discussion Maynard made the motion to approve Annexation Ordinance #2018-28, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

Attorney Flynn presented the Duncan Annexation Agreement which proposes to annex property located North of East Main Street and East of the Highway 51 By-Pass. After review and discussion Shuster made the motion to approve the Duncan Annexation Agreement, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

Trustee Lower presented the A.C.T.S. Information Technology Service Agreement.  Owner Brandon Rarick agrees to perform or have employees perform IT Services at a rate of $60.00 per hour. Invoices are payable in full within thirty days of receipt.  After review and discussion Lower made the motion to approve the A.C.T.S. IT Services Agreement, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin. No.  None.

Rarick was also asked to submit a quote for security camera systems for the Police Department and Village Hall Offices.  Rarick quoted $2,315.00 for the Police Department which includes the main camera system, 4 cameras, 5 CO and smoke detectors and wiring and labor to install.  After discussion, Conlin made the motion to approve the A.C.T.S. security camera quote for $2,315.00, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

Rarick quoted $1,320.00 for the Village Hall Offices security camera system which includes 3 cameras, 4 CO and smoke detectors and wiring and labor to install.  After discussion, Conlin made the motion to approve the A.C.T.S. security system quote for $1,320.00, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

Chief Maki presented a quote from Pyramid Marble & Granite for a memorial headstone in memory of Benjamin A. Martin who was killed in the line of duty on February 1, 1902 while working for the Moweaqua Police Department.  The price for a 2-foot headstone and installation is $1,467.00.  Maki stated that the headstone will be placed in the Oasis Park.  After discussion Lower made the motion to approve purchasing a granite memorial headstone from Pyramid Marble and Granite for $1,467.00, Conlin seconded.  The stone will be paid for from the Community Development Fund.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin. No:  None.

Mayor Neece presented Prevailing Wage Ordinance #2018-29.  After review Maynard made the motion to approve Prevailing Wage Ordinance #2018-29, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

Street and Alley Superintendent Ramiro Estrada presented three quotes for lawn mowers.  After discussion Maynard made the motion to accept the $11,300.00 quote from Sloan Implement for a John Deere Z970R ZTrak Mower.  Half will be paid for from Water and Sewer account and half from Street and Alley account, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

Water and Sewer Superintendent Louis Jordan presented the annual agreement from Cummins Crosspoint for generator maintenance.  Cost for the annual maintenance agreement is $3,078.75.  Proper maintenance of the generators improves the system reliability.  In addition, Cummins Crosspoint planned maintenance customers receive preferred service for unscheduled emergency repairs.  Shuster made the motion to approve the Cummins Crosspoint Annual Generator Maintenance Agreement in the amount of $3,078.75, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

Jordan presented the annual service agreement for cathodic protection from Corrpro.  The terms of the agreement provide for the inspection and evaluation of cathodic protection corrosion control equipment.  Cost for the inspection and evaluation is $665.00.  Maynard made the motion to approve the Corrpro Annual Service Agreement in the amount of $665.00, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

Personnel Committee Chairman Shawn Conlin stated that a formal motion is needed to promote Zeb Addison into a permanent part time position.  This position will entitle Addison to be enrolled in the IMRF Retirement Fund.  Conlin also recommended that Addison receive a pay increase of 2%.  After discussion, Shuster made the motion to promote Zeb Addison to a permanent part time position, enroll in IMRF Retirement Fund as of June 1, 2018 and increase his pay 2% made retroactive to the first full pay in May 2018, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

Conlin also recommended that the Assistant to the Village Clerk receive a 2% performance increase.  After discussion Shuster made the motion to approve a 2% pay increase for Amy Malone in addition to the annual increase received April 24, 2018, made retroactive to the first full pay in May, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None

Mayor Neece requested a motion to adjourn if there was no further business to come before Council.  Shuster made the motion to adjourn, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower and Conlin.  No:  None.

Minutes approved 7/10/18