June 8, 2010 — Regular Meeting

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REGULAR MEETING

June 8, 2010

Moweaqua Village Hall

6:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of May Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in June

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Community Development Loan/Falk – Ed Heck
  2. MFT Bids – Steve Bainbridge
  3. Veterans Memorial Donation – Veterans Memorial Committee
  4. Zoning Variance/Morrell – Boomer Neece
  5. Zoning Variance/Morrison – Boomer Neece
  6. Zoning Variance/Slemp – Boomer Neece
  7. Zoning Code/234 E. Cherry – Boomer Neece
  8. Ameren CIPS Easement – Mike Antoline
  9. “No Parking” Ordinance – Mike Antoline
  10. Prevailing Wage Ordinance – Mike Antoline
  11. Community Development Loan/Morrell – Mike Reschke
  12. U.S. 51 Patrol – Chief Maynard
  13. South Main Tile Repair – Ramiro Estrada
  14. EPA Engineer Evaluation – Louis Jordan

OLD BUSINESS

  1. Ratify Approval of May Treasurer’s Report – Mike Reschke
  2. Reimburse General Fund from Telephone Account – Mike Reschke
  3. Transfer Village Hall CD to General Fund – Jim Mahone
  4. Ford Explorer to Auction – Jim Mahone

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Howard Wise, Larry Burgener, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Lola Allen, Louis Jordan, Officer Wade, Chief Maynard, Ramiro Estrada, Boomer Neece and Attorney for the Village, Mike Antoline, was also present. Others present included Steve Bainbridge, Ed Heck, Steve Hooper, Dave Boyd, Larry Morrell, Will Morrell, Michelle Morrell, Jackie and Tracy Phillips, Paul Bollhorst, Don Smith, Jason Smith, Janie Wise, Evelyn Lowe, Robert Miller and Barbara Jostes.

Ruot made the motion to approve the minutes of the May Regular Meeting, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the May Treasurer’s Report, Reschke seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the Bills to be Paid in June, Maynard seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

In Mayor Tolly’s report he stated that progress is being made at properties where owners were asked to clean up however there are a few who need to be contacted a second time. Mayor Tolly reported that a representative from the Mason’s Lodge has requested a donation for the 4th of July “Kids in the Park” celebration. Mayor Tolly brought his report to an end after thanking the Street and Alley Department, Water and Sewer Department and Police Department for their work during the POW WOW celebration.

Howard Wise reported for the Personnel Committee that Craig Robertson had delivered his resignation to him personally, to be presented to Council at the Regular Meeting.

Steve Ruot reported for the Police Committee that the Ford Explorer has been sold at auction and brought $6,000.00. Fees for having the vehicle sold at auction have not been paid so the total profit may not be a full $6,000.00.

In Attorney Antoline’s report he confirmed that everyone had received a copy of the letters that he sent to the Worthy’s explaining the denial of their Special Use application and to the Voudrie’s and Phillips in regard to the parking situation. Council had all received the letters. Attorney Antoline presented a draft of a letter that will be sent to Mr. Cantrell regarding his carport and requested approval of the conditions set forth in the letter. Council was in favor of all conditions.

In Public Participation, Moweaqua resident, Dave Boyd was present with concerns about the condition of several properties. Boyd claims that not only are some of these properties an eyesore to the community but also a safety hazard. Mr. Boyd requested that the Village Board contact these property owners and remain in contact with them until adequate measures have been taken to improve their properties. Boyd suggests referring to our Ordinances and expecting residents to meet the conditions set forth by them.

Beginning New Business, Mayor Tolly called on Chairman of the Moweaqua Community Development Committee, Ed Heck, to present a Revolving Loan Fund application from Stoney Falk. The amount requested by Falk is $8,000.00 and will be paid in monthly installments over a period of seven years. The loan was approved by the Moweaqua Community Development Committee. The money will be used for expenses to remodel and start a pool hall in the building located at 117 N. Main. Ruot made the motion to approve an $8,000.00 loan from the revolving loan fund to Stoney Falk who will use it to remodel and start a new pool hall, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Finance Committee Chairman Mike Reschke requested approval for Ayars Bank to write off a bad debt in the amount of $1,950.00. There has been no activity on the Revolving Loan Fund account since 2007. Details of the loan are on file with the Clerk. Reschke made the motion to approve Ayars Bank writing off $1,950.00 Revolving Loan bad debt, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Mayor Tolly called on Steve Bainbridge who was in attendance to discuss MFT bids. Bainbridge explained that three seal coating bids had been received and Earl Walker Company was the low bidder at $32,199.00. After discussion Mahone made the motion to approve the MFT bid for seal coating from Earl Walker Company, Burgener seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Next in New Business Barbara Jostes was in attendance to request an additional donation for the Veterans Memorial. The first donation of $1,500.00 was given out of the 2009-2010 budget and the Veterans Memorial Committee was told at that time that there would possibly be more available with the 2010-2011 budget. Wise made the motion to approve a donation of $1,500.00 to the Veteran’s Memorial Fund, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Mayor Tolly then called on Zoning Administrator Boomer Neece to present zoning applications. Neece presented a Variance application from Larry Morrell. Morrell has requested permission to construct a steel building 1 foot from the East property line rather than 7.5 feet. The property is located at 101 E. Maple Street. Neece explained that the neighboring property owner had not been properly notified because Village Officials were not aware that the resident was not the owner. The residents son owns the property. The son was in attendance to dispute the Variance but Mr. Morrell chose to withdraw his application. Mr. Morrell stated that he would apply for a building permit in the fall after his garden was out. Morrell stated that he would construct the building within the standard limits.

Neece presented a Variance application from John Morrison who requested permission to extend his driveway 39 feet South and 1 foot from the East property line. An existing portion of his driveway is already situated 1 foot from the East property line. Neece reported that the neighbors had no objections and the Zoning Board voted in favor of granting the Variance. Mahone made the motion to grant a Variance to Morrison allowing him to extend his driveway 1 foot from the East property line, Burgener seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Neece presented a Special Use application from Jenny Slemp requesting approval to create a daycare and preschool at 300 N. Putnam. Neece explained that the neighbors had no objections and the Zoning Board voted in favor of granting the Special Use. Mahone stated the old church is a good spot for this type of business and that in order to be a licensed facility Slemp would be subject to inspections by DCFS. Mayor Tolly suggested that school zone signs be considered for the intersection at Putnam and Locust.

After discussion Mahone made the motion to approve the Special Use permit for Jenny Slemp to create a daycare and preschool at 300 N. Putnam, Ruot seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Neece reported that a person contacted him concerning a lot on Cherry Street where he was interested in moving in a mobile home. There had been a mobile home on the lot some time ago but has since been demolished. Neece explained that the Ordinance book does not state clearly whether or not a mobile home is allowed in an SR-2 zone. Attorney Antoline stated that he recalls Council passing an Ordinance that prohibited mobile homes unless they are in a mobile home park. Attorney Antoline recommended holding off on any decision regarding this issue until he has had a chance to research the Mobile Housing Code.

Attorney Antoline presented Prevailing Wage Ordinance #06/08/2010-1. Ruot made the motion to approve Prevailing Wage Ordinance #06/08/2010-1, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone, and Reschke. No: None.

Attorney Antoline presented “No Parking” Ordinance #06/08/2010-2 establishing no parking zones on portions of Lake Street and the first alley West of South Main Street as discussed at the May Regular Meeting. Mahone made the motion to approve Ordinance #06/08/2010-2, Reschke seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Electrical Easement Ordinance #06-08-2010-3. The easement is located within the Veterans Memorial Park and is necessary for the installation of underground electrical line for lighting the memorial. Mahone made the motion to approve Ordinance #06-08-2010-3, Ruot seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Street and Alley Superintendent Ramiro Estrada reported that the tile which lies on the West side of South Main Street needs to be repaired for proper drainage in the area. Several sections of the tile from Hall’s Jewelry Store South two blocks will be replaced. Tree roots are damaging the tile and several trees will have to be removed to prevent the roots from continuing to be a problem. This tile effects property as far as the Post Office and all of Plum Street. Estrada is confident that drainage will improve on Plum Street when this work is completed. Ruot Contractors price for the tile repair is $8,922.50. Reschke made the motion to accept the quote of $8,922.50 from Ruot Construction for tile repair on South Main Street, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Mahone and Reschke. Abstain: Ruot. No: None.

The Clerk requested a motion to ratify last month’s approval of the April Treasurer’s Report. Reschke made the motion to approve the April Treasurer’s Report, Ruot seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

The Clerk requested a motion to ratify last month’s approval to reimburse General Fund $11,642.02 from the Telephone Tax account. Reschke made the motion to reimburse the General Fund $11,642.02 from the Telephone Tax account, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

The Clerk requested a motion to ratify last month’s approval to transfer Village Hall CD funds of approximately $55,000.00 to General Fund for payroll and bills, to be reimbursed when State payments are received. Mahone made the motion to transfer Village Hall CD funds of approximately $55,000.00 to General Fund for payroll and bill, to be reimbursed when State payments have been received, Ruot seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

The Clerk requested a motion to ratify last month’s approval to sell the Police Department Ford Explorer at auction. Mahone made the motion to approve selling the Police Department Ford Explorer at auction, Ruot seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Chief Maynard stated that he thinks it is necessary to do random patrolling on the Route 51 Bypass since Moweaqua has now annexed property East of it. Illinois State Police Command is in favor of our Department making a presence on the Bypass and recommended that Chief Maynard contact the District 10 States Attorney and Sheriff to get their input. Maynard reports meeting with Sheriff Miller who also welcomed the assistance of our Police Department. Maynard spoke to the States Attorney who was in favor. After discussion Mahone made the motion to approve full time police officers patrolling the U.S. Highway 51 bypass for 6 months at which time Council will reassess the necessity and effectiveness of the patrol, Ruot seconded. Council voting Yes: Wise, Burgener, Ruot, Mahone and Reschke. Abstain: Maynard No: None.

Mayor Tolly asked if there was any further business to come before Council and if not requested motion to enter Executive Session. Ruot made the motion to enter Executive Session to discuss personnel, disciplinary action and compensation, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to end Executive Session, Ruot seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Ruot made the motion to accept the resignation from Craig Robertson, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to eliminate the monthly retainer fee for Attorney Antoline and pay as billed, Reschke seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Reschke made the motion to adjourn, Burgener seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.