June 8,2021–Regular Meeting

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REGULAR MEETING

June 8, 2021

The Regular Meeting of the Moweaqua Village Council was called to order by Trustee Conlin leading in the Pledge to the Flag. Roll Call was answered by Kenny Long, Mark Traughber, Shawn Conlin, Mike Snyder, Josh Whitney and Sean Hayes. Employees present were Chief McReynolds. Sandi Callison, Beth Hawn, Boomer Neece, Brad Sams, Scott Myers, Adam Jones, Mischelle Davis and Attorney for the Village Scott Garwood was also present. Others present included Dave Boyd, Ellen Gibson, Amanda Westbrook, Chris Westbrook, Marcia Maynard, Jennifer Neece, Linda Long, Mike Conlin, Katie Conlin, Tyler McLain, Trent Conlin, Tyler Conlin, Harry Book, Martha Henderson, Tyler Walker, Collin Smith and Dale B. Smith.

After Roll Call Attorney Garwood recommended that Council appoint a member of the Board of Trustees as Temporary Chairperson to begin the meeting. Whitney made the motion to appoint Shawn Conlin as Temporary Chairperson, Hayes seconded. Council voting Yes: Long, Traughber, Snyder, Whitney and Hayes.  Abstain: Conlin.  No: None.

Traughber made the motion to approve the Consent Agenda with additions and corrections including May Regular Meeting Minutes, May Special Meeting Minutes, Bills to be Paid in June and Treasurer’s Report, Long seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Next in New Business Attorney Garwood advised Council to appoint a member of the Board as Acting President to serve until the next Consolidated Election. Whitney made the motion to appoint Shawn Conlin as Acting President, Long seconded. Council voting Yes: Long, Traughber, Snyder, Whitney and Hayes.  Abstain: Conlin.  No: None.

Mayor Conlin presented TIF Resolution and Agreement #2021-Rl Authorizing an Agreement with Moweaqua Public Library District Utilizing Tax Increment Financing Revenues. If approved, $12,517.00 in TIF funds will be used for improving lighting and energy efficiency and also for installation of an exterior electric sign. Whitney made the motion to approve TIF Resolution #2021-R1 for Moweaqua Public Library, Long seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Mayor Conlin presented TIF Resolution and Agreement #2021-R2 Authorizing an Agreement with Moweaqua Packing Plant Utilizing Tax Increment Financing Revenues. If approved,$10,000.00 in TIF funds will be used for commercial facility improvement and expansion. Traughber made the motion to approve TIF Resolution #2021-R2 for Moweaqua Packing Plant, Long seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.

Mayor Conlin presented TIF Resolution and Agreement #2021-R3 Authorizing an Agreement with TAAB Enterprises, LLC dba The Salty Farmer Utilizing Tax Increment Financing Revenues. If approved, $6,500.00 will be used for construction of a new exterior patio. Snyder made the motion to approve TIF Resolution #2021-R3 for TAAB Enterprises, Hayes seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes. No:  None.

Mayor Conlin presented the Amended Facade Grant Application for Moweaqua Paint & Body. Owner Rusty Donoho has requested approval to include parking lot improvements. After discussion Whitney made the motion to approve the amended Facade Grant Application for Rusty Donoho, Hayes seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Attorney Garwood presented Variance Ordinance #2021-09 granting owners of 227 South Hanover approval to construct and maintain a six (6) foot tall vinyl privacy fence rather than four (4) foot tall fence and such fence may be located five (5) feet from the West property line rather than twenty-five (25) feet. After discussion Snyder made the motion to approve Variance Ordinance #2021-09, Long seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Village Engineer Matt Foster presented 2021 MFT Blade Mix Quotes. Foster explained that there were no bids received for blade mix work on Ponting Street at the formal letting. However, quotes were requested from two contractors that are available to do the work. Foster stated that the issue had been discussed with IDOT who stated that they will allow the Village to award the work off of the quote process.  Prices were received from Dunn Company and Louis Marsch, Inc. The lowest price for the blade mixing was $28,060.00 submitted by Louis Marsch. Whitney made the motion to approve the MFT Blade Mix Price of $28,060.00 from Louis Marsch, Traughber seconded. Council voting Yes:  Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Village Engineer Mark Bingham presented a Resolution Authorizing a Representative to sign IEPA Loan Documents. Bingham explained that since Shawn Conlin has been appointed Mayor she should now be authorized to sign loan documents. Whitney made the motion to approve the Resolution to Sign Loan Documents, Long seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Bingham presented Disbursement Request #2 for Loan Ll 7-5609 in the amount of $118,514.17 for pay requests to Petersburg Plumbing & Excavating and Hanfland Painting Contractors. Traughber made the motion to approve IEPA Loan Disbursement Request #2 for Loan L17-5609 for pay requests to Petersburg Plumbing & Excavating and Hanfland Painting Contractors, Long seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Bingham presented Disbursement Request #1 for Loan Ll 7-6013 in the amount of $17,644.89 for pay requests of lead items to Petersburg Plumbing & Excavating. Snyder made the motion to approve IEPA Loan Disbursement Request #1 for Loan L17-6013 for pay requests to Petersburg Plumbing, Conlin seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Bingham presented Chastain & Associates Third Amendment to Agreement for Engineering Planning, Design and Construction Services to include design and construction services for a geodesic roof to be installed at the Ground Storage Water Tank. Conlin made the motion to approve Third Amendment to Agreement for Engineering, Planning, Design and Construction Services to include installation of geodesic roof at the Ground Storage Water Tank, Whitney seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes. No: None.

Bingham presented the graphics that are planned to be painted on the water tower for Council review. After discussion Traughber made the motion to approve the graphics for the water tower, Conlin seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Mayor Conlin presented the 2021-2022 Fiscal Year Budget. After discussion Snyder made the motion to approve the 2021-2022 Fiscal Year Budget. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Attorney Garwood presented Ordinance #2021-10 Amending Chapter 36 (Finances and Taxation). The Ordinance allows for all revenues received from the Illinois Video Gaming Act and Cannabis Regulation and Tax Act to be used for new sidewalks, maintaining street signs, mowing, planting new trees, maintaining tile drainage, maintaining Village alleys and toward equipment purchases. Whitney made the motion to approve Ordinance #2021-10 Amending Chapter 36 of the Village Code, Conlin seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Mayor Conlin stated that Representatives of Colonial Life Insurance Company have requested approval to meet one on one with Village Employees to offer supplemental insurance coverage at no cost to the Village. The Village will only be responsible for deducting from the employees’ wages if they choose a plan. Traughber made the motion to approve Representatives of Colonial Life Insurance Company meeting one on one with full-time Village employees to offer supplemental insurance coverage at no cost to the Village, Long seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Water & Sewer Superintendent Boomer Neece presented a quote from Ruot Contractors in the amount of$22,253.46 for a drainage tile project. New drainage tile will be installed along South East Street on property owned by Sparlings. This project can be paid for from TIF funds. Whitney made the motion to approve the quote of $22,253.46 from Ruot Contractors for tile work to be paid from TIF funds, Long seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Street & Alley Superintendent Brad Sams presented a quote of$30,267.00 from Bob Ridings Ford in Taylorville for a new Water & Sewer pick-up truck. This truck is a 2021, F350, regular cab, long bed. Whitney made the motion to approve the quote of $30,267.00 from Bob Ridings Taylorville for a 2021, F350 Water Truck, Traughber seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Sams also presented a quote of$33,617.00 from Bob Ridings Ford in Taylorville for a new Street & Alley pick-up truck. This truck is a 2021, F350, crew cab, short bed. Conlin made the motion to approve the quote of $33,617.00 from Bob Ridings Taylorville for a 2021, F350 Street & Alley Truck, Long seconded.  Council voting Yes:  Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Mayor Conlin requested a motion to enter Executive Session if there was no further New Business. Whitney made the motion to Enter Executive Session Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee, Pending Litigation and/or Real Estate, Long seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Long made the motion to end Executive Session, Traughber seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None.

Conlin made the motion to approve compensating Scott Myers an additional $4.00 per hour for the period of May 12, 2021 to June 21, 2021 while he performed the duties of Water Superintendent, Whitney seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.  No: None. Long made the motion to adjourn, Conlin seconded. Council voting Yes: Long, Traughber, Conlin, Snyder, Whitney and Hayes.   No: None