June 9, 2015 — Regular Meeting

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REGULAR MEETING

June 9, 2015

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of May Regular Meeting Minutes

Approval of May 19th Special Meeting Minutes

Approval of May 28th Special Meeting Minutes

Approval of Bills to be Paid in June

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval to Use TIF Funds for Legacy Grain Improvements – Mayor Ruot
  2. Approval to Appoint Sean Adamson to Zoning & Planning – Mayor Ruot
  3. Approval of Amended Committees – Mayor Ruot
  4. Approval to Appropriate Village Hall CD Funds – Mayor Ruot
  5. Discussion Regarding Condition of 502 S. Plum – Mayor Ruot
  6. 2015-2016 Budget Review – Kaylee Boehm
  7. Prevailing Wage Ordinance #2015-4 – Kaylee Boehm
  8. Approval of Enbridge Dewatering Letter – Kaylee Boehm
  9. Approval to Purchase Backhoe – Boomer Neece
  10. Approval to Purchase Utility Tractors/Mowers – Boomer Neece
  11. Approval to Obtain Sidewalk Bids – Boomer Neece
  12. Approval of Maintenance on Water Tester at Water Plant – Louis Jordan
  13. Approval of Donation to Kids in the Park July 4th Celebration – Mischelle Davis
  14. Approval to Purchase Yearbook Ad – Mischelle Davis

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present were Louis Jordan, Ramiro Estrada, Ed Hanley, Officer Chad Lamb and Kaylee Boehm attended in Attorney Nohrens absence. Others present included Dave Boyd, Kristy Gorden and Jim Giles.

Neece made the motion to approve the minutes of the May Regular Meeting with corrections, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Lower made the motion to approve the minutes of the May 19th Special Meeting, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Maynard made the motion to approve the minutes of the May 28th Special Meeting, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Bills to be Paid in June with additions and corrections, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Maynard made the motion to approve the Treasurer’s Report, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Buildings & Grounds Committee Chairman Joann Lower presented a proposal for repairing the brick on the back of the Village Hall building interior and exterior. Lower stated that she would have gotten a couple more quotes but was unsure who to call. Street and Alley Superintendent Ramiro Estrada stated that he would provide her with names and numbers of people who do masonry work. Lower stated that she would bring the quotes to the July Regular Meeting.

In Attorney Nohrens absence, Kaylee Boehm reported regarding the trading in of equipment. Boehm stated that if the equipment trade-in causes the total purchase amount to be under $20,000.00 it is not necessary to let for bid as long as there is a 2/3 majority vote in favor.

Boehm also reported regarding property located at 400 E. Elm. Since the last Regular Meeting the property has converted from Chapter 13 bankruptcy to Chapter 7 which reaffirms the property back to the owner. The Village is now free to issue an ordinance violation notice. If the work is not done the Village can do it and charge the owner. If the owner does not pay the bill the Village can file a lien and foreclose on the lien.

Kristy Gorden and Jim Giles attended the Regular Meeting to discuss what can be done about the property adjacent to theirs. Gorden stated that the house is in a serious state of disrepair. After discussion Neece agreed to call the Shelby County Health Department and the Shelby County Building Inspector to find out what the options are for getting the property cleaned up. Neece will report at the next Regular Meeting.

In New Business Mayor Ruot reported that he contacted Village TIF Consultant Keith Moran regarding the Legacy Grain Improvements. Mayor Ruot informed Council that Moran suggested that the Village could give a lump sum of TIF funds to Legacy Grain for the project. Moran explained that since there will be no building built it will take a very long time for Legacy Grain to recoup any funds used for the improvements because the property tax will not increase significantly. After discussion Conlin made the motion to make payment of $35,000.00 to Legacy Grain for improvements to the railroad crossing located on West Wall Street, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested approval to appoint Sean Adamson to the Zoning and Planning Commission. Adamson will replace Boomer Neece who was elected to a Trustee position and will serve a five year term from 2015-2020. Neece made the motion to approve the appointment of Sean Adamson to the Zoning and Planning Commission for a five year term, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot presented the amended Committee appointments for approval. Reschke made the motion to approve the 2015-2016 Committee appointments, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Maynard reported that the existing Village Hall CD will be maturing this month in the amount of $27,880.90 plus interest. Maynard requested suggestions regarding the funds. Maynard explained that the CD can be added to, changed to a different fund name, etc. According to Treasurer, Sandi Callison, the original Village Hall CD matured in 2010 with a balance of $55,761.77. At that time the General Fund borrowed that amount and did not purchase a new CD until 2012. The CD purchased in 2012 was for $27,880.90 and has continued to be renewed in that amount which is approximately half of the original CD. After discussion, Reschke made the motion to combine the remaining 2010 Village Hall CD balance of $27,880.87 plus $50,000.00 from the General Fund with the existing $27,880.90 and interest into a new Village Hall CD, Neece seconded. The approximate amount of the new CD will be $105,760.00. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Kaylee Boehm presented the Annual Prevailing Wage Ordinance 2015-4 for approval. Maynard made the motion to approve Annual Prevailing Wage Ordinance 2015-4, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Boehm presented a draft of the Appropriation Ordinance for Council review and passage at the July Regular Meeting.

Boehm presented a letter from Enbridge Pipelines requesting approval to remove ground water and/or storm water collection during construction of the pipeline. Enbridge agrees to regulate and monitor all pumps to prevent overwhelming the roadside ditch or causing flooding issues. Neece made the motion to approve having Mayor Ruot sign the Enbridge Dewatering letter, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Street and Alley Committee Chairman Boomer Neece presented three quotes each for a new backhoe, utility tractor and zero turn mower. After Council consideration of the quotes presented Lower made the motion to approve purchasing a 2015 John Deere Backhoe 310LXT for $39,000.00 plus trade in of 2009 John Deere 310J valued at $58,000.00, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None. Cost of the backhoe will be split between the Street Department and Water Department.

After consideration of quotes for a utility tractor and zero turn mower, Conlin made the motion to purchase a Kabota L3240 Utility Tractor from Hogan Grain for $9,500.00 plus trade in and a John Deere Z970R Zero Turn Mower from Sloan Implement for $4,300.00 plus trade in, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None. Cost of the tractor and mower will be split between the Street Department and Water Department.

Neece stated that there are many problem areas of sidewalk that need attention and Street and Alley Superintendent Ramiro Estrada has requested approval to obtain bids for sidewalk replacement. Neece made the motion to approve Street and Alley Superintendent Ramiro Estrada obtain sidewalk bids, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None. Bids will be presented for approval at the July Regular Meeting.

Water and Sewer Superintendent Louis Jordan presented a quote from Hach Company for a part to repair the water tester touch screen at the Water Plant. Neece made the motion to approve the quote of $1,035.60 plus shipping for the part to repair the water tester, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Clerk Mischelle Davis presented a request from the Mason’s Club for donations to the Kids in the Park 4th of July celebration. Reschke made the motion to approve donating $100.00 from the Water and Sewer Fund, $50.00 from the General Fund Community Relations and $50.00 from the Drug/Alcohol account for a total donation of $200.00, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Davis presented a request from the Central A & M Yearbook Committee for a donation. Lower made the motion to approve donating $200.00 to the Central A & M Yearbook for a full page ad, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Henry made the motion to adjourn, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.