March 12, 2013 — Regular Meeting

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REGULAR MEETING

March 12, 2013

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of February Regular Meeting Minutes

Approval of Bills to be Paid

Approval of Treasurer’s Report

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Trustee Appointment – Mayor Tolly
  2. Approval to do Well Work on Wells 18 and 19 – Louis Jordan
  3. Approval to Purchase New Water Meters – Louis Jordan
  4. Approval to Attend Active Shooter Training – Chief Maynard
  5. Approval to Purchase Radios – Chief Maynard
  6. Approval to Transfer $25,121.23 Matured Police Vehicle CD Funds from General Fund and $8,500.00 Additional Funds from Account 01.21.841 for Police Vehicle CD – Chief Maynard
  7. D & S Farm Proposal – Mischelle Davis

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener and Steve Ruot. Little arrived shortly after roll call. Employees present were Ramiro Estrada, Lola Allen, Kim Adamson, Ed Hanley, Louis Jordan, Chief Maynard, Officer Lamb and Attorney for the Village, Mike Antoline was also present. Others attending included Bob and Loni Curry, Zach Hite, Steve Hooper, Gary Fore, Boomer Neece and Mike Reschke.

Maynard made the motion to approve the February Regular Meeting Minutes with corrections, Henry seconded. Council voting Yes: Maynard, Henry, Burgener and Ruot. No: None.

Ruot made the motion to approve the Bills to be Paid in March with additions, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener and Ruot. No: None.

Maynard made the motion to approve the Treasurer’s Report, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener and Ruot. No: None.

Maynard reported for the Finance Committee that the 2013-2014 fiscal year budget is almost completed and will be ready for approval at the Year End Annual Meeting.

Ruot reported that he has been in contact with a couple of Village residents that need to clean up their properties. Ruot stated that progress has been made.

Street and Alley Superintendent Ramiro Estrada reported that Pam Rodman is interested in having a handicap railing or sloped concrete ramp built in front of her shop on North Main. Rodman wanted to know how to proceed since it would be part of the Village sidewalk. Ruot suggested having Rodman fill out a building permit to show exactly what she wants. Ruot stated that the fee could be waived since the ramp would be part of the city sidewalk.

Community Development Director Kim Adamson reported that Ben Garcia had applied for a Special Use Permit for a home based business but was denied. The Zoning and Planning Commission found that a welding business may be too dangerous in a residential neighborhood. Garcia has since moved his welding business into a downtown building that recently came available. Adamson reported completing the Illinois Department of Commerce and Economic Opportunity report. Adamson explained that the report gives business owners a look at our community profile and may draw new businesses to Moweaqua. Adamson also reported that Tony Reed of the Herald and Review is willing to do an article regarding the 20th anniversary of the golf course. Adamson inquired if there might be funds available for an anniversary event that could be promoted. Council was in agreement that they would consider that for the next regular meeting.

Mayor Tolly requested Council approval to appoint Zach Hite as Trustee for the vacancy left by Bill McDaniel. Hite would serve a two-year un-expired term. Henry made the motion to approve the appointment of Zach Hite as Trustee for a two-year un-expired term, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot and Little. No: None. Mayor Tolly called on Zach Hite to come forward and be sworn in.

Mayor Tolly called on Water and Sewer Superintendent Louis Jordan to discuss work to be done on wells 18 and 19. Jordan reported that a Water and Sewer Committee meeting was held to discuss well maintenance. Jordan stated that he has obtained three quotes for well rehabilitation and pump inspection. Jordan explained that Peerless Midwest was the lowest quote at $6,800.00 per well. Maynard made the motion to approve contracting Peerless Midwest, Inc. to do well rehabilitation and pump inspection on wells 18 and 19 for a total cost of $13,600.00 from account 51.42.835, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Jordan explained that each year he budgets funds for replacing meters and parts. Jordan requested approval to purchase 100 new meter tops before fiscal year end since there are still funds to do so. Burgener made the motion to approve the purchase of 100 meter tops from Midwest Meter at approximately $135.00 per meter, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Chief Maynard informed Council that the Village of Moweaqua Police Department would be hosting an active shooter training at the high school on Thursday, March 28th. Maynard stated that he would be purchasing refreshments for the participants.

Chief Maynard stated that the current radio system that our department utilizes is narrow band. Shelby County has recently received a grant, which will allow them to go from narrow band to digital communications. Maynard requests approval to purchase two new radios from Global Tech in the amount of $3,321.58. Attorney Antoline stated that Shelby County is the leading police agency and the Village should follow suit. After discussion Burgener made the motion to approve the purchase of two radios from Global Tech for $3,321.58. $1,189.86 to be paid from account 01.21.831, $470.93 to be paid from 01.21.990 and $1,660.79 to be paid from the Drug and Alcohol account, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.

Maynard requested approval to have $25,121.23 matured Police Vehicle CD funds transferred from the General Fund and $8,500.00 additional funds from the 2012-2013 Police Department Vehicle budget put into a new Police Vehicle CD. Ruot made the motion to approve transferring $25,121.23 matured Police Vehicle CD funds from the General Fund and $8,500.00 additional funds from the 2012-2013 Police Department Vehicle budget for a new Police Vehicle CD, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite.

Mayor Tolly announced that the April Regular Meeting will be rescheduled for Monday April 8, 2013 at 6:30. Also, the Year End Annual Meeting will be held on April 30, 2013 at 6:30 Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Burgener made the motion to adjourn, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and Hite. No: None.