March 13, 2012 — Regular Meeting

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REGULAR MEETING

March 13, 2012

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of February Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in March

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Brissenden Consultant Services – James Brissenden
  2. Farmers Market – Ed Broaddus
  3. Façade Grant Program – Kim Adamson
  4. Comp. Time Rules – Steve Ruot
  5. Comp. Time Pay – Steve Ruot
  6. Vacation Time – Dave Little
  7. D & S Farm Quote – Mischelle Davis
  8. Building Painting – Don Henry
  9. Reschedule Regular Zoning Meetings – Boomer Neece
  10. Purchase of Gas Detector – Louis Jordan
  11. Purchase New Meters – Louis Jordan
  12. Williams Addition Tile Work – Louis Jordan
  13. Rent Pavement Grinder – Ramiro Estrada
  14. Mosquito Permit – Ramiro Estrada

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Steve Ruot, Dave Little and Bill McDaniel. Employees present were Louis Jordan, Kim Adamson, Ramiro Estrada, Boomer Neece, Lola Allen, Chief Maynard, Officer Wade, and Attorney for the Village, Mike Antoline was also present. Others present included Bob and Loni Curry, Mike Reschke, Ed Broaddus, Josh Tulak and Evelyn Lowe.

McDaniel made the motion to approve the minutes of the February Regular Meeting, Maynard seconded. Council voting Yes: Maynard, Burgener, Ruot, Little and McDaniel. Abstain: Henry. No: None.

Maynard made the motion to approve the Treasurer’s Report, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Burgener made the motion to approve the Bills to be Paid in March with additions and corrections, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

In Committee Reports Burgener reported for the Police Committee that the ILEAS Southern Illinois Response Team has requested donations from its participants. It is the SRT’s goal to provide the Region with mutual aid coverage and it is a constant struggle to maintain non-supplied and reimbursed consumable items for operation and training needs. After discussion Burgener made the motion to donate $1,000.00 to the ILEAS Southern Illinois Response Team from the Police Department Drug and Alcohol Account, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Burgener also requested approval for Officer Wade to attend a two-day training session at the Collinsville Police Department on May 14th and 15th. This training is a continuation of the interdiction training that Officers Wade and Lamb previously attended. Cost of the training is $250.00. Wade stated that he may be able to stay with relatives during the training so there will not be the cost for accommodations. Burgener made the motion to approve Officer Wade attending a two-day training session in Collinsville on May 14th and 15th. Cost of the training is $250.00, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Community Development Director Kim Adamson reported on the status of the Heritage Woods Subdivision. A Zoning Meeting is scheduled for April 3rd to decide variance requests submitted by Robert Curry of 808 Properties in regard to the Heritage Woods Subdivision.

Adamson is continuing to research grant possibilities for the Village. Adamson requested that Council review the information provided, pertaining to the Façade Grant Program and be ready to vote at the next Regular Meeting whether she should pursue it.

Adamson stated that the TIF Audit has been completed and submitted to the Comptroller’s Office. A copy is on file with herself and the Clerk.

Attorney Antoline reported that we now have three active collection matters. Antoline stated that the Denton foreclosure is still being processed and he is filing all necessary documents regarding the Village’s interest. Antoline also reported that he will begin proceedings in regard to the Weakly Revolving Loan and the Knight Revolving Loan. Council discussed the fact that payments have been made by both parties. After discussion Council was in agreement to see if regular monthly payments are going to resume before pursuing further action against Knight and Weakly.

Attorney Antoline provided condemned notices to the Police Department for posting at 506 E. Chestnut and 230 E. Cherry. Antoline stated that estimates for repair of the properties have been obtained from DMJ Construction. Antoline explained that the estimate to repair the property must amount to more than the property is worth in order for the Village to have it condemned. The estimates received from DMJ Construction were well over the value of the properties so the condemnation process can begin.

Attorney Antoline addressed different scenarios involving inoperable vehicles as requested by Chief Maynard. After discussion Antoline stated that in order to establish a fine for inoperable vehicles, an ordinance must be approved by Council. Antoline requested that Council advise him how much they want the fine to be. Council was in agreement that Attorney Antoline should present the ordinance at the next Regular Meeting with a blank for the amount. Members will think it over and decide on the fee by the next Regular Meeting.

Ruot began discussion regarding comp. time rules and comp. time pay. Village Auditor Kevin Buckley recommends limiting the accumulation of comp. time and paying for hours that any employee has accumulated over that limit. A limit of 40 hours was suggested by Ruot. Chief Maynard explained that it may be a struggle to keep comp. time hours under 40 for the Police Department employees because so much overtime is worked. Maynard suggested that the officers be able to accumulate 80 hours. Ruot also stated that he is in favor of paying employees for comp. time that they have on the books right now. Attorney Antoline stated that he will prepare to address this issue at the next Regular Meeting. Council agreed to continue discussion at the next Regular Meeting.

Clerk Davis presented a proposal from Sandy Earp of D & S Farm Greenhouse & Nursery. Earp will plant the 18 downtown pots mid May and again in the fall and also water and maintain for $1,755.00. After discussion Council was in agreement to request a revision of the quote to include the “Welcome” signs on the North and South ends of town. Davis will request a new quote.

Henry stated that he is following up on a quote received last fall for painting the front of the Village Hall. Mike Beck painted the Main Attraction building and he was asked to submit a quote for using the same colors for the Village Hall. The two buildings share a façade and would look best painted the same colors. Henry inquired if Council wanted to obtain other quotes. Council was in agreement that three bids would be best. Henry agreed to get three bids for the painting of Village Hall. One of those bids will be an updated quote from Beck.

Mayor Tolly called on Zoning Administrator Boomer Neece to discuss rescheduling the Regular Zoning Meetings. Neece stated that his work hours will conflict with the current meeting night which is the fourth Monday of the month. Neece recommends the meeting night be changed to the first Tuesday of each month. Neece stated that he has spoken with the members of the Zoning and Planning Commission and they are in agreement that the first Tuesday of each month will be satisfactory. Little made the motion to hold future Regular Zoning Meetings on the first Tuesday of each month rather than the fourth Monday, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Water and Sewer Superintendent Louis Jordan to discuss the purchase of a gas detector. Jordan explained that a gas detector is used when entering the lift stations. The detector is tested annually and it was determined this year that a new detector is needed. Jordan obtained two prices, the lowest being Schulte Supply Company, at $595.00. Jordan stated that Schulte will come and do the testing for re-certification of the gas detector at no charge. Maynard made the motion to purchase a new gas detector from Schulte Supply Company for $595.00, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Jordan requested that Council approve the purchase of 100 new water meters stating that he has money left in his budget to do so before the beginning of the new fiscal year. Cost of each meter is $133.00. Maynard made the motion to purchase 100 new water meters at $133.00 per meter, Burgener seconded. Council voting Yes: Maynard, Henry Burgener, Ruot, Little and McDaniel. No: None.

Jordan reported speaking with Village Engineer Steve Bainbridge regarding the drainage in the North East portion of the Village. Jordan explained that Bainbridge recommends a study of the problem area to aid in developing the best plan for repair. The proposed cost of the study is $15,000.00. Council was in agreement that the study should be done in order to repair the drainage right. With new development and existing drainage problems it is imperative that no further drainage problems are caused by poor planning on the part of the Village. Burgener made the motion to approve hiring Steve Bainbridge of BGM Engineering to conduct a study of the drainage in the North East portion of the Village of Moweaqua, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Street and Alley Superintendent Ramiro Estrada requested permission to rent a pavement grinder from Sunbelt for one week. A pavement grinder is needed to repair a portion of Madison Street in front of Pat’s restaurant. Cost of the rental for one week is $1705.00. Maynard made the motion to approve the rental of a pavement grinder from Sunbelt for one week for $1,705.00, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Ruot made the motion to adjourn, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.