March 14, 2017 — Regular Meeting

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REGULAR MEETING

March 14, 2017

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of February Regular Meeting Minutes

Approval of February 23, 2017 Special Meeting Minutes

Approval of February 13, 2017 Executive Session Minutes

Approval of February 23, 2017 Executive Session Minutes

Approval of Bills to be Paid in March

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Discussion and Possible Action Regarding Revolving Loan Funds – Liz Nohren
  2. Discussion and Possible Action Regarding Internet Utility Tax – Liz Nohren
  3. Approval of Burdick Plumbing Payment Estimate No. 2 – Steve Bainbridge
  4. Approval of Stiner TIF Resolution #2017-R1 – A Resolution to Rick Stiner for Redevelopment of Certain Property Located in the
  5. Village of Moweaqua, Il. For Use as the Location of Stiner Plumbing, Inc. – Mayor Ruot
  6. Approval of Davis Variance Ordinance #2017-2 – Liz Nohren
  7. Discussion and Possible Action Regarding an Animal Rescue Ordinance – Liz Nohren
  8. Discussion and Possible Action Regarding Employee Health Insurance – Jay Peterson
  9. Discussion and Possible Action Regarding On Line Bill Pay – Lucas Lower
  10. Discussion and Possible Action Regarding Monthly Website Maintenance Fee – Mayor Ruot
  11. Approval to Purchase Memorial Park Trees – Boomer Neece
  12. Approval of Adams Memorials Quote – Boomer Neece
  13. Discussion and Possible Action Regarding the Police Department Garage and Furnace Room – Joann Lower
  14. Approval to Reimburse Weakly’s for Auger – Mayor Ruot
  15. Discussion and Possible Action Regarding the West Main Water Main Project – Louis Jordan
  16. Discussion and Possible Action Regarding the Plum Street Tile Project – Ramiro Estrada

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag.  Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke, Shawn Conlin and Attorney for the Village, Liz Nohren was also present.  Employees present were Louis Jordan, Ramiro Estrada, Lola Allen Chief Maynard and Officer Lamb.  Others present included Steve Bainbridge, Lucas Lower, Dana Shuster, Tatum Plain, Jay Peterson, Hannah Donoho, Rick Stiner, Darin Hennings and Quincy Wood.  

    Neece made the motion to approve the February Regular Meeting Minutes, Maynard seconded.  Council voting Yes:  Neece, Maynard, Lower and Reschke.  Abstain:  Henry and Conlin.  No:  None.

    Lower made the motion to approve the February Special Meeting Minutes, Neece seconded.  Council voting Yes:  Neece, Henry, Maynard, Lower, Reschke and Conlin.  No:  None.  

    Neece made the motion to approve the minutes of the February 13th Executive Session Meeting, Maynard seconded.  Council voting Yes:  Neece, Maynard, Lower and Reschke.  Abstain:  Henry and Conlin.  No:  None.

    Conlin made the motion to approve the minutes of the February 23rd Executive Session Meeting, Reschke seconded.  Council voting Yes:  Neece, Henry, Maynard, Lower, Reschke and Conlin.  No:  None.

    Neece made the motion to approve the Bills to be Paid in March with additions and corrections, Conlin seconded.  Council voting Yes:  Neece, Henry, Maynard, Lower, Reschke and Conlin.  No:  None.

    Neece made the motion to approve the Treasurer’s Report Henry seconded.  Council voting Yes:  Neece, Henry, Maynard, Lower, Reschke and Conlin.  No:  None.

    Attorney Nohren reported that the Moweaqua Nursing Home request for reduced property taxes has been denied.  Nohren explained that they may repeal the decision but for now the Village will receive the same tax revenue from the Nursing Home as it has in the past.

    In New Business Mayor Ruot called on Attorney Nohren to discuss the current Revolving Loan Fund Program.  Attorney Nohren explained that the Program can be modified to suit the changing needs of the Village now that the State has relinquished those funds.  Attorney Nohren recommended that Council members email their suggestions for a revised Revolving Loan Fund Program and she will draft an ordinance for the next Regular Meeting.      

    In New Business Mayor Ruot called on Village Engineer Steve Bainbridge.  Bainbridge presented Payment Estimate Number 2 from Burdick Plumbing and Heating in the amount of $89,638.20.  Bainbridge explained that construction at the new water and sewer treatment plant is underway and running along smoothly thus far.  After discussion Neece made the motion to approve payment of Burdick Plumbing Estimate Number 2 in the amount of $89,638.20, Lower seconded.  Council voting Yes:  Neece, Henry, Maynard, Lower, Reschke and Conlin.  No:  None.

    Mayor Ruot presented the Stiner Plumbing and Heating TIF Redevelopment Agreement and Resolution #2017-R1.  Mayor Ruot explained that under this agreement the Village will reimburse the Developer 60{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} of the net TIF revenues generated by the property annually for a period of 12 years not to exceed $120,000.00.   Lower made the motion to approve the Stiner Plumbing and Heating TIF Agreement and Resolution #2017-R1 Conlin seconded.  Council voting Yes:  Neece, Henry, Maynard, Lower, Reschke and Conlin.  No:  None.

    Mayor Ruot presented Davis Variance Ordinance #2017-2.  Mayor Ruot stated that Brad Davis has requested a variance to allow construction of a home addition

13 feet from the North property line rather than 25 feet on property located at 418 E. Wall.  Mayor Ruot reported that the Zoning and Planning Commission met and voted unanimously to grant the Variance.  There were no adverse parties before the Commission.  Neece made the motion to approve Davis Variance Ordinance #2017-2 Henry seconded.  Council voting Yes:  Neece, Henry, Lower, Reschke and Conlin.  Abstain:  Maynard.  No:  None.

    Mayor Ruot called on Jay Peterson of Peterson Insurance who is the Agent for our current Employee Health Insurance through Blue Cross Blue Shield of Illinois.  With the Employee health insurance coverage nearing renewal time Peterson presented other options in an effort to keep premiums down.  According to Peterson the current plan will increase approximately 40{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137}.  After Peterson explained several options Council was in agreement that a Special Meeting should be scheduled so that employees would have time to search the Blue Choice network and see if their doctors and hospitals are participants.  Mayor Ruot stated that he would schedule a Special Meeting before the end of March.       

    Mayor Ruot called on Lucas Lower to discuss the option of On Line Bill Pay for the Water and Sewer Utility bills.  Lower stated that it could be set up as a convenience for customers through a company named DOXO.   After discussion Council was in agreement that Lucas should take an online poll and get the public’s opinion.  If there are enough customers that favor online bill pay, Council will consider it.

    Mayor Ruot requested approval to pay the monthly website maintenance fee to Airwave Consulting as a utility bill that does not need to be included on the Bills to be Paid each month.  The monthly fee is $55.00.  Maynard made the motion to pay the monthly Airwave Consulting fee of $55.00 as a utility bill, Neece seconded.  Council voting Yes:  Neece, Henry, Maynard, Reschke and Conlin.  Abstain:  Lower.  No:  None.

    Memorial Tree Park Committee Member Boomer Neece requested approval to purchase 5 Swamp White Oak trees from John Sanders of Stonington, Illinois.  The cost per tree is $100.00 and will be purchased from the Memorial Tree Park Fund for the park.  Neece made the motion to purchase 5 swamp white oak trees for $100.00 each from John Sanders of      Maynard seconded.  Council voting Yes:  Neece, Henry, Maynard, Lower, Reschke and Conlin.  No:  None.

    Neece then requested approval to have Adams Memorials engrave the names of the original Veterans Committee members and also an informative paragraph onto an existing monument at the Veterans Memorial site for $500.00.  Lower made the motion to approve the $500.00 quote from Adams Memorials for engraving at the Veterans Memorial site, Maynard seconded.  Council voting Yes:  Neece, Henry, Maynard, Lower, Reschke and Conlin.  No:  None.

    Mayor Ruot requested approval to reimburse Weakly’s up to $90.00 for the purchase of an auger for digging post holes.  Council had previously approved paying for the digging of new post holes due to the confusion regarding the placement of Weakly’s fence.  Josh Weakly communicated to Mayor Ruot that he would like to purchase an auger and requested that the money the Village would have allowed for the digging of posts be reimbursed to him for the purchase of an auger. Neece made the motion to approve reimbursing Josh Weakly up to $90.00 for the purchase of an auger, Reschke seconded.  Council voting Yes:  Neece, Henry, Maynard, Lower, Reschke and Conlin.  No:  None.

    Water and Sewer Superintendent Louis Jordan requested approval to proceed with the West Main Water Main project.  Jordan stated that the digging would cost approximately $10,000.00 and the parts would cost approximately $45,000.00.  Jordan explained that the Village will need to have access through several properties to get the water main all the way out to the Golf Course so those property owners will receive free tapping.  Jordan also stated that the project may not begin until fall due to planting season.  Neece made the motion to proceed with plans for the West Main Water Project, Henry seconded.  Council voting Yes:  Neece, Henry, Maynard, Lower, Reschke and Conlin.  No:  None.

    Street and Alley Superintendent Ramiro Estrada requested approval to reimburse Ruot Contractors up to $18,000.00 for replacing a drainage tile that will extend from Plum Street out past the Baptist Church on Fox Meadow Lane.  Ruot is interested in improving his own property and requested that the Village share the cost since it will greatly benefit the Village as well.  Estrada would also like to install two manholes that cost $1,000.00 each.  Estrada stated that this tile will bypass the old tile that drains Plum, Maple and South Main Streets.  Estrada explained that this area of town has been flooded in the past due to faulty tiles and this project will greatly improve drainage there.  Neece made the motion to approve reimbursing Ruot Contractors up to $18,000.00 for the Plum Street Tile Project and purchase two manholes from Sebens Concrete for $2,000.00, Conlin seconded.  Council voting Yes:  Neece, Henry, Maynard, Lower, Reschke and Conlin.  No:  None.

    Mayor Ruot requested a motion to adjourn if there was no further business to come before Council.  Conlin made the motion to adjourn, Neece seconded.  Council voting Yes:  Neece, Henry, Maynard, Lower, Reschke and Conlin.  No:  None.