March 8, 2011 — Regular Meeting

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REGULAR MEETING

March 8, 2011

Moweaqua Village Hall

6:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of February Regular Meeting Minutes

Approval of February Special Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in March

Committee Reports

Attorney’s Report

Mayor’s Report

Public Participation

NEW BUSINESS

  1. Verizon Wireless – Company Representative
  2. Appointments and Reappointments – Mayor Tolly
  3. Golf Committee Ordinance – Mike Antoline
  4. Golf Cart Ordinance – Mike Antoline
  5. IMLRMA Insurance Premium – Mike Reschke
  6. D & S Farm Proposal – Mischelle Davis

OLD BUSINESS

  1. Ratify Polar Plunge Donation – Jim Mahone

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Kim Adamson, Larry Burgener, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Louis Jordan, Lola Allen, Ramiro Estrada, Chief Maynard, Officer Lamb, Ed Hanley and Attorney for the Village, Mike Antoline, was also present. Others present included Evelyn Lowe, Bill Chasteen, Steve Hooper, Don Smith, Bill McDaniel, Joann Lower, David Little, J.R. Bailey, Josh Goodrich and Bob and Cheryl Gerhold.

Maynard made the motion to approve the February Regular Meeting Minutes, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Reschke made the motion to approve the February Special Meeting Minutes with correction, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot and Reschke. No: None. Mahone abstained.

Mahone made the motion to approve the Treasurer’s Report, Reschke seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the Bills to be Paid in March, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Maynard reported for the Health and Safety Committee that the property at 329 E. Warren is still not in compliance with Village Ordinances. Maynard provided photos for Council review. Attorney Antoline stated that certified copies of our ordinances along with our complaint are ready to be forwarded to the Shelby County Courthouse. Mayor Tolly stated that both parties in last months complaints have been fined for ordinance violations but the Village has yet to receive payment. The complaints will now be resolved in court. Maynard added in reference to the previous dog complaints, that she has received signed complaints. Attorney Antoline explained that written complaints are helpful but not necessary. Verbal complaints are sufficient for Council to act upon. Maynard questioned who is liable for violations involving a rental property. Antoline stated that it could be either the tenant or owner depending on the violation.

Adamson inquired about poster compliance in the event that we are ever inspected by OSHA. Attorney Antoline explained that compliance posters can be purchased from several different sources online for a minimal fee. Clerk Davis stated that the Illinois Department of Labor website lists all State and Federal poster requirements. The posters can be printed free of charge from the IDOL website.

Chief Maynard reported that $1,800.00 in donations were received for the Polar Plunge. The donations are used to support the Illinois Special Olympics. Maynard expressed his appreciation to all who participated and donated to the cause.

Mahone reported that a Personnel Committee meeting was held to discuss the job description for the Community Development Director position. A final draft will be prepared for approval at the March 23rd Special Meeting.

Attorney Antoline reported that DMJ has agreed to provide an estimate of cost for repairing the property at 230 E. Cherry. Antoline explained that if the estimate to repair exceeds what the property is worth as it stands then the Court will allow the Village to have the structure demolished. Antoline has contacted by mail the owners of property located 229 W. Madison and received a call back from the owner. The owner was not aware that there was anything left to do on the property to bring it up to code. Maynard stated the photos she provided show that there is much more to do to bring this property into compliance with village code. Antoline has sent them a list specifying what needs to be done. The owner must take action by March 15th or appear in Court.

Attorney Antoline presented Ordinance #03/08/11-1 establishing an eighth committee. A Golf Committee has been added in order to aid communications between the Village Board and the Golf Board. Ruot made the motion to approve ordinance #03/08/11-1, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None. Mayor Tolly stated that Maynard has agreed to serve as Chairman of the Golf Committee until new committee appointments are made in the new fiscal year. Ed Hanley will serve as Chairman of the Golf Board until 2013.

Attorney Antoline presented Ordinance #03/08/2011-2 amending the current Neighborhood Electric Vehicle Ordinance. After discussion Reschke made the motion to approve Ordinance #03/08/2011-2 as amended, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None. Chief Maynard added that low speed vehicles will be licensed through the State not the Village of Moweaqua.

Mayor Tolly reported that a Special Meeting will be scheduled for Wednesday March 23rd at 6:30 P.M. to discuss the Community Development Director job description in an effort to agree on the details. The MAPPING program will be discussed as well. Mayor Tolly stated that the Year End Annual Meeting will be scheduled for April 26th at 6:30 P.M. Mayor Tolly reported that annual evaluations have been discussed with each employee. Mayor Tolly’s final comment was that he has contacted revolving loan recipients who have become delinquent in their payments.

In Public Participation Bill Chasteen complained that there are diesel locomotives being left idling on the tracks behind his home all night long. The noise and smell are not pleasant. Chief Maynard reported that he has spoken to the responsible party and was not aware that the problem still existed. Chasteen also inquired whether or not golf carts are allowed. Antoline stated that Golf Carts will be addressed at the next Regular Meeting and as of this time there is no ordinance to enforce.

Also in Public Participation Don Smith was in attendance to get an update in regards to the drainage problem in his area. Water and Sewer Superintendent Louis Jordan reported that a grant has been received for the Railroad Avenue Drainage project which is underway now on the West side of town. Jordan stated that the next step in the drainage project will address the East side of town adding that what is being done right now may alleviate some of the problem in his area. Mayor Tolly added that the Village of Moweaqua is actively pursuing additional grant funding for further drainage rehab. Mr. Smith requested to meet with the Mayor and Jordan for more discussion on the subject. Mayor Tolly will contact him this week.

Mayor Tolly announced Golf Board appointments. New to the Golf Board is Mitch Schinzler who will serve a 4 year term that expires in 2015. Also new is Mike Seitz who will serve an unexpired term until 2013. Bill Miller and Mark Davis are reappointed to 4 year terms ending 2015. Cy Weakly and Roger Workman are due for reappointment in 2013. Ruot made the motion to approve appointments, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Reschke presented the second installment invoice for IMLRMA insurance. Attorney Antoline will keep exploring other insurance options for the Village. Reschke made the motion to approve payment of IMLRMA insurance second installment, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Davis presented a proposal from Sandy Earp of D & S Farm for planting and maintaining the pots downtown during the 2011 growing season. The cost this year will be $1, 730.00 and includes spring and fall planting and watering. Mahone made the motion to accept the proposal from D & S Farm for $1,730.00, Adamson seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to ratify last months approval to donate $100.00 to the Polar Plunge, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Ruot made the motion to enter Executive Session to discuss Employee evaluations and wages, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Ruot made the motion to end Executive Session, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve employee wage and benefit recommendations, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Burgener made the motion to adjourn, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.