March 9, 2010 — Regular Meeting

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REGULAR MEETING

March 9, 2010

Moweaqua Village Hall

6:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of February Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in March

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Pump Station Rehab Bid – Steve Bainbridge
  2. JFL Donation – Mike Woodard
  3. Ordinance Modifying Neighborhood Electric Vehicle Code – Mike Antoline
  4. D&S Farm Proposal – Mayor Tolly
  5. Purchase of Meters and Meter Reader – Louis Jordan

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Howard Wise, Mark Thomas, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Louis Jordan, Ramiro Estrada, Lola Allen, Paul Bollhorst and Attorney for the Village, Mike Antoline, was also present. Others present included Steve Hooper, Mr. & Mrs. John Telford, Janie Wise, Jackie and Tracy Phillips, Evelyn Lowe and Steve Bainbridge.

Wise made the motion to approve the minutes of the February Regular Meeting, Maynard seconded. Council voting Yes: Maynard, Wise, Ruot, Mahone and Reschke. Thomas abstained. No: None.

Ruot made the motion to approve the Treasurer’s Report, Reschke seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the Bills to be Paid in March with additions and corrections, Wise seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly reported that Brain Wade has only two weeks left in the Police Academy and is getting high marks in all areas. Mayor Tolly also reported that the Police Department Ford Explorer has been advertised but no inquiries have been received. Chief Maynard asked what should be done at this point and reminded Council that the trade in value is $4,300.00. Mahone suggested asking John Dirks to let us set the Explorer on his lot for a month or two. Maynard stated that the new squad car will be ready by the 20th or 30th of March.

In Committee Reports Howard Wise stated that he had received a complaint about a residence located on Madison Street. Marcia Maynard also reported receiving a complaint about a residence on Plum Street. Both involve garbage and debris. Maynard also inquired about the maximum occupancy of a 3 bedroom mobile home. Attorney Antoline agreed to look into that issue. Mayor Tolly will ask Chief Maynard to notify these residents to clean up their property. Mayor Tolly will also meet with Trustee Maynard to check around the Village for other properties that are in need of care.

Mahone asked Street and Alley Superintendent Ramiro Estrada to report about the annual spring clean up day. Estrada stated that it will begin on Wednesday May 5th and will continue through May 8th. Cost of the dumpsters has gone up a bit from last season. This year it will be $385.00 per dumpster up to 6 ton. Then $35.00 per ton thereafter.

Estrada also reported he is in the process of getting a price for tile work from Ruot Contracting. Tile work is needed on Plum Street and South Main Street to improve drainage.

Attorney Antoline reported that our current Neighborhood Electric Vehicle Ordinance will need to be changed eventually. The State will now be licensing these vehicles.

Attorney Antoline stated that he will need to attend a few of the upcoming Zoning Board meetings. He will attend the meeting on March 11th and two or three more after that. There has been some confusion lately and he would like to be present in case the committee members have questions.

Attorney Antoline also discussed FOIA briefly stressing that all FOIA requests are to be handled immediately. FOIA requests are to be stamped received and answered within five working days after that date.

In Public Participation Mr. and Mrs. John Telford were present with a few questions about regulations concerning mobile home parks. They would like to put up carports and wanted to know if the Village allowed carports and if they needed a permit to construct. Attorney Antoline said they would need to apply for a building permit. Mrs. Telford inquired about the $50.00 yearly fee for mobile home parks that she read about in our ordinances and wanted to know if this would apply to them. Antoline stated that it does apply. The fee is due May 1st of each year and that the Clerk is to notify them 30 days in advance.

In New Business Mayor Tolly called on Village Engineer Steve Bainbridge to report about the lift station work that will be done with the CDAP grant funds. Bainbridge explains that the grant will pay for 75{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} of the work to be done and the Village is responsible for 25{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137}. Bainbridge reports that bids were received from 4 contractors. The low bidder was Curry Construction out of Mattoon, Il. Bainbridge recommended that Curry Construction’s bid of $233,550.00 be accepted. Mahone made the motion to accept Curry Construction’s bid of $233,550.00 for the pump station rehabilitation project, Ruot seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Next in New Business Mayor Tolly called on Mike Woodard who was present representing the Central A&M JFL. Woodard explained that he is requesting a donation for 7th and 8th grade football helmets. The new style of helmet protects from concussion better than the old style. Wise was concerned that donating might be a conflict because the school is a taxing body. Woodard explained that they are funded only by donations not taxpayer dollars. Mayor Tolly stated that Chief Maynard was interested in donating for the helmets but was not present at this time to discuss an amount. Mayor Tolly agreed to let Woodard know when Maynard specified how much he could give.

Next in New Business Mayor Tolly presented a proposal from Sandi Earp of D & S Greenhouse and Nursery. Earp would like to plant the 18 pots downtown in May and again in September. She also has included watering, fertilizing and maintaining all pots from the first planting until frost in her proposal. The cost for this service will be $1,530.00. After discussion Mahone made the motion to accept the proposal of $1,530.00 from Sandi Earp for the downtown potted plants, Maynard seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Finally in New Business Mayor Tolly called on Water and Sewer Superintendent Louis Jordan to report about purchasing new meters and a new handheld reading system. Jordan stated that there is currently 130 meters located inside businesses and residences which makes them hard to read. The new handheld reading system by ORION features radio read technology and enables the person reading the meter to do so from outside the residence. The equipment will be purchased from Midwest Meter and the cost for 100 meters and the reader is $23,800.00. A computer program conversion is also necessary for the billing and will cost $600.00. With the purchase of 100 meters and handheld reader, Midwest Meter will provide an additional 30 meters free of cost. Jordan stated that the Water and Sewer Committee has approved this purchase and Jordan also reported that he plans to eventually change all meters to this system. Jordan explained that until all the meters are changed the new system will also read the old meters. Mahone made the motion to approve the purchase of the new meter reading system from Midwest Meter for $23,800.00 and program conversion for $600.00, Wise seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly requested a motion to enter Executive Session. Ruot made the motion to enter Executive Session to discuss possible litigation, personnel and acquisition of property, Mahone seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reshcke. No: None.

Reschke made the motion to end Executive Session, Mahone seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Mahone made the motion to adjourn, Wise seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.