May 10, 2011 — Regular Meeting

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REGULAR MEETING

May 10, 2011

Moweaqua Village Hall

6:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of April Regular Meeting Minutes

Approval of April Special Meeting Minutes

Approval of May Special Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in May

Committee Reports

Attorney’s Report

Mayor’s Report

Public Participation

NEW BUSINESS

  1. Swear in Elected Trustees – Mischelle Davis
  2. Committee Appointments – Mayor Tolly
  3. Hazard Mitigation Plan – Mike Crews
  4. Ameren Illinois Customer Choice Program – Tamika Cole
  5. Budget Appropriation Ordinance – Mike Antoline
  6. Intergovernmental Agreement for Mutual Aid / Assumption – Mike Antoline
  7. Intergovernmental Agreement / Moweaqua Township Park District – Mike Antoline (For the provision of Secretary/Treasurer Services)
  8. Community Warming Center Generator – Marcia Maynard
  9. Change Village Council Meeting Time – Steve Ruot

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Kim Adamson, Larry Burgener, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Louis Jordan, Lola Allen, Ramiro Estrada, Chief Maynard, Boomer Neece and Attorney for the Village, Mike Antoline was also present. Others present included Dave Boyd, Steve and Cindy Hooper, Ed Hanley, Don Whitlow, Mike Crews, Evelyn Lowe, Bob and Loni Curry, Dave Little and Bill McDaniel.

Maynard made the motion to approve the April Regular Meeting Minutes, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the April Year End Meeting Minutes, Maynard seconded. Council voting Yes: Maynard, Burgener, Ruot, Mahone and Reschke. Adamson abstained. No: None.

Reschke made the motion to approve the May Special Meeting Minutes, Mahone seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke.

Maynard made the motion to approve the Treasurers Report, Reschke seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Water and Sewer Superintendent Louis Jordan brought to Council’s attention that the bill for GRR Construction was $3,135.82 higher than originally approved due to unforeseen extra work that had to be done. For this reason it has been included in the Bills to be Paid. Jordan provided Council members with a copy of the final bill from GRR Construction for review.

Mahone made the motion to approve the Bills to be Paid in May with additions and corrections, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Mahone and Reschke. No: None.

Mayor Tolly reported that interviews for the Community Development Director will be held on May 21st beginning at 8:00 A.M. Four candidates will be interviewed.

Mayor Tolly thanked Jim Mahone and Mike Reschke for the time and effort they put into being trustees for the Village of Moweaqua. Mayor Tolly stated that their work was much appreciated.

Mayor Tolly called on the newly elected trustees to come forward to be sworn in. After being sworn in the trustees took their seats to finish out the Regular Meeting.

Mayor Tolly presented his Committee Appointments for 2011-2012 and stated that a Golf Committee has been added.

In New Business Mayor Tolly called on Mike Crews with Christian County Emergency Management. Crews was in attendance to discuss a Hazard Mitigation Plan. Crews explained FEMA’s definition of hazard mitigation as any sustained action taken to reduce or eliminate long term risk to liable property from a hazardous event. Crews further condensed the definition to prevention activity. After discussion Crews presented a draft resolution requesting Council approval. Attorney Antoline explained that Moweaqua lies in two counties, Shelby and Christian. Antoline stated that before a decision can be made he will need to make sure there is no conflict between the two counties hazard mitigation plans.

Attorney Antoline presented the Annual Appropriation Ordinance #05/10/2011-1. After a brief explanation by Attorney Antoline, about the appropriation ordinance, for the newly elected trustees, Maynard made the motion to approve Appropriation Ordinance #05/10/2011-1, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented Intergovernmental Agreement for Mutual Aid between Moweaqua and Assumption. An Ordinance has been passed previously that allows the Water and Sewer Superintendent the power to enter into Intergovernmental Agreements with neighboring communities. This agreement has been presented only for Council awareness and does not require action.

Attorney Antoline discussed the Intergovernmental Agreement between the Village of Moweaqua and the Moweaqua Township Park District. Antoline stated that the agreement will need to be reviewed by the Park Districts attorney before passage and will be ready to vote on at the next Regular Meeting.

Next in New Business Maynard reported that because of an anonymous donation to the Moweaqua Fire Department a warming center generator can be purchased. The donation was substantial enough to also purchase 50 cots and blankets also for use in the warming center. Maynard stated that the Village of Moweaqua is very fortunate to have that need met. Recent natural disasters have brought to the attention of communities the importance of being prepared. With that in mind Maynard would like to take it step further and get the public involved in home preparedness as well. Maynard suggests setting up a booth at the POW WOW where fliers with preparedness information will be handed out and a home disaster kit will be raffled. Maynard would like the Village to purchase items for the kit. After discussion Ruot made the motion to purchase disaster kit items from account 01.11.929 not to exceed $250.00, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Steve Ruot to discuss the Regular Meeting time. Ruot suggested that in the Regular Meeting time should be 6:30 P.M. to make it more convenient for trustees who work out of town. After discussion Ruot made the motion to

Change the Regular Meeting time to 6:30 P.M. Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Burgener made the motion to enter Executive Session to discuss Community Development Director applicants, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Ruot made the motion to end Executive Session, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Little made the motion to adjourn, McDaniel seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot, Little and McDaniel. No: None.