May 11, 2010 — Regular Meeting

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REGULAR MEETING

May 11, 2010

Moweaqua Village Hall

6:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of April Regular Meeting Minutes

Approval of Year End Meeting Minutes

Approval of Bills to be Paid in May

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Swearing in of New Trustee – Mayor Tolly
  2. Committee Appointments – Mayor Tolly
  3. Present Certificate to Officer Wade – Chief Maynard
  4. MFT – Steve Bainbridge
  5. Winter Special Use – Boomer Neece
  6. Veterans Memorial Ordinance – Mike Antoline
  7. Appropriation Ordinance – Mike Antoline
  8. Pick Up Truck Bids – Louis Jordan, Ramiro Estrada

OLD BUSINESS

  1. Aerator Purchase Ratification – Jim Mahone
  2. Employee Wages – Mike Tolly

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Howard Wise, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Louis Jordan, Ramiro Estrada, Chief Maynard, Brian Wade, Lola Allen, Sandi Callison, and Attorney for the Village, Mike Antoline was also present. Others present included Steve Bainbridge, Steve Hooper, Robert Miller, Jackie and Tracy Phillips, Janie Wise and Joann Lower.

Mahone made the motion to approve the minutes of the April Regular Meeting, Wise seconded. Council voting Yes: Wise, Ruot, Mahone and Reschke. Abstain: Maynard No: None.

Ruot made the motion to approve the minutes of the Year End Annual Meeting, Reschke seconded. Council voting Yes: Maynard, Wise, Ruot, and Reschke. Abstain: Mahone No: None.

Mahone made the motion to approve the Bills to be Paid in May, Maynard seconded. Council voting Yes: Maynard, Wise, Ruot, Mahone and Reschke. No: None.

Reschke made the motion to approve the Treasurer’s Report, Mahone seconded. Council voting Yes: Maynard, Wise, Ruot, Mahone and Reschke. No: None.

Having nothing to report at this time Mayor Tolly called on Attorney Antoline who stated he would report later in the meeting. Mayor Tolly then called for committee reports.

Howard Wise reporting for Building and Grounds stated that he has received the information he needed to begin working with Mike Cavanaugh on the CDAP Design and Engineering grant.

Mike Reschke reported for the Finance Committee that the General Fund should be reimbursed from the telephone tax account according to Ordinance 91-108. $11,642.02 was paid from the General Fund for trees, signs and property maintenance wages in fiscal year 2009-2010. Reschke made the motion to reimburse the General Fund $11,642.02 from the telephone tax account, Mahone seconded. Council voting Yes: Maynard, Wise, Ruot, Mahone and Reshke. No: None.

Reschke also reported that the Village Hall CD will mature on May 20th, 2010. Reschke requested that Council consider transferring those funds, which amount to around $55,000.00, to the General Fund to pay payroll and bills until the State of Illinois catches up on income tax disbursements. Reschke made the motion to deposit the entire balance of the CD into the General Fund for bills and payroll to be reimbursed when State of Illinois payments are received, Mahone seconded. Council voting Yes: Maynard, Wise, Ruot, Mahone and Reschke. No: None.

Mayor Tolly requested Public Participation. Jackie Phillips was in attendance to inquire about the parking and traffic situation on Lake Street. Phillips stated that it is his opinion that he was unfairly targeted during the community rummage sales when the Mayor and Police Chief came to his home. During the conversation Phillips was told that when “No Parking” signs are posted people parking on his side of the street would be ticketed. Phillips felt that his wife was treated poorly and asked for an apology. Mayor Tolly stated that he would see them after the public meeting. Phillips also wanted to know who had possession of pictures and CD’s that were given as evidence and stated that they were meant only for the Village Attorney. Howard Wise questioned the Mayor if this incident happened. Mayor Tolly answered that Phillips was indeed told that if signs were posted they would also affect parking on his side of the street and tickets would be issued for non-compliance. Wise then asked if the neighbors had also been threatened with tickets. Mayor Tolly stated that the neighbors were told the same. Wise stated that he wanted it to go on record that he does not approve of how the situation was handled and he feels a Police Officer should have been doing the talking. Mayor Tolly called on Chief Maynard to add his recollection of the incident. Chief Maynard reported trying to reconcile neighbors and that both parties were spoken to. Maynard also stated that in his opinion the conversation became heated but the Mayor was not rude to anyone. Ruot stated that he thought signs were discussed at the last Regular Meeting. Attorney Antoline suggested that he and Officer Maynard visit the properties and determine how many signs are needed. Antoline stated that an Ordinance could then be prepared for the next Regular Meeting in an effort to resolve the situation.

In New Business Mayor Tolly called on Larry Burgener, who’s appointment was approved at the Year End Annual Meeting, to come forward and be sworn in as trustee.

Burgener will fill the vacancy left by Mark Thomas and serve until 2011.

Next in New Business Chief Maynard presented Officer Brian Wade with a certificate of completion of training from the University of Illinois Police Training Institute. Officer Wade has successfully completed the 480 hour Basic Law Enforcement Course and was absent 0 hours during this course. Officer Wade has also passed the required State Exam.

Mayor Tolly presented the 2010-2011 Committee Appointments for review. There were no objections.

Officer Maynard reported that the Ford Explorer is scheduled to go to auction with John Dirks of Moweaqua Motors and requested suggestions for a minimum bid that would be accepted. After discussion Mahone made the motion to accept a minimum bid of $5,500.00 for the Ford Explorer, Ruot seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Steve Bainbridge was in attendance to present the 2010 MFT budget. Bainbridge requested approval to appropriate $60,000.00 of MFT funds for 2010 street maintenance. Mahone made the motion to approve the appropriation of $60,000.00 of MFT funds for street maintenance in 2010, Burgener seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Mayor Tolly called on Zoning Administrator Boomer Neece to present the Winter Special Use Application. Neece stated that Jason Winter has applied for a Special Use Permit requesting approval to operate an ATV and motorcycle repair service from his garage located at 324 S. Plum. The Zoning Board of Appeals voted unanimously in favor of granting the Special Use Permit to Mr. Winter with certain conditions. He is to comply with all requirements listed in 40-5-7 and reapply prior to when his permit expires in 6 months. Neece stated that the neighbors had no objections. Attorney Antoline stated that he attended the Zoning Hearing for Winter and that the Zoning Board carefully made their decision. Antoline recommends a review of Winter’s Special Use in six months without the hearing process. Antoline also reminded Council that a Special Use can be revoked at any time. Wise made the motion to approve the Winter Special Use Permit with a six month review for renewal, Ruot seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Appropriation Ordinance #5/11/2010-1. After discussion Mahone made the motion to approve Appropriation Ordinance #5/11/2010-1, Ruot seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented Veterans Memorial Ordinance #5/11/2010-2 accepting ownership and maintenance responsibilities of the Memorial and also accepting funds currently in existence into our budget. Antoline explained that a budget line item should be created for the Veterans Memorial separate from the Memorial Tree Park. After discussion it was determined that the funds currently in existence would not be turned over to the Village and that the ownership and maintenance would not begin until after the construction of the Memorial is complete. Wise made the motion to approve Veterans Memorial Ordinance #5-11-2010-2 with corrections, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Water and Sewer Superintendent presented the bids that were obtained for new trucks for the Water and Sewer Department and the Street and Alley Department. Jordan stated that bids were received from Ridings Ford and Moweaqua Motors with Moweaqua Motors being the low bidder. After discussion Mahone made the motion to accept Moweaqua Motors bids for both 2011 F250 trucks. The current Street and Alley truck will be traded and the value split between the Water Department and Street Department. The current Water and Sewer truck will be kept as a third vehicle. Wise seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

The Clerk requested a motion to ratify last months decision to purchase an aerator for the sewer pond. Mahone made the motion to ratify the decision in April to purchase an aerator for the sewer pond, Wise seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Mayor Tolly requested a motion to enter Executive Session. Reschke made the motion to enter Executive Session to discuss Employee Wages, Mahone seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reshcke. No: None.

Mahone made the motion to end Executive Session, Burgener seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reschke. No: None.

Ruot made the motion to approve an additional 3{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} wage increase for the Treasurer, Mahone seconded. Council voting Yes: Wise, Burgener, Ruot, Mahone and Reschke. No: Maynard.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Mahone made the motion to adjourn, Reschke seconded. Council voting Yes: Maynard, Wise, Burgener, Ruot, Mahone and Reshcke. No: None.