May 12, 2009 — Regular Meeting

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REGULAR MEETING

May 12, 2009

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of April Regular Meeting Minutes

Approval of Year End Annual Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in May

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Committee Appointments – Mayor Tolly
  2. Peace Meal Sign Ordinance – Mike Antoline
  3. Appropriation Ordinance – Mike Antoline
  4. Sidewalk Bids – Ramiro Estrada
  5. Accepting Seal Coat Bids for Hwy. Plant Drive – Louis Jordan
  6. Mayor Computer – Mayor Tolly
  7. Clerk Tape Recorder – Mischelle Davis

OLD BUSINESS

  1. TIF Funds Management Agreement – Howard Wise

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Howard Wise, Mark Thomas, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Chief Paddock, Louis Jordan, Ramiro Estrada, Officer Maynard, Lola Allen, Paul Bollhorst, Mischelle Davis and, Attorney for the Village, Mike Antoline was also present. Others attending included Dave Boyd, Larry Morrell, Josh Goodrich, Don Smith, Leto Voudrie, Janie Wise and J.R. Bailey.

Mahone made the motion to approve the April Regular Meeting Minutes, Ruot seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke.

Thomas made the motion to approve the Year End Annual Meeting Minutes Reschke seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Reschke made the motion to approve the Treasurer’s Report, Ruot seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Thomas made the motion to approve the Bills to be Paid in May with additions, Wise seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

In Mayor Tolly’s report he informed Council that he has been in contact with Frontier Communications as follow up concerning utility taxes not being charged to some Moweaqua customers. The contact person at Frontier stated that the mistake would be corrected and charges in effect by the end of May. Mayor Tolly also reported that the Cherry Street property has been demolished and is in the process of being cleaned up now.

Mayor Tolly called on Chief Paddock to present a letter of commendation to Officer Maynard. Paddock explained that the Macon County Assistant States Attorney appreciated Maynard’s effort in regards to a case in which he testified. Chief Paddock recognized Maynard with a letter of commendation to be included in Maynard’s personnel file.

Chief Paddock also stated that he has had the opportunity to work with the Moweaqua Volunteer Fire and Ambulance Department and that they also are to be commended for their efforts.

In Attorney Antoline’s report he began by presenting the Annual Appropriation Ordinance #5/12/2009-1. After discussion Mahone made the motion to approve Appropriation Ordinance #5/12/2009-1, Reschke seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None. Attorney Antoline has agreed to file a copy of the budget appropriation with Shelby and Christian Counties.

Antoline stated that at last months meeting it was requested that an ordinance be drafted in regards to parking in front of the Legion building. Peace Meal coordinators would like to have a sign designating a “Reserved Parking Zone” from 10:00 A.M. to 12:30 P.M. Monday through Friday. This would allow the person delivering food for the program to have easy access to the building. Antoline presented Ordinance #5/12/2009-2. Reschke made the motion to approve Ordinance 5/12/2009-2, Mahone seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly presented Committee Appointments for 2009-2010 and requested a motion to approve if there were no objections. Ruot made the motion to approve the Committee Appointments for 2009-2010, Wise seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly called on Street and Alley Superintendent Ramiro Estrada to report about bids received for sidewalk work. Estrada stated that only one bid had been received and that was from C.L. Rhodes. Rhodes bid was $20.80 per lineal foot. $30,000.00 has been budgeted for sidewalks. After discussion Mahone made the motion to accept the bid from C.L. Rhodes for sidewalk work at $20.80 per lineal foot, Thomas seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot and Mahone. No: Reschke.

Mayor Tolly called on Water and Sewer Superintendent Louis Jordan to report about requesting a seal coating bid for the drive at the Highway 51 water tank. The drive is cracked and in need of repair. Jordan stated that Allied Asphalt’s price for coating the drive is $2,369.00. Mahone made the motion to hire Allied Asphalt for seal coating the drive at the water storage tank, Wise seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly reported that he is in need of an updated computer. Tolly explained that the former Mayor had purchased her own monitor and therefore took it with her when her term ended. Other components of the computer were pieces left when other departments updated their systems. Tolly requested approval to purchase a new system from Tiger Direct for $619.95. Mahone made the motion to approve the purchase of a new computer system for the Mayor’s office from Tiger Direct for $619.95, Thomas seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Village Clerk Mischelle Davis reported that she is in need of a new recording system for recording and transcribing the monthly meeting minutes. She has been using a compact micro cassette recorder and would like to upgrade to an electric recorder equipped with headset and foot activated start/stop. The recorder would be ordered from Quill at a cost of $199.00. Wise made the motion to approve the purchase of a recording system from Quill for $199.00, Reschke seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Davis reported that Connie Weakly who cleans for the Village has requested that a new sweeper, step ladder and various other cleaning supplies be purchased. Ruot suggested that the Building and Grounds Committee look into the cost of a new sweeper and purchase the other items.

In Old Business Wise stated that a decision must be made in regards to a TIF Funds Management Agreement. After careful consideration Wise recommends going with DMI. Wise believes the service they will provide is more suited to the Villages needs and also more cost effective. After discussion Reschke made the motion to hire DMI as our TIF Funds Management Service, Ruot seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None. Wise will contact DMI.

The final payment has not yet been made to Jacob and Associates for their work on the TIF District project. The payment has been held thus far because it has not been confirmed that Jacob and Associates has registered our TIF District with the State. Attorney Antoline stated that the TIF is not required to be registered at this time and recommends sending payment now.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Ruot made the motion to adjourn, Mahone seconded. Motion carried.

Meeting adjourned at 8:05 P.M.