May 12, 2015 — Regular Meeting

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REGULAR MEETING

May 12, 2015

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of April 2, 2015 Special Meeting Minutes

Approval of April 8, 2015 Special Meeting Minutes

Approval of April 14, 2015 Regular Meeting Minutes

Approval of April Year End Annual Meeting Minutes

Approval of Bills to be Paid in May

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report Mayor’s Report

NEW BUSINESS

  1. Enbridge Introduction – Ron Gillett
  2. Approval of Façade Grant / Donoho – Mayor Ruot
  3. Approval of Donation to Christmas on Main – Dana Shuster
  4. Approval to Renew Attorney Retainer & Employment Contract – Mayor Ruot
  5. Approval of Abatement Ordinance #2015-3 – Liz Nohren
  6. Approval of 2015-2016 Committees – Mayor Ruot
  7. Approval to Reappoint Golf Board Members – Mayor Ruot
  8. Approval to Reappoint Zoning Board Members – Mayor Ruot
  9. Approval of Raises Effective May 1, 2015 – Mayor Ruot
  10. Approval to Designate Village Hall CD Funds – Marcia Maynard
  11. Approval to Purchase Chlorination Equipment – Louis Jordan
  12. Approval to Purchase Water / Street Equipment – Ramiro Estrada
  13. Approval of Police Officer Training – Chief Maynard
  14. Approval of Camera Repair Quotes – Chief Maynard
  15. Approval to Re-bid Squad Car Equipment – Chief Maynard
  16. Discussion Regarding Background Checks – Chief Maynard

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present were Louis Jordan, Sandi Callison, Ramiro Estrada, Lola Allen, Ed Hanley, Brad Burcham, Chad Lamb, Chief Maynard and Attorney for the Village, Liz Nohren was also present. Others present included Ron Gillett, Scott and Cathy Carter, Dana Shuster, Barbara Zindel, Leigh Postin, Mary Adams, Sandy Henderson, Pam Myers, Sheriff Koontz and Officer McCall.

Maynard made the motion to approve the Minutes of the April 2nd Special Meeting, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Lower made the motion to approve the Minutes of the April 8th Special Meeting, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Minutes of the April Regular Meeting, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Maynard made the motion to approve the Minutes of the April Year End Meeting, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Bills to be Paid in May with corrections, Lower seconded. Council voting Yes: Neece, Henry, Mayanrd, Lower, Reschke and Conlin. No: None.

Maynard made the motion to approve the Treasurer’s Report, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot introduced Ron Gillett who is the Public Affairs Consultant for Enbridge Energy Company. Mr. Gillett gave a brief summary of the work that would be done West of the Moweaqua Village limits beginning this summer. He stated that during the construction of the petroleum pipeline he could be contacted at any time if anyone has questions or concerns. Gillett explained that the pipeline will be constructed through a portion of Shelby County and that they will be using Village roadways frequently. After discussion Mayor Ruot thanked Gillett for attending the meeting and requested periodic updates regarding the project.

Mayor Ruot presented a Façade Grant application from Rusty Donoho for property he owns at 215 N. Main Street. Since purchasing the building he has replaced the two large front windows, replaced the front and rear walk in doors, had the block tuck pointed and painted the exterior of the building. The total cost for repairs and labor was $3,628.58 and Donoho is requesting the maximum Façade Grant allowance of $1,000.00. Maynard made the motion to approve the Façade Grant for Rusty Donoho in the amount of $1,000.00, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Next in New Business Mayor Ruot called on the Christmas on Main committee. Dana Shuster updated Council regarding the plans being made for this years Christmas on Main celebration. Shuster stated that the Committee is trying to promote growth of the celebration. Shuster thanked Council for their past donations and requested that they contribute once again. Maynard made the motion to donate $500.00 to the Christmas on Main celebration, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented her Retainer and Employment Contract for renewal. Attorney Nohren thanked Council for the opportunity to represent the Village of Moweaqua. Nohren explained that her retainer fee is increased to $8,000.00 in this contract and the FOIA retainer will remain the same, at $1,500.00. Attorney Nohren also stated that although the retainers for the previous contract totaled $9,000.00, services rendered totaled $15,468.00. Maynard made the motion to approve renewing the Employment Contract and retainers with Dove and Dove at $9,500.00 for the next fiscal year 2015-2016, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Golf Bond Abatement Ordinance #2015-3 abating the tax that would be levied to pay principle and interest of the said bonds for the current year and all future years in their entirety. Nohren explained that this ordinance is necessary due to the recent refinance of the Golf Bonds. Neece made the motion to approve Golf Bond Abatement Ordinance #2015-3, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot presented his Committee appointments for fiscal year 2015-2016 and requested approval if Council was in agreement. After discussion Lower made the motion to approve Mayor Ruots Committee appointments for fiscal year 2015-2016, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested approval to reappoint Golf Board Members Bill Miller and Mitch Schinzler for four year terms expiring 2019. Maynard made the motion to approve the reappointment of Bill Miller and Mitch Schinzler for four year terms expiring 2019, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested approval to reappoint Zoning Administrator Mike Beck for a five year term. Neece made the motion to reappoint Zoning Administrator Mike Beck for a five year term expiring 2020, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested that the $2,500.00 in Health Flex Spending Account funds that Lola Allen had been receiving as a part time employee be added to her salary. Mayor Ruot explained that Allen is not eligible for the Health Insurance program that the full time employees received and the flex spending accounts are being terminated. Neece made the motion to approve adding $2,500.00 to Lola Allen’s salary and terminating her Health Flex Spending account, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot stated that Chad Lamb is eligible for a 3{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} raise. Lamb did not receive $2,500.00 added to his salary as a result of terminating the Health Flex Spending account and is therefore the only employee eligible for the annual raise. Lower made the motion to approve a 3{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} raise in salary for Chad Lamb, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower and Conlin. Abstain: Reschke. No: None.

Finance Committee Chairman Marcia Maynard stated that the Village Hall CD will be maturing soon. Maynard requested Council’s recommendation regarding what to do with the CD funds. After discussion Reschke made the motion to retire the Village Hall CD and deposit into the General Fund. Council will discuss what to do with the funds at the next Regular Meeting, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chief Maynard requested approval for Officer Lamb to attend a two day Patrol Rifle Officers class. Cost of the class is $349.00 which includes a one night hotel stay. Neece made the motion to approve Officer Lamb attending a two day Patrol Rifle Officers class for $299.00 plus $50.00 for one night hotel stay, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chief Maynard requested approval to purchase two new surveillance cameras for Central Park. Cost of the cameras from Brewer Electronics is approximately $1,300.00 to be paid from the Drug/Alcohol account. Lower made the motion to approve purchasing two new surveillance cameras from Brewer Electronics for $1,300.00 to be purchased from the Drug/Alcohol account, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Chief Maynard explained that two bids have been obtained for purchase and installation of equipment for the newly purchased squad car. After discussion Maynard made the motion to approve the estimate from Central Service Center for equipment and installation for the new squad car, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot made a motion to adjourn if there was no further business to come before Council. Neece made the motion to adjourn, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.