May 12, 2020
Call to Order
Pledge to the Flag
Approval of Bills to be Paid in May
Approval of Treasure’s Report
1. Approval of MFT Bid-Matt Foster
2. Discussion and Possible Action Regarding Voudrie Façade Grant Application- Mayor Neece
3. Discussion and Possible Action Regarding Seitz Façade Grant Applications- Mayor Neece.
1). 118 W. Main
2). 128 W. Main
4. Approval of Ordinance 2020-11 Amending Water Rates and Regulations- Attorney
5. Approval of Resolution 2020-R4-A Resolution Adopting A Supplemental Rule
Concerning Public Comments During Meetings of the Village of Moweaqua Board
And Other Village Boards, Commissions and Committees- Attorney Garwood
6. Discussion and Possible Action Regarding Eligible Use and Percentage of
Revolving Loan Fund- Mayor Neece
7. Discussion and Possible Action Regarding Police Garage Door-Kenny Long
8. Executive Session-Mayor Neece
(a) Regarding the Appointment, Employment, compensation, Discipline,
Performance or Dismissal of a Specific Employee
(b) Pending Litigation
(c) Real Estate
Please Note: Due to COVID-19 restrictions, members of the public may join the meeting by conference call:
1. At time of meeting (May 12, 2020 6:30 p.m.) call the dial in number (701-802-5077)
2. Enter the access code (858190)
The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag. Roll Call was answered by Kenny Long, Dana Fore, Shawn Conlin, J.D. Malone, Josh Whitney and Sean Hayes. Employees present were Beth Hawn, Ramiro Estrada, Brad Sams, Mischelle Davis and Attorney for the Village, Scott Garwood was also present. Others attending included Matt Foster, Tiffany Sloan and Mike Seitz.
Conlin made the motion to approve the Consent Agenda with additions and corrections including the Bills to be Paid in May and the Treasurer’s Report. The minutes of the April Regular Meeting will not be available until the June Regular Meeting. Malone seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Water & Sewer Committee Chairman Kenny Long reported that there was no meeting held for Water & Sewer, however, he has spoken with Mark Bingham regarding ongoing projects. Specifically, the proposed water service line for out of town residents South of Moweaqua, the Hanover/Wall watermain and tank painting. Long reported there was no meeting held for Street & Alley but yield signs and training of full-time personnel are still in progress. Long reported regarding Buildings & Grounds that there was no meeting held but the possible demolition of the old Water Treatment Plant is still on the table.
Golf Committee member Dana Fore stated that the Golf Course is now open and following the Governor’s strict social distancing guidelines. Golf Board member Mike Seitz also briefly discussed the financial condition of the Course stating that it will take some time to bounce back from losing much of their spring revenue.
Finance Committee Chairman Shawn Conlin reported that the budget will be ready to approve in May.
Health and Safety Committee Chairman Sean Hayes reported that approximately 13 letters will be mailed out to people who have yards that need mowed or cleaned up.
Mayor Neece reported that all revolving loans are paid up to date. Mayor Neece also reported that Officer Johnson received a thank you from Jade Braundmeier who was very pleased to have the squad car leading her birthday parade.
Attorney Garwood stated that he has provided a copy of his report prior to the meeting for Council review.
In New Business Mayor Neece called on Village Engineer Matt Foster to discuss MFT Bids. Foster stated that on April 21st bids were accepted for seal coating of various streets in the Village as part of the general maintenance program. One bid was received. Earl Walker submitted a bid of $38,453.00. Fore made the motion to approve the bid from Earl Walker Company to furnish materials and seal coat various streets within the Village of Moweaqua, Long seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece called on Tiffy Sloan of Ayars State Bank to discuss the current Revolving Loan Fund policy. Sloan reported that the Revolving Loan Fund Committee met to discuss suggested changes to eligible uses of funds for the Revolving Loan Fund strategy. Sloan recommends allowing applicants the option to use funds to construct a new facility, add on to a facility, and or purchase a facility. Another recommended change is to increase Moweaqua’s participation to 75% or $75,000.00, whichever is less, subject to availability of funds. The Committee was also in agreement to add that the Committee shall have the flexibility to look at some loans independently, that may not conform to the current set of rules. After consideration, Malone made the motion to accept the proposed changes to the Revolving Loan Fund Strategy, Fore seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece presented a Façade Grant Application submitted by Dean Voudrie owner of Voudrie’s Auto. Voudrie plans to have window frames repaired and/or replaced and have the Wall Street side of the building repaired and painted. After discussion, Fore made the motion to approve the Façade Grant application submitted by Dean Voudrie for repairs to his building located at 130 North Main Street, Conlin seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece presented a Façade Grant application for Mike and Laura Seitz, owners of Northside Enterprises. LLC. Seitz’s propose to have painting and repairs done to walls, exterior doors, windows and window frames, shutters, awnings and roofs at their building located at 118 West Main. An estimate of $5,440.78 from Demascal Construction was included with the application. After discussion Fore made the motion to approve the Façade Grant application for 118 West Main submitted by Mike and Laura Seitz, Hayes seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece presented a Façade Grant application for Mike and Laura Seitz, owners of Northside Enterprises, LLC. Seitz’ propose to have the brick walls cleaned and tuck pointed, surfaces painted and/or repaired and architectural features and doors repaired and/or replaced at the building located at 128 West Main. An estimate of $4,120.00 from Demascal Construction was included with the application. After discussion Malone made the motion to approve the Façade Grant application for 128 West Main submitted by Mike and Laura Seitz, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented Ordinance #2020-11 Amending the Water Rates and Regulations. The Ordinance states that water and sewer service is required for all occupied residential dwelling structures. Fore made the motion to approve Ordinance #2020-11, Hayes seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Attorney Garwood presented Resolution #2020-R4 Adopting a Supplemental Rule Concerning Public Comments During Meetings of the Village Board. The supplemental rule provides that members of the public may address the public body by sending the Village Clerk or other Village representative a written statement to be read aloud at the meeting. The statement must be typed or written legibly, no more than 200 words in length, free of any abusive or obscene language and received by the Village Clerk at the e-mail set forth in the agenda posted for such meeting no less than 3 hours before the commencement of such meeting. Members of the public may address the public body by requesting to participate directly in the meeting during the designated public comment time via telephone. Members of the public seeking to participate directly must send a request to the Village Clerk no less that 24 hours before the commencement of the meeting. The member of the public will be provided with information regarding how to call in to the meeting. The following restrictions apply: Public participants will only be allowed to speak during the designated Public Comment portion of the meeting, Public participants’ lines will be muted until they are recognized by the President or Chair, Public participants must keep their comments to less than 3 minutes and abusive or obscene comments will be prohibited and grounds for the public participant to be removed from the virtual meeting. Whitney made the motion to approve Resolution #2020-R4, Long seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Buildings and Grounds Committee Chairman Kenny Long presented a quote of $315.00 from Raynor Doors and More for replacing the top 3 insulation panels in the police garage door. After discussion Conlin made the motion to approve the estimate of $315.00 from Raynor Doors and More for police garage door insulation panels, Whitney seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece requested a motion to adjourn if there was no further business to come before Council. Whitney made the motion to adjourn, Fore seconded. Council voting Yes: Long, Fore, Conlin, Malone, Whitney and Hayes. No: None.