May 13, 2003 — Regular Meeting

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MOWEAQUA VILLAGE HALL

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of March Special Meeting Minutes

Approval of April Regular Meeting Minutes

Approval of April Executive Session Minutes

Approval of Year End Annual Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid

 

NEW BUSINESS

  1. MFT / Steve Bainbridge
  2. Village Employee and Trustee Appointments
  3. Committee Appointments
  4. Zoning Board Appointments
  5. Golf Board Appointments
  6. Presentation of Certificate to Maynard
  7. Hayden Resignation
  8. Budget
  9. Revolving Loan / Bruce Ball

 

OLD BUSINESS

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

Adjourn


The May Regular Meeting of the Moweaqua Village Council was called to order by Trustee Jim Mahone leading in the Pledge to the Flag. Roll Call was answered by Jon King, Mike Tolly, Norma Stewart, Steve Ruot, Jim Mahone and Louise Weakly. Employees present were Rudy Smith, Boomer Neece, Louis Jordan, Sandi Callison, Lola Allen, Rob Maynard, Paul Bollhorst and Mike Antoline. Others present were Steve Bainbridge, Bruce Sarver, Seth Morse, Virginia Lawton, Michael Reschke, Bruce Ball, Jim Jordan, Louise Althoff, Angie Althoff, and Tom Logan.

Ruot made the motion to approve the minutes of the March Special Meeting, Tolly seconded. Council voting Yes: King, Tolly, Stewart, Ruot, Mahone and Weakly. No: None.

Tolly made the motion to approve the Year End Annual Meeting Minutes, Stewart seconded. Council voting Yes: King, Tolly, Stewart, Ruot, Mahone and Weakly. No: None.

Weakly made the motion to approve the minutes of the April Regular Meeting, King seconded. Council voting Yes: King, Tolly, Stewart, Ruot, Mahone and Weakly. No: None.

King made the motion to approve the minutes of the April 8, 2003 Executive Session, Tolly seconded. Council voting Yes: King, Tolly, Stewart, Ruot, Mahone and Weakly. No: None.

King made the motion to approve the Treasurer’s Report, Weakly seconded. Council voting Yes: King, Tolly, Stewart, Ruot, Mahone and Weakly. No: None.

Tolly made the motion to approve the Bills to be Paid, Ruot seconded. Council voting Yes: King, Tolly, Stewart, Ruot, Mahone and Weakly. No: None.

First in New Business, Mahone called on Evelyn Lowe to come forward and be sworn in as Mayor. Lowe will serve the remaining two years of a four year term.

The following people were sworn in to the position of trustee by Mayor Lowe as follows: Mike Tolly will serve a two year term; Mark Thomas, Jim Mahone, and Louise Weakly will serve four year terms.

Mayor Lowe announced her committee appointment recommendations for the Village Board and requested Council’s approval. Ruot made the motion to approve the committee appointments, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone and Weakly. No: None. A list of the new Village Board Committees is on file with the Clerk.

Mayor Lowe announced her appointment recommendations for the Zoning Board and requested Council’s approval. Mahone made the motion to approve the Zoning Board appointments, Tolly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone, and Weakly. No: None.

Mayor Lowe announced her appointment recommendations for the Golf Board and requested Council’s approval. Ruot made the motion to approve the Golf Board appointments, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone, and Weakly. No: None.

Mayor Lowe asked Chief Smith to present the Governor’s Certificate to Officer Maynard, for completing his twelve weke training period at the Police Training Institute in Champaign. Chief Smith congratulated him for a job well done.

Next in New Business, Mayor Lowe called on Steve Bainbridge. Bainbridge was in attendance in regards to the big letting for oiling streets. Two bids were received. Louis Marsch bid the project at $120,324.00. Allied Asphalt was the low bidder at $116,064.00. Bainbridge requested that Council accept the bid from Allied Asphalt. After discussion, Mahone made the motion to accept the bid from Allied Asphalt, Weakly Seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone, and Weakly. No: None.

Next in New Business, Mayor Lowe asked Tolly to read the letter of resignation from Hayden. Hayden has decided to retire from his Police duties completely by May 1st, 2003. Tolly then made the motion to accept Hayden’s resignation, Ruot seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone, and Weakly. No: None.

Continuing in New Business, Tolly presented the 2003-2004 budget. Copies were provided to Council members at the last Regular Meeting for review. After discussion, Tolly made the motion to accept the 2003-2004 budget as presented, King seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone, and Weakly. No: None.

Finally in New Business, Mahone presented a Revolving Loan Fund Application from Bruce Ball. The purpose of the loan is for repairs to his restaurant and new equipment purchases. Cost of the entire project is $16,650.00. Ball is requesting $6,660.00. The terms of the loan are $121.17 per month for 5 years. A copy of the proposal is on file with the Clerk. Tolly made the motion to approve the loan to Bruce Ball for $6,660.00, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone, and Weakly. No: None.

In Old Business, Mahone discussed with Council complaints he has received from several business owners in reference to the new bypass. Business owners are concerned because there are no signs advertising Moweaqua businesses and access is so difficult since each end of old Highway 51 is stillclosed. Mahone explains he thinks things will get better when the bypass is completely finished but also thinks Council should be thinking of ways to keep our businesses alive. Mahone states he believes this would be a good time to more vigorously pursue annexing the property between the new bypass and Moweaqua limits into the Village to promote development. Mayor Lowe then suggested to Council that a Planning Committee be formed. The committee would consist of two council members and five young Moweaqua residents. The committee would work on planning the area to be annexed and encourage new business development. Tolly made the motion to approve forming a Planning Committee, Weakly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone, and Weakly. No: None.

Attorney’s Report: Antoline reports acquiring a sample annexation agreement that calls for the rebate of property taxes. Antoline will modify the agreement to more effectively serve Moweaqua needs and submit a copy to each board member for review.

Antoline then called on Zoning Administrator Paul Bollhorst to explain the situation with Londale Horton. After a brief explanation and discussion of a contract between Horton and the Village, King made the motion to accept the contract as amended, Ruot seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone, and Weakly. No: None. A copy of the contract is on file with the Clerk.

Committee Reports: Jordan reports well #19 is down. He has received two estimates for repair. Sims Drilling estimated the cost for replacing the pump and mator at $2,909.00. Testing will then be done to determine if an acid treatment is necessary. If so, Sims cost per well for the acid treatment is $2,689.00. Lane Western estimated the cost for replacing the pump and motor at $4,605.00 and the acid treatment if needed will cost $3,750.00 per well. Jordan recommended that Sims Drilling be hired to repair the well. Weakly made the motion to hire Sims Drilling for repairing well #19, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone, and Weakly. No: None.

Police Committee: Chief Smith reports that Maynard’s PTI training needs to be paid for soon and asked for board approval since it was not included on the Bills to be Paid. Smith also states the Village will be reimbursed for one half of the cost. Ruot made the motion to approve payment of $3,600.00 to the University of Illinois for Maynard’s training, Tolly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone, and Weakly. No: None.

Street & Alley Committee: Street Superintendent Boomer Neece reported to Council that he and three other employees went to the Village of Stonington on May 12, 2003 to help with storm damage clean up. Neece reports that they hauled away 22 truck loads of brush and there was much more to be done as there was heavy damage.

Mayor Lowe reported to Council that the Clerk’s printer does not work. Keith Storck has looked at the printer which was purchased in 1997 and suggested the Village purchase a new printer as they are inexpensive. It would be more economical to purchase a new one rather than fix the old one. The cost will be approximately $250.00 plus installation. Weakly made the motion to approve purchasing a new printer for the Clerk, Mahone seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone, and Weakly. No: None.

Mayor Lowe also reports the need for three filing cabinets for administration. Two 4 drawer cabinets will be used by the Treasurer for Golf Course files and one 2 drawer cabinet will be used by the Zoning Administrator. Weakly made the motion to purchase three new filing cabinets, Ruot seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone, and Weakly. No: None.

The treasurer is also in need of a new printer. Her new program requires the reports be printed on a laser printer. Keith Storck recommended an HP LaserJet 2300d at a cost of $899.00 plus installation. After discussion Mahone made the motion to purchase the laser printer, Tolly seconded. Council voting Yes: King, Tolly, Thomas, Ruot, Mahone, and Weakly. No: None.

Tolly made the motion to adjourn, Mahone seconded.