May 13, 2008 — Regular Meeting

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REGULAR MEETING

May 13, 2008

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of Treasurers Report

Approval of April Regular Meeting Minutes

Approval of Year End Annual Meeting Minutes

Approval of Bills to be Paid

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. MFT Bids – Steve Bainbridge
  2. Appropriation Ordinance – Mike Antoline
  3. Benson Disposal License – Mike Antoline
  4. Police Policy Ordinance – Mike Antoline
  5. Holiday Ordinance – Mike Antoline
  6. Zoning Fee Ordinance – Mike Antoline
  7. West Main Railroad Crossing – Mayor Lowe
  8. North Macon Property – Mayor Lowe
  9. South Railroad Property – Mayor Lowe

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Lowe leading in the Pledge to the Flag. Roll Call was answered by Jon King, Howard Wise, Mark Thomas, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Officer Hess, Paul Bollhorst, Louis Jordan, Lola Allen, Officer Maynard, Boomer Neece, and Attorney for the Village, Mike Antoline, was also present. Others attending included Steve Bainbridge, Steve Hooper, Dave Benson, Jerry and Susan Paradee, Patty Jordan, Marcia Maynard and Janie Wise.

Ruot made the motion to approve the Treasurers Report, Mahone seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

After discussion, King made the motion to approve the April Regular Meeting Minutes with corrections, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the minutes of the Year End Annual Meeting, Ruot seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the Bills to be Paid in May, Reschke seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

In Mayor Lowe’s report she thanked the Village Employees for cleaning up the downtown area so nicely for the filming on Sunday. Mayor Lowe also reported that the Water Department received an award from the Illinois Department of Public Health in recognition of achieving the highest standard of compliance for at least 15 consecutive years in accordance with the Illinois Fluoridation Act. Mayor Lowe thanked Water and Sewer Superintendent Louis Jordan for maintaining the Water Departments record of compliance.

Attorney Antoline presented the 2008-2009 Appropriation Ordinance #05/13/08-1. After a brief explanation by Antoline, Ruot made the motion to approve Ordinance #05/13/08-1, Mahone seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Attorney Antoline discussed with Council the need for a Trash Haulers License Ordinance. Dave Benson of Benson’s Disposal would like to be licensed with the Village of Moweaqua but Antoline explains that our current code only implies that a trash haulers license is required. Council was in agreement for Antoline to update the code with a new ordinance which he will present at the June Regular Meeting.

Attorney Antoline presented the updated Police Policy Manual Ordinance #05/13/08-2. The manual was presented for review by Council at the April Regular Meeting and a copy will be on file with the Clerk after approval. Wise made the motion to approve Ordinance #05/13/08-2, King seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Attorney Antoline reported that notices to abate have been sent requiring some residents to clean up their property.

Attorney Antoline also discussed the importance of the Annual Sales Tax Report and will assist the Clerk in taking a closer look at its accuracy.

Attorney Antoline informed Council that a fireworks permit has been prepared for Central States Fireworks according to code.

Water and Sewer Superintendent Louis Jordan was sent an offer from IMRF. IMRF is giving Jordan the opportunity to pay 16 months of retirement that Jordan missed paying into when he hired on with the Village of Moweaqua. Jordan explained that he was not informed about IMRF until 16 months after being hired. The cost of gaining the 16 months of retirement is $933.64. After discussion Mahone made the motion to approve payment of $933.64 for 16 months of omitted IMRF service for Jordan, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Village Engineer, Steve Bainbridge, was in attendance to present bids for this years street project. Louis Marsch and Allied Asphalt bid the project with Allied Asphalt being the lower bidder. Bainbridge explained that rock blade mix prices have gone up substantially from $19.00 per ton to $29.00 per ton and this will cause the Street and Alley Departmentt to go over what was budgeted for street work. Bainbridge goes on to say that when a municipality goes that far over what was budgeted IDOT will usually ask for a re-bid. But in this case IDOT has taken into consideration the volatility of prices and the fact that the bids were so close. IDOT is willing to award either bid even though that will mean we will go 15{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} over budget. Bainbridge requested a motion to accept the lowest bid. Mahone made the motion to approve Allied Asphalts bid for this years street project, Thomas seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Lowe discussed the poor condition of the rail road crossing at W. Main Street and also the condition of the property at 320 N. Macon Street. Street and Alley Superintendent Boomer Neece attested to the dilapidated condition of the property at 320 N. Macon and asked what action could be taken to resolve this problem. Not only is the house in a state of disrepair but the Street and Alley Department has cleaned up and mowed the property for five consecutive years. Attorney Antoline stated he can apply for a court order authorizing demolition if Council sees fit. Antoline also stated that the Village employees can do the demolition or hire a contractor. The minimum fee for demolition will likely be around $5,000.00. Mahone made the motion to approve Attorney Antoline applying for a order of demolition, Wise seconded. Council voting Yes: King, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Lowe requested a motion to adjourn if there was no further business to come before Council. Ruot made the motion to adjourn, Mahone seconded. Meeting adjourned at 7:55 P.M.