May 13, 2014 — Regular Meeting

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REGULAR MEETING

May 13, 2014

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of March 31st Special Meeting Minutes

Approval of April 29th Special Meeting Minutes

Approval of April Regular Meeting Minutes

Approval of Bills to be Paid in May

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of Façade Grant Application / Mark Thomas – Mayor Ruot
  2. EPA Loan Application / Water Treatment Plant Budget – Steve Bainbridge
  3. Golf Bond Refinancing – Bernardi Securities / John Balzano
  4. Approval to Hire Auxiliary Officers – Attorney Nohren
  5. Adrian Litigation – Attorney Nohren
  6. Approval of Tapping Fees Ordinance – Attorney Nohren
  7. Attorney Employment Contract – Mayor Ruot
  8. Approval of Committee Appointments – Mayor Ruot
  9. Approval of Zoning and Planning Commission Reappointments
  10. Discussion Regarding Insurance – Mayor Ruot
  11. Approval of Employee Raises – Dave Little
  12. Approval to Transfer Funds from Telephone Tax Account to General Fund – Mischelle Davis
  13. Approval of Kids in the Park Donation – Chief Maynard
  14. Approval of Cuffs Against Cancer Donation – Chief Maynard
  15. Approval to Purchase Video Cameras – Chief Maynard
  16. Approval of Quote for Squad Car Decals – Chief Maynard

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Joann Lower, Dave Little and Zach Hite. Employees present were Louis Jordan, Ramiro Estrada, Mitch Schinzler, Chief Maynard, Officer Tallman and Attorney for the Village, Liz Nohren was also present. Others present included Leto Voudrie, John Balzano, Steve Hooper, Evelyn Lowe and Mike Reschke.

Lower made the motion to approve the minutes of the March 31st Special Meeting, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Maynard made the motion to approve the minutes of the April 29th Year End Meeting, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Burgener made the motion to approve the minutes of the April Regular Meeting, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Maynard made the motion to approve the Bills to be Paid in May with corrections and additions, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Maynard made the motion to approve the Treasurer’s Report, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Chairman Joann Lower reported that the Golf Committee does not want to pursue video gaming at the Golf Course at this time. Lower recommended that the issue be revisited next spring.

In New Business Mayor Ruot stated that Mark Thomas of Thomas Plumbing has applied for a Façade Grant for property located at 107 E. Main. Thomas has replaced all the windows on the North, South and West sides of the building. Thomas has also provided the required photos of completed work and invoices validating the project costs. The cost of the project is $5,672.95 and Thomas would receive $1,000.00 in grant funds if his application is approved. Hite made the motion to approve Mark Thomas application for a Façade Grant, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot called on John Balzano of Bernardi Securities who was in attendance to discuss the possibility of refinancing the Golf Course bonds. A copy of the presentation is on file in the Clerks office. Council thanked Balzano for his time and stated that they were not ready at this time to make a decision regarding refinancing. Attorney Nohren stated that the Village would contact Balzano with their decision when one is made.

Attorney Nohren explained that the daughter of Robert Adrian, Kathy Bunning, is no longer interested in paying off the tax lien regarding her parents property located at 326 N. Main. Nohren stated that the Village could purchase the tax lien and acquire the property then clean it up and sell it. Nohren explained that the tax buyer has stated that he would sell the tax lien which would allow the Village to avoid going through the foreclosure process. Nohren stated that normally that would not be a problem but in this case the title holders of record are deceased. After contacting the heirs, two will not sign the consent to foreclose so probating the estate will be necessary. Nohren stated that probating is very expensive and it would cost the Village much less to obtain the property through purchasing the tax lien. Lower made the motion to approve the purchase of the tax lien regarding 326 N. Main St., Little seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Attorney Nohren presented Ordinance 05/13/14-2 Providing for Tap-on Fees to the North Main Street Water Main Extension. Applicants for water service on the North Main Street Water Main Extension will be required to pay $2,300.00 plus the cost of labor and materials beginning May 1, 2014. Maynard made the motion to approve Ordinance #05/13/14-2, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Attorney Nohren presented the 2014-2015 Attorneys’ Employment Contracts. The retainer charge is $7,500.00 and the Freedom of Information Act Officer charge is $1,500.00, totaling $9000.00. Lower made the motion to approve the Attorney Retainer Contract and fee of $7500.00 and the FOIA Contract and fee of $1,500.00, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot presented his Committee Appointments for 2014-2015 for approval. After review Maynard made the motion to approve the 2014-2015 Committee Appointments, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot reported that there are three Zoning and Planning Commission members up for reappointment. Cinda Jordan, Marcia Blades and Jack Penrod will each serve five more years on the Zoning and Planning Commission. The terms will expire in 2019. Burgener made the motion to approve the reappointment of Cinda Jordan, Marcia Blades and Jack Penrod to five year terms expiring 2019, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Personnel Committee Chairman Dave Little recommended that all employees except golf employees receive a 2{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} pay raise beginning retroactive to May 1st, 2014. After discussion Little made the motion to approve a 2{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} pay raise for all employees except golf employees, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Clerk Davis presented a request from Treasurer, Sandi Callison for approval to transfer funds of $13,104.80 from the Telephone Utility Tax Account to the General Fund to reimburse for property maintenance wages, trees and signs in the 2013-2014 fiscal year. Little made the motion to approve transferring $13,104.80 from the Telephone Tax Account to General Fund for reimbursement of Property Maintenance Wages, Trees and Signs in fiscal year 2013-2014, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Chief Maynard requested approval to donate $200.00 to the Masonic “Kids in the Park” July 4th celebration. After discussion Burgener made the motion to donate $200.00 to the Masonic “Kids in the Park” July 4th celebration. $100.00 from the Drug and Alcohol account and $100.00 from Water and Sewer Account 51.42.913, Lower seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Chief Maynard requested approval to donate $250.00 from the Drug and Alcohol Account to “Cuffs Against Cancer”. Henry made the motion to donate $250.00 to “Cuffs Against Cancer” from the Drug and Alcohol Account, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Chief Maynard requested approval to purchase a new video squad car camera for $1,000.00 from donation funds. Maynard made the motion to approve purchasing a squad car video camera for $1,000.00 from donation funds, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Chief Maynard presented a quote from Dynagraphics for a graphics package for the 2014 Tahoe Squad Vehicle. After discussion Lower made the motion to approve the estimate of $960.00 from Dynagraphics for 2014 Tahoe graphics package, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Hite made the motion to adjourn, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Lower, Little and Hite. No: None.