May 14,2019–Regular Meeting

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REGULAR MEETING

May 14, 2019
6:30 P.M.

Call to Order Pledge to the Flag Roll Call

CONSENT AGENDA
Approval of April Regular Meeting Minutes
Approval of Year End Annual Meeting Minutes
Approval of May 7, 2019 Special Meeting Minutes
Approval of Bills to be Paid in May
Approval of Treasurer’s Report

Committee Reports Attorney’s Report Mayor’s Report Public Comment

NEW BUSINESS
1. Approval of MFT Bid – Mark Bingham
2. Moweaqua Park District TIF Request – Mayor Neece
3. Approval of Facade Grant Application Revisions – Mayor Neece
4. Approval of Cross Connection Control Survey – JD. Malone
5. Approval of Quote for Asphalt Repair – Ramiro Estrada
6. Approval of Sign Inspection Resolution #2019-Rl – Ramiro Estrada
7. Approval of Ordinance #2019-07 Amending Zoning Text Regarding Special Use Permits – Mayor Neece
8. Approval of Ordinance #2019-08 Amending Meeting Time – Mayor Neece
9. Approval of Ordinance #2019-09 Amending Accessory Use Restrictions – Attorney Flynn
10. Discussion & Possible Action Regarding Nuisance Properties – Marcia Maynard
11. Discussion and Possible Action Regarding Funding Options for Completion of Village Street & Alley Maintenance Shed – Kenny Long
12. Approval to Purchase Refurbished Computer – Josh Whitney
13. Approval to Purchase Speed Radar Trailer – Josh Whitney
14. Approval to Purchase Dump Truck Tires – Ramiro Estrada
15. Approval to Purchase Backhoe Tires – Ramiro Estrada
16. Discussion and Possible Action Regarding the Hiring of a Full Time Officer – Josh Whitney
17. Discussion and Possible Action Regarding the Hiring of a Water Clerk
– ].D. Malone
18. Executive Session – Mayor Neece
(a) Regarding the Appointment, Employment, Compensation,
Discipline, Performance or Dismissal of a Specific Employee
(b) Pending Litigation
(c) Real Estate

Adjourn
____________________________________________________________________________________________________________________________________________________
REGULAR MEETING
May 14, 2019

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag. Roll Call was answered by Kenny Long, Dana Shuster, Marcia Maynard, J.D. Malone, Josh Whitney and Sean Hayes. Employees present were Lola Allen, Louis Jordan, Ramiro Estrada, Sandi Callison, Chief Maki, Marcia Blades, Gwinner Snyder, Beth Hawn, Teresa Toler, Mischelle Davis and Attorney for the Village, Ed Flynn was also present. Others attending included Dave Boyd, Steve Hooper, Tyler McLain, Beth Jackson, Robin Schinzler, Jim Jordan, Mark and Sue Hogan, Dean Voudrie, Billy Voudrie, Mary Cave, Justin Johnson, Jim Smith, Kay Jordan, Janet Simmons, Robin Thomas, Linda Long, Wes and Sadie Hogan, Joann Lower, Dave & Laura Burget and Michael Reschke.
Maynard made the motion to approve the Consent Agenda with additions and corrections, including April Regular Meeting Minutes, Year End Annual Meeting Minutes, May 7, 2019 Special Meeting Minutes, Bills to be Paid in May and Treasurer’s Report, Malone seconded. Council voting Yes: 6. No: 0.
In New Business Mayor Neece called on Mary Cave to discuss MFT Bids. Bingham stated that on April 25th bids were received for seal coating of various Village streets as part of the general maintenance program. Two bids were received for oil and chipping work. Cave reported that the low bid for the seal coating work was submitted by Earl Walker Co., Inc. of Sullivan, Illinois. Walker Company’s bid was $29,073.36. Malone made the motion to approve the bid of $29,073.36 for furnishing materials and seal coating from Earl Walker Co., Whitney seconded. Council voting Yes: 6. No: 0.
Mayor Neece presented a TIF request from the Moweaqua Township Park District. The Park District states that the sport of Pickleball has become a mainstay in their North Park. Funds and resources are needed to upgrade and create a permanent pickleball court on a seldom used tennis court. Funds needed for the project are approximately $14,201.08. Several pickleball pros were in attendance in support of the new court. After discussion Shuster made the motion to approve donating $14,201.08 of TIF funds to the Moweaqua Township Park District for a pickleball court, Maynard seconded. Council voting Yes: 6. No: 0.
Mayor Neece presented a revised Façade Grant application for Council Review. The application was modified to make it more suitable for the needs of the community. After discussion, Whitney made the motion to approve the Façade Grant application revisions, Hayes seconded. Council voting Yes: 6. No: 0.
Water and Sewer Committee Chairman J.D. Malone informed Council that the Water Department is required by the IEPA to conduct a periodic “Cross Connection Control Survey”. A cross-connection is any situation that allows a potable (safe) water source and a non-potable (contaminated) water source the opportunity to come into contact with each other. The Illinois Environmental Protection Agency (IEPA) and the Illinois Department of Public Health (IDPH) are responsible for ensuring that cross-connections do not occur through the enforcement of cross-connection control regulations. Malone requested approval to have the survey printed and sent by bulk mailing to the Village of Moweaqua water customers. Maynard made the motion to approve printing and mailing of the Cross-Connection Control Survey, Malone seconded. Council voting Yes: 6. No: 0.
Street and Alley Superintendent Ramiro Estrada requested approval of a quote from Allied Asphalt for repairing 223 square feet of asphalt in various locations. Malone made the motion to approve the quote of $1,887.00 from Allied Asphalt for repair of 223 square feet of 4-inch-thick asphalt, Shuster seconded. Council voting Yes: 6. No: 0.
Clerk, Mischelle Davis presented Resolution #2019-R2 Adopting an Assessment Method Policy for Sign Retro-Reflectivity. Street and Alley Superintendent Ramiro Estrada explained that the Village of Moweaqua is required to have a method in place and use the method to maintain the minimum retro-reflectivity levels of installed traffic control signs established by the Manual of Uniform Traffic Control Devices and located along village highways under their jurisdiction. After discussion Maynard made the motion to approve adopting Resolution #2019-R2 with corrections, Shuster seconded. Council voting Yes: 6. No: 0.
Mayor Neece presented Ordinance #2019-07 Amending Zoning Text Regarding Special Use Permits. Special Use applicants will no longer be required to re-apply annually. After discussion Shuster made the motion to approve Ordinance #2019-07, Malone seconded. Council voting Yes: 6. No: 0.
Mayor Neece presented Ordinance #2019-08 Amending the Time for Regular Village Board Meetings. Regular Village Board Meetings will be held on the second Tuesday of each month at 6:30 P.M. Maynard made the motion to approve Ordinance #2019-08, Whitney seconded. Council voting Yes: 6. No: 0.
Attorney Flynn presented Ordinance #2019-09 Amending the Zoning Code Regarding Accessory Use Restrictions. The Ordinance states that under no circumstances shall a shipping container, semi-trailer container, or any other free-standing storage container be permitted for use as an accessory use in any residential zoning district. Shuster made the motion to approve Ordinance #2019-09, Malone seconded. Council voting Yes: 6. No: 0.
Street and Alley Committee Chairman, Kenny Long discussed plans to move forward with some of the finishes at the new Street/Water Maintenance Building. Long proposes to use $50,000.00 of funds that were recently reimbursed to the General Fund from TIF Funds and Business District Funds. The funds that were reimbursed, much of which included building maintenance, dated back to fiscal year 2015-2016 and were TIF or Business District Tax eligible expenses. Long explained that planned improvements include concrete in half of the building, restrooms, drains, a divider wall and radiant heat. Long stated that when these improvements are done the old building located on Macon Street can then be sold to reimburse funds back to the General Fund. After discussion, Long made the motion to approve moving forward with finishing the Street/Water maintenance shed not to exceed $50,000.00, Whitney seconded. Council voting Yes: Long, Maynard, Malone, Whitney and Hayes. No: Shuster.
Police Committee Chairman Josh Whitney requested approval to purchase a refurbished laptop from Tough Rugged Laptops. The cost for the laptop is $1,085.98 and will be used by the third full time officer. Hayes made the motion to approve purchasing a refurbished laptop from Tough Rugged Laptops for $1,085.98, Long seconded. Council voting Yes: 6. No: 0.
Whitney also requested approval to purchase a used Speed Radar Trailer from Central Service Center in Blue Mound for $5,500.00. The trailer has an 18-inch speed display in amber 100-watt solar panel, Red Blue violator warning LED lights, 4 stand-alone jacks and 1-year warranty. After discussion Whitney made the motion to purchase a used Speed Radar Trailer from Central Service Center for $5,500.00, Long seconded. Council voting Yes: Long, Malone, Whitney and Hayes. No: Maynard and Shuster.
Street and Alley Superintendent Ramiro Estrada presented quotes for dump truck tires. After discussion Malone made the motion to purchase 3 seamed recapped tires from Voudrie’s Auto for $811.95, Long seconded. Council voting Yes: 6. No: 0.
Estrada presented a quote for backhoe tires for Council review. After discussion Shuster made the motion to purchase 2 backhoe tires from Voudrie’s Auto for $576.26. The cost will be split between Street and Water, Hayes seconded. Council voting Yes: 6. No: 0.
Personnel Committee Chairman J.D. Malone reported that at the May 7th Special Meeting a motion was made to hire Leslie McDaniel as the new Water Clerk. McDaniel declined the position. Malone explained that all candidates who applied were fit for the position and after further consideration it was determined that Virginia Morrell would be offered the position. After discussion Malone made the motion to hire Virginia Morrell as the new Water Clerk at a pay rate of $12.50 per hour and be provided the following benefits; Ten prorated 4-hour sick days for the remainder of 2019, ten 4-hour sick days beginning January 1, 2020, five 4-hour days-vacation after completion of one year employment, Three 4-hour personal days beginning January 1, 2020, prorated personal days for the remainder of 2019, eleven paid 4-hour holidays per calendar year and IMRF retirement, Shuster seconded. Council voting Yes: 6. No: 0.
Maynard made the motion to enter Executive Session regarding the appointment, employment, compensation, discipline, performance or dismissal of a specific employee, pending litigation and/or real estate, Shuster seconded. Council voting Yes: 6. No: 0.
Shuster made the motion end Executive Session, Malone seconded. Council voting Yes: 6. No: 0.
Whitney made the motion to hire Justin Johnson as full time Police Officer at a pay rate of $19.00 per hour beginning August 12, 2019 with a pay increase to $20.00 per hour, Hayes seconded. Council voting Yes: 6. No: 0.
Shuster made the motion to adjourn, Whitney seconded. Council voting Yes: 6. No: 0.