May 8, 2012 — Regular Meeting

← Back to Meeting Minutes
Print This Page

REGULAR MEETING

May 8, 2012

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of April Special Meeting Minutes

Approval of April Regular Meeting Minutes

Approval of April Year End Meeting Minutes

Approval of Treasurer’s Report

Approval of Bill to be Paid in May

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Revolving Loan Fund Application / Mark Thomas – Ed Heck
  2. Sidewalk Bids – Ramiro Estrada
  3. Tree Removal – Ramiro Estrada
  4. Tree Planting – Ramiro Estrada
  5. Backhoe Tires – Ramiro Estrada
  6. Ordinance Re: Training & Standards for Part Time Police Officers – M. Antoline
  7. Paradee Variance Ordinance – Mike Antoline
  8. Curfew Fee Ordinance – Mike Antoline
  9. Condemnation 506 E. Chestnut – Mike Antoline
  10. Vacation Pay / Allen – Dave Little
  11. Building Painting – Don Henry
  12. Grass Ordinance Violation – Marcia Maynard
  13. Façade Grant Program – Steve Ruot
  14. Fireworks – Steve Ruot
  15. Ratify Motion to Reduce Hudson Ord. Violation Fine – Bill McDaniel
  16. Zoning Appointments – Mayor Tolly
  17. Committee Appointments – Mayor Tolly
  18. Summer Help Applications – Mayor Tolly
  19. Golf Cart Exchange and Purchase – Mayor Tolly

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Don Henry, Larry Burgener, Steve Ruot, Dave Little and Bill McDaniel. Employees present were Kim Adamson, Louis Jordan, Ramiro Estrada, Ed Hanley, Lola Allen and Attorney for the Village, Mike Antoline was also present. Others present included Ed Heck, Mary Ann Stiner, Evelyn Lowe, Dean Voudrie, Jay Giles, Mike Reschke and Brice Hennings.

Ruot made the motion to approve the minutes of the April Special Meeting, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Maynard made the motion to approve the minutes of the April Regular Meeting, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Burgener made the motion to approve the minutes of the April Year End Annual Meeting, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Maynard made the motion to approve the Treasurer’s Report, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Ruot made the motion to approve the bills to be paid in May with additions and corrections, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Little and McDaniel. No: None.

Community Development Director Kim Adamson provided Council with a summary of her report for May 2012. Adamson reports that she is continuing her search for grants that might suit the Villages needs, such as the ITEP Grant and the Illinois Main Street Program. Adamson has attended the Regional Tourism / Economic Development Meeting in Sullivan and also met with the Economic Development Director for Ameren. Adamson stated that she is in discussions with LESO in regard to their Requisition of Property Program. By enrolling into the program the Village can obtain free equipment. The Law Enforcement Support Office requires $300.00 to enroll in the program. The equipment must be used for law enforcement and shipping costs would be the Villages responsibility. Adamson encouraged Council Members to call her at any time if they have further questions.

Attorney Antoline reported that Council members should have received new code pages regarding abandoned vehicles and a copy of the notice to abate that was sent to John Bial. All members stated that they had received the materials. Regarding a complaint that was received about the abandoned property located at 326 N. Main Antoline stated that he would begin the process of locating the owner so the Village can charge the appropriate person(s) for mowing. Antoline stated that all other legal business would be discussed as it appears on the agenda.

Mayor Tolly requested an update from Attorney Antoline regarding Denton Pizza’s delinquent revolving loan. Antoline reported speaking with Ed Heck from Ayars State Bank and their Attorney, who is preparing the foreclosure of Denton Pizza. A paragraph will be included in the foreclosure documents that states the Village of Moweaqua will be allowed to go onto the property and recoup materials covered by the UCC lien before the sheriff’s sale takes place. The Village will have to then decide what will be done with the recovered property.

In New Business Mayor Tolly called on Chairman of the Community Development Committee, Ed Heck, to present a revolving loan fund application from Mark Thomas. Heck stated that the amount requested is $14,000.00 to be paid back in monthly installments over 7 years. The money will be used to start a plumbing, heating and A/C business. Heck reported that the Committee voted unanimously to grant the loan. After discussion Maynard made the motion to approve a community development loan in the amount of $14,000.00 to Mark Thomas, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Jay Giles who was in attendance to express his interest in the Façade Grant Program. Giles explained that he has taken over Forston’s Barber Shop and would like to utilize the Façade Grant Program to replace the old barber shop pole with a new functioning one. Giles provided pictures and estimates of what the pole will cost and stated that he is interested in an application as soon as the grant program has been approved.

Mayor Tolly called on Street and Alley Superintendent Ramiro Estrada to present the sidewalk bids. Estrada reported receiving two bids. J.P. Construction bid $22.00 per lineal foot, 4 feet wide and Don Lester bid $20.00 per lineal foot , 4 feet wide. After discussion Ruot made the motion to approve the bid of $20.00 per lineal foot from Don Lester, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Estrada also presented two bids for removal of two trees. Southard Tree Service bid $1,125.00 and Ozier Tree Service bid $1,150.00. Burgener made the motion to approve the bid of $1,125.00 from Southard Tree Service, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Estrada requested approval to purchase 15 boulevard trees from Elwin Tree Farm. Estrada explained that $4,000.00 is in the budget for trees and the trees range in price from $215.00 to $250.00. After discussion Little made the motion to approve the purchase of 15 boulevard trees from Elwin Tree Farm, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Estrada requested approval to purchase a new set of tires for the backhoe. Two estimates were obtained. Wiseman’s estimate for the tires came to $1,729.58. Voudrie’s estimate came to $1,880.50. Maynard made the motion to approve the bid from Wiseman’s Auto providing the bid was for 10 ply tires, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented the Standards for Part Time Officers Ordinance #05/08/2012-1. Burgener made the motion to approve Ordinance #05/08/2012-1, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented Variance Ordinance #05/08/2012-2. Maynard made the motion to approve Variance Ordinance #05/08/2012-2, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Dave Little to discuss vacation pay for Lola Allen. Little stated that at the Year End Annual meeting the decision was made by council to pay employees for vacation time and comp. time that they had accumulated from the previous year. It was also decided that carrying over vacation time will no longer be allowed and a maximum of 80 hours comp. time can be accumulated. Employees are to use or lose their vacation days if not used by their anniversary date each year. Allen had accumulated vacation time that was inadvertently overlooked. Little made the motion to approve the payment for accumulated vacation days to Lola Allen, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Don Henry to discuss the exterior painting of Village Hall. Henry stated that he has obtained bids for the painting of the exterior of the Village Hall. After discussing the bids, Ruot made the motion to approve hiring Mike Beck to paint the Village Hall, Maynard seconded. Dave Little raised a concern that the contractors did not bid the same and it is difficult to make a decision based on the differences. After discussion Council voting Yes: None. Council voting No: Maynard, Henry, Burgener, Ruot, Little and McDaniel. Henry was asked to obtain more comparable bids that state what type of paint, how many coats etc. and present them at the June Regular Meeting.

Mayor Tolly called on Marcia Maynard to discuss grass ordinance violations. Maynard explained that there is currently an ordinance in place that requires residents not to blow grass clippings into the street. Maynard requested that the ordinance be enforced more strictly in order to keep the storm sewers flowing freely. Council was in agreement and it was suggested that a notice be published in the paper informing residents of the ordinance and its importance.

Mayor Tolly called on Steve Ruot to discuss the Façade Grant Program. Ruot stated that $10,000.00 was budgeted for fireworks and approximately $5,000.00 has been received in donations. Ruot suggested moving $5,000.00 of fireworks money into an account for façade grants. After discussion Ruot made the motion to move $5,000.00 from the fireworks fund into an account to be used for the façade grant program, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None. Ruot suggested that the Façade Grant Program wording state that the Village will match each applicants contribution up to a maximum of $1,000.00 per year. Council agreed that Community Development Director Kim Adamson be given the responsibility to write the Façade Grant to meet the Villages needs and present at the next Regular Meeting.

Steve Ruot made the motion to ratify last months decision to pay the difference up to a maximum of $10,000.00 after donations to Central States Fireworks for the July 4th celebration, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

McDaniel made the motion to ratify last months decision to reduce Lynn Hudsons fine to one $75.00 citation, Ruot seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly requested approval to reappoint Lola Allen as the Zoning and Planning Commission Secretary. Burgener made the motion to approve reappointing Lola Allen as the Zoning and Planning Commission Secretary for a five year term, 2012-2017, Little seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly requested approval to appoint Brice Hennings to the Zoning and Planning Commission as Shirley Allens replacement. Little made the motion to approve the appointment of Brice Hennings to the Zoning and Planning Commission for a five year term, 2012-2017, to replace Shirley Allen, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly called on Golf Board Chairman Ed Hanley to discuss the golf cart exchange and purchase. Hanley reported receiving a quote from TNT Golf Car & Motorsports for the lease purchase of 60 golf carts. TNT will take 60 of our used golf carts as trade in at $1,150.00 per cart. The net price for the 60 newer carts is $123,500.00 and the interest rate is 3.577{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137}. After discussion Maynard made the motion to approve the lease purchase of 60 golf carts from TNT Golf Car & Motorsports, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Tolly requested a motion to adjourn if there was no further business to come before council. Ruot made the motion to adjourn, McDaniel seconded. Council voting Yes: Maynard, Henry, Burgener, Ruot, Little and McDaniel. No: None.