May 8, 2018–Regular Meeting

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Call to Order
Pledge to the Flag
Roll Call

 

CONSENT AGENDA

Approval of April Regular Meeting Minutes
Approval of April Year End Annual Meeting Minutes
Approval of Bills to be Paid in May
Approval of Treasurer’s Report

 

Committee Reports
Attorney’s Report
Mayor’s Report
Public Comment

 

NEW BUSINESS

  1. Approval of MFT Bids – Steve Bainbridge
  2. Approval of Burdick Plumbing & Heating Change Order #6 – Steve Bainbridge
  3. Approval of Burdick Plumbing & Heating Pay Estimate #16 – Steve Bainbridge
  4. Approval of Sidewalk Bids – Louis Jordan
  5. Approval of Donation to Kids in the Park July 4th Celebration – Leto Voudrie
  6. Approval of Golf Board Re-appointment – Mayor Neece
  7. Approval of Zoning Board Re-appointments – Mayor Neece
  8. Discussion and Possible Action Regarding the Sale of Squad Car – Chief Maki
  9. Discussion and Possible Action Regarding the Purchase of Squad Car – Chief Maki
  10. Discussion and Possible Action Regarding Computer & Tech Support – Joann Lower
  11. Discussion and Possible Action Regarding Permanent Part Time Employee Benefits – Joann Lower
  12. Discussion and Possible Action Regarding Security Cameras for New WTP – Marcia Maynard
  13. Approval of 808 Properties Annexation Agreement – Attorney Flynn
  14. Discussion and Possible Action Regarding Establishment of Community Development Committee Establishment – Mayor Neece
  15. Proposal for Planting Flowers in Downtown Planters – Joann Lower
  16. Quote for Planting Flowers in Downtown Planters – Mayor Neece
  17. Executive Session – Mayor Neece
  • Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee
  • Pending Litigation
  • Real Estate

 

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll Call was answered by Tatum Plain, Dana Shuster, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin.  Employees present were Louis Jordan, Chief Maki, Dave Little, Mischelle Davis and Attorney for the Village, Ed Flynn was also present.  Others attending included Village Engineer, Steve Bainbridge, Gary and Janie Boulware, Leto Voudrie, Sheriff Koonce, Ryan Neece, Martha Henderson, Ken & Linda Long, Ellen Gibson, Steve Bainbridge, Brandon Rarick and Marlo Jackson.

Maynard made the motion to approve the Consent Agenda with additions and corrections, including the April Regular Meeting Minutes, Year End Annual Meeting Minutes, Bills to be Paid in May and Treasurer’s Report, Conlin seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

In New Business Village Engineer Steve Bainbridge presented MFT Bids for seal coating and patching of various streets in the Village.  Bainbridge reported that there were two bids received for oil and chipping work.  The low bid for seal coating was submitted by Earl Walker Co. out of Sullivan, Illinois.  A formal bid tabulation is on file with the Clerk.  After discussion Lower made the motion to approve the low bid from Earl Walker Co. in the amount of $14,272.00 for seal coating, Reschke seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Bainbridge reported that four bids were received for the patching work.  The low bid for patching was submitted by Otto Baum Co. out of Morton, Illinois.  A formal bid tabulation is on file with the Clerk. After discussion Lower made the motion to approve the low bid from Otto Baum Co. in the amount of $79,950.50, Conlin seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Bainbridge presented Burdick Plumbing & Heating Change Order #6 increasing the contract price $7,327.00 for furnishing and installing two dehumidifiers in the equipment room of the new water treatment plant facility.  Dehumidified air will extend the life of the electrical components and paint systems by keeping condensation off of those systems.  Consideration was given to moving the dehumidifier at the old water treatment plant but it will not perform well enough to properly operate at the new plant.  Reschke made the motion to approve Burdick Plumbing and Heating Change Order #6 increasing the contract price $7,327.00, Lower seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Bainbridge presented Burdick Plumbing & Heating Pay Estimate #16 in the amount of $351,375.08.  Bainbridge stated that with this payment estimate the work on the new Water Treatment Plant facility is 89% complete.  After discussion Shuster made the motion to approve Burdick Plumbing & Heating Pay Estimate #16 in the amount of $351,375.08, Conlin seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

In Street and Alley Superintendent Ramiro Estrada’s absence, Louis Jordan presented bids for various sidewalks.  Jordan reported receiving four bids.  The low bid was submitted by C.L. Rhodes out of Shelbyville, Illinois.  After discussion Conlin made the motion to approve the low bid from C.L. Rhodes in the amount of $8.75 per square foot, Lower seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Leto Voudrie was in attendance requesting a donation to the Mason’s “Kids in the Park” 4th of July Celebration.  Voudrie thanked the Mayor and Trustees for their support in past years.  After discussion Reschke made the motion to donate $100.00 from the Water & Sewer Fund, $100.00 from the Drug Alcohol Fund and $100.00 from the Administration Fund, Lower seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece requested approval to reappoint Brad Burgener to the Golf Course Board for a 4-year term.  Shuster made the motion to reappoint Brad Burgener  to the Golf Course Board for a term running 2018-2022, Maynard seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece requested approval to reappoint Jim Jordan to the Zoning Board for a 5-year term and Dave Little as Zoning Administrator for a 1-year term.  Maynard made the motion to reappoint Jim Jordan to the Zoning Board for a 5-year term and Dave Little as Zoning Administrator for a 1-year term, Conlin seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard presented a quote from BARCOM Security for a security system to be installed at the new Water Treatment Facility.  Cost for equipment and installation is $5,727.00 and the annual fee for monitoring and service is $1,776.96.  After discussion Reschke made the motion to approve the quote from BARCOM Security for a security system at the new Water Treatment Facility in the amount of $5,727.00 for equipment and installation and $1,776.96 for monitoring and service, Maynard seconded.  Council voting Yes:  Shuster, Maynard, Lower and Reschke.  Abstain:  Conlin.  No:  None.

Attorney Flynn presented the 808 Properties Annexation Agreement.  After review and discussion, Shuster made the motion to approve the Annexation Agreement for 808 Properties as presented, Maynard seconded.  Council voting Yes:  Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Ellen Gibson was in attendance requesting approval to have Moweaqua citizens adopt a downtown planter.  She has shared her idea with a few people and received positive feedback.  With Council approval she has 20 of the 22 pots adopted already.  This poses no cost for the Village.  After discussion, Reschke made the motion to approve Gibson’s proposal for adopting out the downtown planters for the spring and summer growing season, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Shuster made the motion to enter Executive Session regarding the appointment, employment, compensation, discipline, performance or dismissal of a specific employee, pending litigation and real estate, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Shuster made the motion to end Executive Session, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece requested a motion to adjourn if there was no further business to come before Council.  Conlin made the motion to adjourn, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Approved June 12, 2018