November 10, 2009 — Regular Meeting

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REGULAR MEETING

November 10, 2009

Moweaqua Village Hall

7:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of October Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in November

Mayor’s Report

Attorney’s Report

Committee Reports

Public Participation

NEW BUSINESS

  1. Supplemental Budget Appropriation Ordinance – Mike Antoline
  2. Tax Levy Ordinance – Mike Antoline
  3. Annual Abatement Ordinance – Mike Antoline
  4. Amended Burning Ordinance – Mike Antoline
  5. Amended Weed Ordinance – Mike Antoline
  6. Amended Mobile Home Ordinance – Mike Antoline
  7. Zoning Administrator Camera – Howard Wise
  8. Regular Meeting Time Change for December – Mike Tolly

OLD BUSINESS

  1. Bids for Mayors Office and Records Room – Howard Wise

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Tolly leading in the Pledge to the Flag. Roll Call was answered by Marcia Maynard, Howard Wise, Mark Thomas, Steve Ruot, Jim Mahone and Mike Reschke. Employees present were Ramiro Estrada, Louis Jordan, Lola Allen, Paul Bollhorst, Chief Maynard and Attorney for the Village, Mike Antoline was also present. Others present included Janie Wise, Larry Morrell, Steve Hooper, Al Oliger, Lynn Hudson and Evelyn Lowe.

Ruot made the motion to approve the minutes of the October Regular Meeting, Mahone seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mahone made the motion to approve the Treasurer’s Report, Ruot seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Reschke made the motion to approve the Bills to be Paid in November with additions and corrections, Maynard seconded. Council voting Yes: Maynard, Thomas, Ruot, Mahone and Reschke. No: None.

In Mayor Tolly’s report he informed Council that the Village Hall will be used as a testing site for the 2010 Census. Anyone interested in participating in taking the census can take the civil service test at the Village Hall on November 30, 2009 between 1:00 P.M. and 4:00 P.M.

Mayor Tolly also reported that 84 applications for the Police Department vacancies were taken out. Of the 84 taken out, 34 were returned. Of the 34 that were returned 12 passed the testing, 8 failed and 14 didn’t show up. Mayor Tolly stated that interviews will begin and he hopes to be able to vote on a new Officer by the December Regular Meeting.

Attorney Antoline presented 2009-2010 Tax Levy Ordinance #11/10/09-1. Mahone made the motion to approve Ordinance #11/10/09-1, Thomas seconded. Council voting Yes: Maynard, Wise, Thomas, Mahone and Reschke. No: Ruot.

Attorney Antoline presented Annual Abatement Ordinance #11/10/09-2. Thomas made the motion to approve Annual Abatement Ordinance #11/10/09-2 Mahone seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

In an effort to update the Municipal Code book Attorney Antoline stated that the next ordinances are corrections to ordinances already previously approved. Antoline began by presenting the amended “Open Burning” Ordinance #11/10/09-3. Thomas made the motion to approve Ordinance #11/10/09-3, Wise seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented the amended “Weeds” Ordinance #11/10/09-4. Mahone made the motion to approve Ordinance #11/10/09-4, Ruot seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Attorney Antoline presented the amended “Mobile Homes” Ordinance #11/10/09-5. Mahone made the motion to approve Ordinance #11/10/09-5, Thomas seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Attorney Antoline reported that he has sent a letter to the delinquent revolving loan recipient and also to the owner of the house on Macon Street where the sidewalk was damaged during demolition. Antoline inquired whether or not we had received any response from either. Mayor Tolly said there has been no response. Antoline stated that he would follow up on both of these issues.

Ruot inquired about the contractor who had not paid his supplier as of the last Regular Meeting. Antoline stated that he has not received any response in regard to this matter either. Mayor Tolly agreed to contact the supplier to see if any payments have been made. Water and Sewer Superintendent Louis Jordan suggested that in the future the contractors be required to provide lien waivers from their suppliers. Attorney Antoline stated that provision would have to be made clear to the contractor. Also, the waivers would have to be provided before we would issue a check to the contractor. Mahone suggests another way to avoid this problem would be to simply issue separate checks to the contractor and his suppliers.

In Committee reports Maynard stated that she had received a complaint about a property on Plum Street that has a pile of debris on it. Officer Maynard agreed to speak to the resident.

Wise inquired whether there has been any resolution to the problem on Robert Street. Chief Maynard reports that the back yard has been surrounded by fencing and that no one has approached him with further complaints. Mayor Tolly reports that he has spoken to the resident and inspected the property. Some of the landscape materials have been used by the property owner, some have been distributed to other people and what is left will also be used by the property owner. Attorney Antoline stated that according to the suit that has been filed there was a time frame for when the issue was to be resolved. Mahone suggested that if it isn’t completely resolved that they should be required to apply for a Special Use Permit.

In Committee reports Wise informed Council that Mike Cavanaugh of the West Central Development Council is encouraging the Village to apply for more grants. Cavanaugh stated that there is money available for other projects such as to cover engineering costs for lift station repairs etc. Wise will continue communicating with Cavanaugh and keep Council informed.

Ruot reported that he has inquired of other Villages if they use a petty cash system. Of the Villages he contacted they all have a petty cash system. Each department is responsible for balancing their own petty cash accounts and receipts on a monthly basis. A receipt must be turned in before reimbursement of the account can occur. Mayor Tolly suggests that the department heads decide if there is a need for a petty cash fund in their department so the issue can be brought before Council at the December Regular Meeting.

Finance Committee Chairman Mike Reschke reported that the Sesquicentennial Account #01.123 needs to be renamed the Street and Alley Department Flag Account. Reschke made the motion to rename account #01.123 the Street and Alley Department Flag Account, Mahone seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

In Public Participation Chief Maynard thanked the Council members and employees who assisted during the testing of the police applicants. Maynard stated that he would also send a thank you note to the Sheriff of Macon County for allowing Lieutenant Jim Ruot to assist also. Maynard hopes to have an Officer hired by the December Regular Meeting. The new hire will be able to attend the Police Training Institute beginning in January 2010.

Lynn Hudson was in attendance to inquire about zoning permits and their uses. He informed Council that he may purchase a property but wants to be sure ahead of time that he will be able to use it the way he has planned. After discussing the types of businesses Hudson would like to use the building for Attorney Antoline explained in detail what types of zoning permits are available. Antoline determined that Hudson should apply for a Special Use Permit. Hudson stated that the building may be used for more than one type of business. Antoline explained that he can either apply for Special Use Permits for both businesses at the same time and be charged one fee or apply for one now and another in the future.

In New Business Wise suggested to Council that the Zoning Administrator be allowed to purchase a digital camera. With pictures Bollhorst would be able to communicate

zoning problems to Council easier. Wise made the motion to approve the purchase of a digital camera for $200.00 or less for the Zoning Administrator, Mahone seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly requested discussion about changing the December Regular Meeting time to 6:00 P.M. Attorney Antoline stated that a couple of the other municipalities he serves have changed their meeting time to 6:00 P.M. and are pleased with the change. After discussion Maynard made the motion to change the Regular Meeting time to 6:00 P.M. until further notice, Mahone seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.

Mayor Tolly called on Howard Wise to discuss bids for the Mayors office and records room. Wise stated that two bids were received and that J.P. Construction’s bid was the lowest. After discussion Reschke made the motion to hire DMJ Construction for remodeling the Mayor’s office and records room, Thomas seconded. Council voting Yes: Thomas and Reschke. No: Maynard, Wise, Ruot and Mahone. Motion not carried.

After further discussion Mahone made the motion to accept the lowest bid from J.P. Construction for remodeling the Mayor’s office and records room, Ruot seconded. Council voting Yes: Maynard, Wise, Ruot and Mahone. No: Thomas and Reschke.

Mayor Tolly requested a motion to adjourn if there was no further business to come before Council. Maynard made the motion to adjourn, Thomas seconded. Council voting Yes: Maynard, Wise, Thomas, Ruot, Mahone and Reschke. No: None.