November 10, 2015 — Regular Meeting

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REGULAR MEETING

November 10, 2015

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of October Regular Meeting Minutes

Approval of Bills to be Paid in November

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Approval of Sewer Treatment Plant Payment Estimate – Steve Bainbridge
  2. Approval to Pay IMLRMA Premium – Mischelle Davis
  3. Approval to Renew Hedges Farm Lease – Liz Nohren
  4. Tax Levy Ordinance for Review – Liz Nohren
  5. Approval of Mutual Aid Agreement – Liz Nohren
  6. Approval of Ordinance #2015-14 Amending Chapter 6 Article 1-4 of the Revised Building Code – Liz Nohren
  7. Approval of Ordiance #2015-15 Amending Chapter 40 Article 9-5 of the Revised Zoning Code – Liz Nohren
  8. Discussion and Possible Action Regarding Knight Revolving Loan – Liz Nohren
  9. Discussion and Action Regarding Property Located at 502 S Plum – Liz Nohren
  10. Discussion and Action Regarding Property Located at 326 N. Putnam – Liz Nohren
  11. Discussion and Action Regarding Property Located at 110 N. East – Liz Nohren
  12. Discussion and Action Regarding Property Located at 110 E. Cherry – Liz Nohren
  13. Discussion and Action Regarding Mobile Home Ordinance – Mike Reschke
  14. Approval of Trash Haulers Contract – Mike Reschke
  15. Approval to Purchase Surveillance Cameras – Mayor Ruot
  16. Discussion and Action Regarding Police Department Staffing – Chief Maynard
  17. Discussion and Approval Regarding Employee IMRF Hours – Louis Jordan
  18. Approval to Purchase Storage Cabinets – Joann Lower
  19. Approval to Rebuild or Replace Leaf Vac – Ramiro Estrada

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll Call was answered by Boomer Neece, Don Henry, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin. Employees present were Louis Jordan, Ramiro Estrada, Lola Allen, Ed Hanley, Chad Lamb, Brad Burcham and Attorney for the Village, Liz Nohren was also present. Others present included Steve Bainbridge, Dean Voudrie and Steve Hooper.

Neece made the motion to approve the minutes of the October Regular Meeting, Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Lower made the motion to approve the Bills to be Paid in November with additions and corrections, Reschke seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Neece made the motion to approve the Treasurer’s Report, Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

In New Business Mayor Ruot called on Village Engineer Steve Bainbridge. Bainbridge was in attendance to present Payment Estimate No. 1 regarding the Sewer Treatment Plant Chlorination / De-chlorination project. Payment in the amount of $1,350.00 is due to Burdick Plumbing and Heating for completing the first step in the project. Bainbridge provided copies of the project outline and first invoice to Council members for review. Neece made the motion to approve payment to Burdick Plumbing and Heating in the amount of $1,350.00, Maynard seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mischelle Davis presented the Illinois Municipal League Risk Management Premium notice for 2016. Davis provided copies of the premium notice to Council members so they could review the four payment options offered. Since the Village is currently seeking quotes from other companies for risk management insurance Reschke made the motion to approve payment option 2 after confirmation regarding IMLRMA’s refund procedure and amount. Option 2 requires two $26,251.88 installments due on November 2, 2015 and May 13, 2016. Conlin seconded. Council voting Yes: Neece, Henry, Maynard, Reschke and Conlin. No: Lower.

Attorney Nohren presented the Farm Lease Agreement between the Village of Moweaqua and Hedges Farms, Inc. Hedges agrees to farm the property located on the south side of East Main for the term of the lease which is November 1, 2015 – October 31, 2016 and reimburse the Village for real estate taxes. Neece made the motion to renew the Farm Lease with Hedges Farms, Inc., Lower seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented the annual Tax Levy Ordinance to Council for review. Nohren stated that the Tax Levy Ordinance will be on file with the Clerk for 30 days and will be placed on the December Agenda for approval.

Attorney Nohren presented Zoning Ordinance #2015-14 regarding the Duration of Building Permits. A permit will be valid for 180 days if construction is not completed within the 180 days the applicant must apply for an extension of the permit. If approved by the Village Council, said extension will only be issued for an additional 180 days and must have Village Council approval. Maynard made the motion to approve Zoning Ordinance #2015-14, Neece seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Attorney Nohren presented Zoning Ordinance #2015-15 regarding the Renewal of Building Permits. Initial Certificates of Zoning Compliance will be valid for 180 days, or until revoked for failure to abide by a corrective action order. Initial Certificates of Zoning Compliance may be renewed by the Zoning Administrator, with Village Council approval, for successive 180 day periods upon written request, provided the applicant is making a good faith effort to complete the authorized work. Neece made the motion to approve Zoning Ordinance #2015-15, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Building and Grounds Committee Chairman Joann Lower requested approval to purchase a new storage cabinet for the Village Hall garage. The cabinet being used currently is rusted and falling apart. Neece made the motion to approve purchasing a new storage cabinet, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.

Mayor Ruot requested a motion to adjourn is there was no further business to come before Council. Neece made the motion to adjourn, Henry seconded. Council voting Yes: Neece, Henry, Maynard, Lower, Reschke and Conlin. No: None.