November 12, 2014 — Regular Meeting

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REGULAR MEETING

November 12, 2014

Village of Moweaqua

6:30 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of October Regular Meeting Minutes

Approval of September Special Meeting Minutes

Approval of Bills to be Paid in November

Approval of Treasurer’s Report

Committee Reports

Attorney’s Report

Mayor’s Report

NEW BUSINESS

  1. Update on Water Plant Project – Steve Bainbridge
  2. Approval to Drill Test Hole for Well 21 – Steve Bainbridge
  3. Approval of Proposal for Well 18 & 19 Rehab – Louis Jordan
  4. Approval of Revolving Loan Application (Downs) – Jerry Bertrand
  5. Review Tax Levy Ordinance – Liz Nohren
  6. Approval of Bohlen Farm Lease – Liz Nohren
  7. Approval of Proposed Mutual Aid Agreement w/Assumption – Liz Nohren
  8. Approval to Purchase Keller Oil Co. Lot – Liz Nohren
  9. Approval of Quotes for Police Department Radio System – Chief Maynard
  10. Approval to Donate 326 N. Main to the Ministerial Alliance – Marcia Maynard
  11. Approval of Golf Board Appointments – Mayor Ruot
  12. Approval of Winter Golf Course Closure – Mayor Ruot
  13. Approval of Fundraiser Donation – Mayor Ruot
  14. Approval to Pay IMLRMA Premium – Mischelle Davis
  15. Discuss Personnel (Executive Session) – Mayor Ruot

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Ruot leading in the Pledge to the Flag. Roll call was answered by Marcia Maynard, Don Henry, Larry Burgener, Dave Little and Zach Hite. Joann Lower was absent. Employees present were Louis Jordan, Ramiro Estrada, Chief Maynard, Ed Hanley and Attorney for the Village, Liz Nohren was also present. Others present included Steve Bainbridge, Mike Reschke, Carrie Downs, Steve Hooper, Ed Broaddus, Jerry Bertrand, Rod Hite, Robin Tolly and Boomer Neece.

Maynard made the motion to approve the minutes of the October Regular Meeting, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Burgener made the motion to approve the minutes of the September Special Meeting, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Maynard made the motion to approve the Bills to be Paid in November, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Hite made the motion to approve the Treasurer’s Report, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Attorney Nohren reported that the house located at 400 E. Elm is involved in a bankruptcy. The next bankruptcy status hearing will be in February 2015. Nohren stated that nothing can be done, such as foreclosure or liens until the house is released from bankruptcy. Attorney Nohren stated that Village employees should keep a record of mowing and maintenance until further notice.

Mayor Ruot reported that revolving loan recipients are current in their payments and several loans are close to being paid off. Mayor Ruot reminded Council members to be aware that revolving loan money is available to promote new business.

In New Business Mayor Ruot called on Village Engineer Steve Bainbridge. Bainbridge presented information regarding the possibility of extending a public utility easement along Gorden Road from Pinkston Dr. easterly across the highway to the east end of 800 E. Road. Bainbridge explained that the easements would be to allow for future extension of sewer and water lines to serve the area along the easements. Bainbridge requested that Council review the information for next months regular meeting.

Bainbridge reported regarding the impending Water Plant project that he and Water and Sewer Superintendent Louis Jordan have been working together and looking at different equipment manufacturers. At the old water plant just outside of town well water goes through aerators and filters and then is treated with chlorine and fluoride. The new plant will be located in town and in addition to aeration and filtration will provide softening and nitrate removal. Bainbridge explained that he is still in the application process and has received the preliminary environmental clearances. Bainbridge stated that by December or January the application should be completed.

Bainbridge explained that approval to drill a test well is needed for well #21. Well #21 will have the full capacity needed for the new water plant. After discussion Hite made the motion to approve drilling test well #21, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Jordan requested approval to have cleaning and rehabilitation done to wells 18 and 19 by Peerless Midwest. Jordan received quotes from Layne Western and Peerless Midwest. Jordan explained the Layne Western quote is double that of Peerless Midwest due to a union contract which they are subject to. Maynard made the motion to approve the quote from Peerless Midwest to clean and rehabilitate wells 18 and 19 at $6,800 per well, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Next in New Business Mayor Ruot called on Revolving Loan Fund Chairman Jerry Bertrand to present an application submitted by Carolyn and Carrie Downs of Cake and Candy Connection. The Downs have requested $16,000.00 to remodel and add new equipment to Carolyn’s home in order to relocate the business there and bring it up to required health code standards. Bertrand provided a detailed description of funds including credit scores, which are satisfactory and repayment ability, also satisfactory. Bertrand stated that Downs received a revolving loan when she first opened her business and has four payments left. Maynard made the motion to approve granting a revolving loan in the amount of $16,000.00 to Carolyn and Carrie Downs, Hite seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Attorney Nohren presented the preliminary Tax Levy Ordinance #12/9/2014-1 for Council review. Nohren explained that the Ordinance must be available for public inspection for 30 days before passage. The Ordinance will be presented for approval at the December Regular Meeting.

Attorney Nohren presented a Farm Lease that is an agreement between the Village of Moweaqua and Hedges Farms. Hedges has agreed to lease the property owned by the Village of Moweaqua to use for agricultural purposes only and reimburse the Village of Moweaqua for property taxes associated with the property. Henry made the motion to approve the Farm Lease agreement between the Village of Moweaqua and Hedges Farms, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Attorney Nohren reported that she has been in contact with the EPA regarding the Keller Oil property that the Village has inquired about purchasing. Council did not approve the proposed ordinance at the last regular meeting because it prohibited the use of groundwater as a potable water supply within the Village of Moweaqua. Nohren stated that the EPA representative informed her that the lot may be purchased or leased without the remediation letter but the Village would assume any and all liability associated with the property. After discussion Council was in agreement that the property will not be bought or leased by the Village.

Attorney Nohren stated that at the last regular meeting she was asked to make contact with the Shelby County Sheriff’s office to inquire if they would consider contributing towards a new repeater to assist with communications. Chief Maynard explained that communication is difficult on the digital system. The Village is far enough away from Shelbyville that the signal is weak. Nohren reported that the Sheriff’s opinion is that Shelbyville does not have a problem with communications but Moweaqua does. The Sheriff stated that Shelby County administration is about to change and that Moweaqua should consult with the new Sheriff. He stated that Shelby County is not in a position to provide for all the municipalities therefore cannot provide for one. Chief Maynard requested approval to accept quotes from Global Technical and Craig Antenna for equipment to be used if the new Shelby County administration switches back to the analog system. Global Tech quoted $1,446.44 for one mobile radio and Craig Antenna quoted $14,930.00 for one Kenwood repeater. After discussion Hite made the motion to approve the quote from Global Technical of $1,446.44 for one mobile radio and the quote from Craig Antenna of $14,930.00 for one Kenwood repeater, Burgener seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None. The total cost for the equipment will be $16,376.44. Half of the total cost will paid from the CIPS Major Projects fund and half will be paid from the Police Department Equipment fund 01.21.831.

Mayor Ruot called on Marcia Maynard to discuss the property located at 326 N. Main. Maynard reported that she was approached by the Ministerial Alliance about the property. The members of the Ministerial Alliance would like for Council to consider donating the property for the food pantry. Representative for the Ministerial Alliance, Ed Broaddus, explained that they would like to erect a 30 foot by 50 foot building to house the food pantry. Broaddus stated that donations will pay for the building and volunteers will build it. Broaddus stated that the food pantry has moved several times but they need a larger facility. Broaddus informed council that there are not many buildings downtown that suit the needs of the food pantry. After discussion, Attorney Nohren suggested that the Village lease the property to the Ministerial Alliance for a minimal fee and require them to carry liability insurance. Council agreed that the neighbors in the area should be notified. Mayor Ruot stated that this issue will be discussed in further detail at the next regular meeting.

Mayor Ruot presented two new appointments to the Golf Board. Upon Council approval Bob Moberly and Brad Burgener will be appointed to four year terms which will expire in April 2018. Little made the motion to approve appointing Bob Moberly and Brad Burgener to the Golf Board for four year terms expiring April 2018, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Mayor Ruot also presented a Golf Board Proposal for layoffs and recalls for 2015. Golf Pro Brad Burcham has also requested a reduction of $100.00 per month on his lease due to a slowdown in sales. Burgener made the motion to approve the Golf Course Proposal for 2015, Maynard seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

The Clerk presented the 2015 Annual Contribution amount for IMLRMA risk management insurance. The amount due is approximately $1,800.00 less than last years contribution. Total amount due is $51,037.00. An early pay discount of 1.5{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} is offered if paid by November 21, 2014. Little made the motion to approve paying IMLRMA by November 21, 2014 the total sum of $50,271.44, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Mayor Ruot requested a motion to enter Executive Session to discuss Personnel. Burgener made the motion to enter Executive Session to discuss Personnel, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Maynard made the motion to end Executive Session, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.

Mayor Ruot requested a motion to adjourn if there was no further business to come before Council. Burgener made the motion to adjourn, Henry seconded. Council voting Yes: Maynard, Henry, Burgener, Little and Hite. No: None.