November 12, 2019–Regular Meeting

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REGULAR MEETING

November 12, 2019
6:30 P.M.

Call to Order
Pledge to the Flag
Roll Call

CONSENT AGENDA
Approval of October Regular Meeting Minutes
Approval of October Special Meeting Minutes
Approval of Bills to be Paid in November
Approval of Treasurer’s Report

Committee Reports
Attorney’s Report
Mayor’s Report
Public Comment

NEW BUSINESS
1. Discussion and Possible Action Regarding Employee Health Insurance
Renewal – Donna Parker
2. Approval to Donate to the Children’s Toy Depot – Shawn Conlin
3. Approval to Donate to Christmas on Main – Shawn Conlin
4. Discussion and Possible Action Regarding Cannabis Regulation and Tax
Act – Attorney Garwood
5. Discussion and Possible Action Regarding Reimbursement of Real Estate
Taxes to Property Owners as it Relates to Annexation Agreement
#5-10-2005-2 – Mayor Neece
6. Approval of Competitive Bid Ordinance #2019-18 – Attorney Garwood
7. Approval of Bid for Kitchenette Plumbing – Kenny Long
8. Discussion and Possible Action Regarding Installation of Yield Signs –
Kenny Long
9. Discussion and Possible Action Regarding the Purchase or Lease of Three
Police Department In-Car Cameras and Three Body Cameras – Josh Whitney
10. Approval to Adopt Mental Health Policy – Josh Whitney
11. Discussion and Possible Action Regarding New Street Shed Insulation Bids –
Ramiro Estrada
12. Approval of Corrpro Cathodic Protection Annual Service Agreement – Ramiro
Estrada
13. Discussion and Possible Action Regarding Water Clerk Computer and
Software – Ramiro Estrada
14. Discussion and Possible Action Regarding the IMLRMA Renewal – Mischelle
Davis
15. Approval to Pay Golf Course Portion of IMLRMA Premium from General Fund
And Apply to the Golf Course Loan – Mischelle Davis
16. Executive Session – Mayor Neece
(A) Regarding the Appointment, Employment, Compensation, Discipline,
Performance or Dismissal of a Specific Employee
(B) Pending Litigation
(C Real Estate

Adjourn

______________________________________________________________________________________________________
REGULAR MEETING
November 12, 2019

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag. Roll Call was answered by Kenny Long, Dana Shuster, Shawn Conlin, J.D. Malone, Josh Whitney and Sean Hayes. Employees present Ramiro Estrada, Beth Hawn, Brad Sams, Chief Maki, Mischelle Davis and Attorney for the Village, Scott Garwood was also present. Others attending included Tyler McLain, Donna Parker and Louis Jordan.
Chairman of the Street & Alley Committee Kenny Long reported that installation of yield signs is on the agenda to be discussed and the Sidewalk/Bike Path study is still in progress. Long also reported for Buildings & Grounds that seal coating is finished at the Water Treatment Plant and Maintenance Shed. The concrete is finished in the maintenance shed and the plumbing is still in progress. Long stated that insulation bids are on the agenda for discussion as well. Long reported that he inquired about an appraisal for the old street maintenance shed and the cost was quoted at $1,200.00. Long stated that another option may be an assessment which would be free.
Chairman of the Water & Sewer Committee J.D. Malone reported that a form was submitted to the EPA regarding scheduling of the Hanover Wall Watermain project. Malone stated that advertisement for bids would take place in February 2020, bid opening would take place in March 2020, construction would begin in May 2020 with a completion date of September 2021.
Other discussion at the committee meeting included colors and logo for water tower and ground storage water tank painting and possibly having to purchase new billing and water reading programs soon.
Chairman of the Police Committee Josh Whitney reported that new officer Justin Johnson will be graduating from the Law Enforcement Training Center this month. Whitney stated that all other business discussed at the committee meeting is on the agenda.
Chairman of the Golf Committee Sean Hayes reported that the IMLRMA insurance premium for the Golf Course is on the agenda for discussion. Hayes stated that the new suggested golf rates for 2020 have been decided.
Attorney Scott Garwood stated that everything he needs to discuss is on the agenda.
Mayor Neece reported that thank you letters were received from Team Meghan Bugg, the Wanda Medler family and also the Moweaqua Senior Citizens. Mayor Neece stated that there will be an Employee Appreciation lunch at the Village Hall on November 20th at 12:00 and invited Council members to come if they were able.
Malone made the motion to approve the Consent Agenda with additions and corrections, including the October Regular Meeting Minutes, October Special Meeting Minutes, Bills to be Paid in November and Treasurer’s Report, Whitney seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None.
Donna Parker of Peterson Insurance was in attendance and presented the Blue Cross Blue Shield renewal. Parker explained that BCBS quoted $7,058.60 for the 2020 health insurance premium with a $4,500.00 per person deductible. This is a slight increase from last year’s premium of $7,008.71 and deductible of $4,300.00. Parker stated that she obtained quotes from Health Alliance and United Healthcare that were several hundred dollars higher than Blue Cross. Conlin made the motion to approve the quote of $7,058.60 for the 2020 Blue Cross Blue Shield employee health insurance renewal premium with a $4,500.00 deductible, Hayes seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None.
Shawn Conlin presented a donation request from the Children’s Toy Depot which is a cause the Village has donated to annually for several years. After discussion, Shuster made the motion to donate $200.00 from Water Department funds and $500.00 from General funds, Whitney seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None.
Shawn Conlin presented a donation request from the Christmas on Main Committee which the Village has also supported annually. After discussion Malone made the motion to approve donating $500.00 to the Christmas on Main Committee and also allow the Village Hall meeting room to be used for vendors on November 30th, Hayes seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None
Attorney Garwood reported that there are several options the Village may choose from with respect to the Cannabis Regulation and Tax Act. The Village can adopt and enforce local ordinances regulating possession and public consumption so long as the regulations and penalties are consistent with the act. This would make any use in violation of the Act an ordinance violation subject to potential fines by the Village. Or, the Village can prohibit cannabis businesses altogether. Another option would be to allow cannabis businesses. If it elects to do so it may limit the location of cannabis businesses to certain zoning classifications by ordinance. The Village may impose a Municipal Cannabis Retailer’s Occupation Tax of up to 3% of the purchase price in .25% increments. After discussion Malone made the motion to have Attorney Garwood draft an opt out Ordinance regarding the Cannabis Regulation and Tax Act, Long seconded. Council voting Yes: Long, Conlin, Malone, Whitney and Hayes. Abstain: Shuster. No: None.
Attorney Garwood presented Ordinance #2019-18 Amending the Bidding and Contract Procedures. Competitive bids will be required when the estimated cost thereof shall exceed $25,000.00 unless competitive bidding is waived by a vote of two-thirds of the Trustees then holding office. The estimated cost was previously $20,000.00. After discussion Shuster made the motion to approve Ordinance #2019-18 Amending the Bidding and Contract Procedures, Conlin seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None.
Long presented a quote from Stiner’s Plumbing for installation of plumbing for the Village Hall offices kitchenette. After discussion Hayes made the motion to approve the kitchenette plumbing quote of $1,099.35 from Stiner’s Plumbing, Long seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None.
Long requested approval to purchase and install yield signs. Street and Alley Superintendent Brad Sams has estimated the cost for the signs at $1,100.00. Shuster made the motion to approve purchasing yield signs for $1,100.00, Whitney seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None.
Whitney reported that in October Council approved purchasing 1 GETEC body and in-car camera for $9,853.69. Whitney stated, however, they have determined that 3 body and in-car cameras can be leased for $19,240.42. Chief Maki stated that a grant will be obtained for the cameras. After discussion Whitney made the motion to rescind the October 8th motion to purchase 1 GETEC body and in-car camera and approve the estimate of $19,240.42 from Midwest Public Safety for leasing 3 body and 3 in-car cameras, Long seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None.
Whitney presented a Mental Health Policy to be added to the Police Department Policy Manual. The Mental Health Policy is a guide for responding to persons experiencing a mental health crisis. An officer’s judgement is critical in such situations. After review and discussion of the policy Conlin made the motion to approve adding the Mental Health Policy to the Police Policy Manual, Malone seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney, and Hayes. No: None.
Water and Sewer Superintendent Ramiro Estrada presented quotes for maintenance shed insulation. Three quotes were obtained and of the three Assured Insulation out of Decatur was the lowest at $10,750.00. Whitney made the motion to approve the quote of $10,750.00 for maintenance shed insulation providing their quote includes prevailing wage, Shuster seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None.
Estrada presented an estimate from Corrpro for annual service on the ground storage water tanks cathodic protection. Cost for the maintenance is $705.00. After discussion, Shuster made the motion to approve the estimate of $705.00 from Corrpro for Cathodic Protection, Malone seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None.
Estrada reported that the Water Clerk has had many problems with computer and software recently and is due for an upgrade. Estrada requested approval to purchase a new computer for the Water Clerk and have the existing software transferred. Estrada is looking into new software that will also need to be purchased soon. Conlin made the motion to purchase a new computer for the Water Clerk and have the existing software transferred, Malone seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None.
Clerk Mischelle Davis presented the IMLRMA Renewal Premium notice. IML offers 3 payment options. Option #1 allows municipalities to pay early and save 1%. That amounts to $551.64. After discussion Shuster made the motion to choose IMLRMA payment Option #1 and pay the total due of $54,862.36 including the 1% discount of $551.64, Conlin seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None.
Davis requested approval to pay the Golf Course portion of the IMLRMA premium, $11,850.00, from General Fund and apply that amount to the Golf Course Loan. Shuster made the motion to approve payment of the Golf Course portion of the IMLRMA premium, $11,850.00, from the General Fund and apply the amount to the Golf Course Loan, Conlin seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None.
Mayor Neece requested a motion to adjourn if there was no further business to come before Council. Malone made the motion to adjourn, Shuster seconded. Council voting Yes: Long, Shuster, Conlin, Malone, Whitney and Hayes. No: None.