November 13, 2012 — Regular Meeting

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REGULAR MEETING

November 13, 2012

Village of Moweaqua

6:30

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of October Regular Meeting Minutes

Approval of October Special Meeting Minutes

Approval of Bills to be Paid

Approval of Treasurer’s Report

Committee Reports

Community Development Director Report

Attorney’s Report

Mayor’s Report

Public Comment

NEW BUSINESS

  1. Approval to Pay Main Pump Station Rehab Bill to Burdick Plumbing and Heating from Grant Funds, $11,099.70 – Steve Bainbridge
  2. Approval of Tax Levy Ordinance – Mike Antoline
  3. Approval of Beck Variance Ordinance – Mike Antoline
  4. Approval of Agreement to Waive Right to Enforce Covenant – Mike Antoline
  5. Approval of Sudden Link / New Wave Agreement – Mayor Tolly
  6. Approval to Pay IMLRMA Premium – Mischelle Davis
  7. Approval to Transfer Funds Originally Put into a “Village Hall” CD, $55,761.77 – Marcia Maynard
  8. Approval of Changes to be Made to the Zoning Code Regarding Special Uses and Square Footage Minimum – Steve Ruot
  9. Proposal of New 15 Inch Tile to be Installed on Curry Property – Steve Ruot
  10. Approval to Make Changes in Employee Benefits and Compensation – Dave Little
  11. Approval of Holiday Pay Rate for Part Time Officers – Chief Maynard

OLD BUSINESS

  1. Ratification of October Motion to Approve Paying $1,000.00 to RIVA Security For Security System at Golf Course – Marcia Maynard
  2. Ratification of October Motion to Approve Donation of $300.00 to “Christmas on Main” – Kim Adamson

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Pro Tem Steve Ruot leading in the Pledge to the Flag. Roll call was answered by Don Henry, Larry Burgener, Steve Ruot, Dave Little and Bill McDaniel. Employees present were Lola Allen, Louis Jordan, Ed Hanley, Kim Adamson, Ramiro Estrada and Attorney for the Village, Mike Antoline was also present. Others present included Mike Beck, Steve Bainbridge, Evelyn Lowe, Sharon Reschke, Mike Reschke, Jim Jordan and Bill Flowers.

McDaniel made the motion to approve the minutes of the October Regular Meeting, Little seconded. Council voting Yes: Henry, Ruot, Little and McDaniel. Abstain: Burgener. No: None.

Burgener made the motion to approve the minutes of the October Special Meeting, Henry seconded. Council voting Yes: Henry, Burgener, Ruot and McDaniel. Abstain: Little. No: None.

Burgener made the motion to approve the Bills to be Paid with additions and corrections, McDaniel seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented Variance Ordinance #11/13/2012-2 for Mike Beck approving the construction of a porch 15 feet from the front lot line rather than 25 feet. The Variance was unanimously approved by the Zoning and Planning Commission. Little made the motion to approve Variance Ordinance #11/13/2012-2, Henry seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline explained to Council that Lisa Pugsley is trying to sell her lots on South Putnam Street. However, a portion of that property previously belonged to the Moweaqua Park District where a community building once stood. Antoline explained that when the property was sold a restrictive covenant was included in the deed. The restrictive covenant stated that a portion of the property shall be reserved for public park purposes or recreational uses. Antoline explained that the easiest way around this covenant is to enter into an agreement with all parties, which states that no one will take action to enforce the restrictive covenant. Antoline requested Councils permission to draft the “Agreement to Waive Right to Enforce Covenant”. McDaniel made the motion to approve that Attorney Antoline draft the “Agreement to Waive Right to Enforce Covenant”, Henry seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Attorney Antoline presented Tax Levy Ordinance #11/13/2012-1. After a brief explanation of the Tax Levy Ordinance by Mike Antoline, Little made the motion to approve Tax Levy Ordinance #11/13/2012-1, McDaniel seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Little made the motion to approve the Treasurer’s Report, Henry seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Community Development Director Kim Adamson reported that Larry Woody of Income Property Associates who owns Dollar General now has a funding source and is ready to move forward with possible development. Woody informed Adamson that he will be in our area in January and she will encourage him to attend the Regular Meeting.

Adamson stated that she is working on TIF reimbursements and also being trained by Keith Moran to do the annual TIF audit. Adamson provided a list of currently available grants for Council review and requested that Council be thinking about goals for the upcoming year.

Steve Bainbridge was in attendance and presented a pay request from Burdick Plumbing and Heating regarding the Main Pump Station Rehab project. Bainbridge requested a motion to pay $11,099.70 to Burdick Plumbing and Heating from the Main Pump Station Rehab Grant Funds. Bainbridge stated that Burdick’s part of the project is 5{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} complete. An itemized list of what has been done to date is attached to this bill and on file with the Clerk. McDaniel made the motion to pay Burdick Plumbing and Heating $11,099.70 from the Pump Station Rehab grant funds, Burgener seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Ruot explained to Council that he and Don Henry met with Bainbridge and toured where a new 15 inch tile might be placed. Ruot stated that it is his opinion that a new tile will be a good place to begin in trying to alleviate the drainage problems in the Williams addition. Ruot stated that Bob Curry has agreed to pay for the portion of tile that will be run across his property. The Village portion will extend through the Williams addition area and then on through the Dirks property. Ruot stated that he and Henry have not approached Dirks yet because they wanted to meet with Bainbridge first to get a better idea of what the plan would be. Little inquired of Steve Bainbridge if a 15 inch tile is a waste of money stating that the water survey indicated that a much larger tile is necessary for relief of the drainage problems. Bainbridge stated that he would certainly speak up if he thought that our plan would not be beneficial. Bainbridge agreed to look at the area again with Water and Sewer Superintendent Louis Jordan. Jordan stated that the 15 inch tile that is serving the Williams Addition is broken down. Jordan stated that it can’t hurt to replace it. Jordan also recommended that a plan be in place before approaching Mr. Dirks. Council agreed.

Village Clerk Mischelle Davis presented the annual premium notice from Illinois Municipal League Risk Management Association. After discussion regarding the different payment options Burgener made the motion to approve paying the premium of $49,361.31 in full by November 30 to receive the 1.5{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} discount, McDaniel seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Little made the motion to approve payment for the Golf Course portion of the IMLRMA Premium in the amount of $14,852.00 from the CIPS Major Projects to be paid back within one year, Burgener seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None

Ruot stated that our Municipal Code does not include a square foot minimum for dwellings. This became an issue when a citizen of Moweaqua began turning a garage into a dwelling. The 500 square foot garage is the only building on the property at this time. Zoning Administrator, Boomer Neece consulted the Zoning Chairman, Gwinner Snyder and also Ruot because he could not find a proper zoning permit to issue. Because there were no restrictions against it the citizen was allowed to convert the garage into a dwelling. It was felt by all officials involved that this should not become commonplace and so Ruot recommended changing the Zoning code to require that a dwelling must be a minimum of 900 square feet. Council agreed. Burgener made the motion to approve changes to the Zoning Code requiring that dwellings be a minimum of 900 square feet, McDaniel seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Little stated that beginning January 1, 2013 changes in state law will allow employees to receive only $2,500.00 in cafeteria cash. After discussion, Little made the motion that Village employees who are currently receiving $5,000.00 cafeteria cash be paid $2,500.00 cafeteria cash and $2,500.00 in taxable wages spread throughout the year. Employees who do not receive $5,000.00 but do receive over $2,500.00 will also receive the portion over $2,500.00 in taxable wages spread throughout the year, Burgener seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

McDaniel made the motion to approve ratification of the October motion to hire RIVA Security to install security cameras at the Golf Course for $1,000.00, Henry seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Little made the motion to approve ratification of the October motion to donate $300.00 to “Christmas on Main” , Henry seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.

Mayor Pro Tem Ruot requested a motion to adjourn if there was no further business to come before Council. Little made the motion to adjourn, Burgener seconded. Council voting Yes: Henry, Burgener, Ruot, Little and McDaniel. No: None.