November 13, 2018 — Regular Meeting

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Call to Order
Pledge to the Flag
Roll Call

CONSENT AGENDA

Approval of October Regular Meeting Minutes
Approval of Bills to be Paid in November
Approval of Treasure’s Report

Committee Reports
Attorney’s Report
Mayor’s Report
Public Comment

NEW BUSINESS

  1. Discussion and Possible Action Regarding Employee Health Insurance Renewal – Donna Parker
  2. Discussion and Possible Action Regarding Employee Voluntary Coverages – Chris Cutler
  3. Discussion and Possible Action Regarding Chance, LLC Property Rezoning – Dave Little
  4. Discussion and Possible Action Regarding Crawford’s Facade Grant – Mayor Neece
  5. Approval of Nicol Variance Ordinance 2018-41 – Mischelle Davis
  6. Discussion of Possible Action Regarding IMLRMA Renewal – Michael Reschke
  7. Approval of Donation to Children’s Toy Depot Donation – Michael Reschke
  8. Discussion and Possible Action Regarding Liquid Engineering Proposal for Inspection – J. D. Malone
  9. Discussion and Possible Action Regarding Tank Cleaning – J. D. Malone
  10. Discussion and Possible Action Regarding Bluestem Energy Proposal and Agreement – J. D. Malone
  11. Discussion and Possible Action Regarding Hosting IMLRMA Training and Providing Breakfast and Lunch – J. D. Malone
  12. Approval of Police Policy Manual – Shawn Conlin
  13. Discussion and Possible Action Regarding Police Department Gun Trade – Shawn Conlin
  14. Discussion and Possible Action Regarding No Parking Signs Ordinance – Shawn Conlin
  15. Approval to Reactivate Josh Addison’s Employment to Short Term – Marcia Maynard
  16. Discussion and Possible Action Regarding Hiring for the Position of Assistant to the Village Clerk – Shawn Conlin
  17. Executive Session – Mayor Neece
    1. Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee
    2. Pending Litigation
    3. Real Estate

Adjourn

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REGULAR MEETING

November 13, 2018

 

The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll Call was answered by Tatum Plain, Dana Shuster, Marcia Maynard, J.D. Malone, Michael Reschke and Shawn Conlin.  Employees present were Louis Jordan, Ramiro Estrada, Chief Maki, Dave Little, Mischelle Davis and Attorney for the Village, Ed Flynn was also present.  Others present included Jack Kaufman, Donna Parker, Lance McCafferty, Chris Cutler, Susan Burckhartt, Michele Morrell and Daniel Morrell.

Maynard made the motion to approve the Consent Agenda with additions and corrections, including the October Regular Meeting Minutes, Bills to be Paid in November and Treasurer’s Report, Malone seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Zoning and Planning Commission Administrator Dave Little presented an Application for Rezoning from Timi Kaufman of Chancer, LLC.  Kaufman requests approval to rezone the property located 104 S. Ponting from Single Family Residence (large lot) to a Highway Business district.  Kaufman plans to use the lots for storing and maintaining a small fleet of motor coaches.  At first the property will serve as a parking lot for the motor coaches and later a building will be constructed.  Little stated that the Zoning and Planning Commission voted unanimously to approve the Application for Rezoning from Timi Kaufman.  After discussion Conlin made the motion to approve Rezoning property located at 104 S. Ponting from Single Family Residence to Highway Business, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Mayor Neece presented a Façade Grant Application from Matt Crawford of Crawford’s Pizza, Pub and Pins.  Crawford will be replacing the front doors of his business located at 200 S. Main Street to improve the aesthetic and security of the entrance.  Maynard made the motion to approve the Façade Grant for Matt Crawford, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Mischelle Davis presented Nicol Variance Ordinance #2018-41.  Davis stated that the Variance was approved at the October Regular Meeting, but a Variance had not been prepared.  After discussion Shuster made the motion to approve Nicol Variance Ordinance #2018-41, Reschke seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Finance Chairman Michael Reschke presented the IMLRMA Premium Renewal Invoice.  Reschke stated that three payment options are available.  After discussion Conlin made the motion to approve IMLRMA Premium Payment Option #1 in the amount of $54,862.36.  Option #1 allows for a 1% discount for payment in full by November 21, 2018.  Malone seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Reschke presented a request from the Children’s Toy Depot for a donation.  Shuster made the motion to approve donating $200.00 to the Children’s Toy Depot from the Water & Sewer Fund and $500.00 from the General Fund, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Water & Sewer Committee Chairman J.D. Malone presented a proposal from Liquid Engineering for inspection of the water tower and ground storage water tanks.  Scope of the interior and exterior inspection will include review of structural, sanitary, safety, security and any installed coating conditions.  Ladders, shell, roof, vent, man ways, welds, seams, foundation, anchor, safety system, hatches, external overflow and plumbing will be examined.  Proposed cost for the inspection is $2,675.00.  Digital formal reports are available for $300.00 per tank.  After discussion Maynard made the motion to approve the proposal from Liquid Engineering for inspection of the water tower and ground storage water tank for 2,675.00 with the option for Jordan to purchase reports for $300.00 per tank if he deems necessary, Reschke seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Water & Sewer Superintendent Louis Jordan requested approval to have the water tower and ground storage water tanks cleaned for approximately $600.00 to $700.00 per tank.  Maynard made the motion to approve having the water tower and ground storage water tanks cleaned for $600.00 to $700.00 per tank, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.

Jordan requested approval to host an Illinois Municipal League Risk Management Association training on December 11th and provide breakfast and lunch.  Conlin made the motion to approve hosting the IMLRMA training and provide breakfast and lunch, Malone seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

After review and discussion Malone made the motion to approve the Police Policy Manual excluding the ride along policy, Plain seconded.  Council voting Yes;  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Conlin made the motion to approve trading the Police Department rifles and sights for AR-15’s at the bullet trap, Malone seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Reschke made the motion to reactivate Josh Addison’s part-time employment status so that he can assist with concrete work at the new Street & Alley Maintenance Shed at a rate of $18.00 per hour, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Shuster made the motion to enter Executive Session Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee, Pending Litigation and/or Real Estate, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Shuster made the motion to end Executive Session, Maynard seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Shuster made the motion to hire Beth Hawn as Assistant to the Village Clerk at a pay rate of $15.00 per hour, beginning December 3, 2018, Reschke seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.

Shuster made the motion to adjourn, Malone seconded.  Council voting Yes:  Plain, Shuster, Maynard, Malone, Reschke and Conlin.  No:  None.