November 14, 2017 — Regular Meeting

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Call to Order

Pledge to the Flag

Roll Call

 

CONSENT AGENDA

Approval of October Regular Meeting Minutes

Approval of October 17th   Special Meeting Minutes

Approval of October 23rd Special Meeting Minutes

Approval of Bills to be Paid in November

Approval  of  Treasurer’s Report

 

Committee Reports

Attorney’s Report

Mayor’s Report

Public Comment

 

NEW BUSINESS

  1. Approval of Burdick Plumbing & Heating Payment  Estimate  #10  – Steve Bainbridge
  2. Discussion and Possible Action Regarding Employee Health Insurance Quotes – Mayor Neece
  3. Discussion and Possible Action Regarding Advanced Disposal Contract Agreement – Chuck Duncan
  4. Approval to Donate  to  the  Children’s Toy Depot –  Marcia Maynard
  5. Approval of Rodman Facade Grant Application – Mayor Neece
  6. Approval to Purchase 2018 IML Handbooks – Marcia Maynard
  7. Approval of 2017-2018 Tax Levy Ordinance #2017-21 – Attorney Flynn
  8. Discussion and Possible Action Regarding Ameren Franchise Agreement Ordinance #2017-22  –  Mayor Neece
  9. Discussion and Possible Action Regarding Ameren Franchise Agreement Ordinance #201 7-23 – Mayor Neece
  10. Discussion and Possible Action Regarding Golf Course Job Descriptions – Michael Reschke
  11. Discussion and Possible Action Regarding Ayars Debit Card – Marcia Maynard
  12. Discussion and Possible Action Regarding West Main Water Main Installation – Are Funds Available from Business District Tax Funds – Marcia Maynard
  13. Discussion and Possible Action Regarding Census Committee – Mayor Neece
  14. Discussion and Possible Action Regarding Airwave Consulting Contract – Joann Lower
  15. Discussion and Possible Action  Regarding Building Maintenance  – Joann Lower
  • Shelving for Fireproof Safe Room, File Room and  Basement
  • Basement Lighting
  • Painting of Village Hall Offices
  1. Discussion and Possible Action Regarding Organizational Chart – Michael Reschke
  2. Approval to Accept Moore Resignation – Mayor Neece
  3. Executive Session – Mayor Neece
    • Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee
    • Pending Litigation
    • Real Estate

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Neece leading in the Pledge to the Flag.  Roll Call was answered by Tatum Plain, Dana Shuster, Marcia Maynard, Joann Lower, Mike Reschke and Shawn Conlin.  Employees present were Louis Jordan, Lola Allen, Amy Malone, Ramiro Estrada, Brad Burcham, Mischelle Davis and Attorney for the Village, Ed Flynn was also present.  Also attending were members of the public; Kenny Long, Chris Bright, Jessie Brown, Steve Hooper, Chuck Duncan, Jay Peterson, Stoney Falk, Tom Lisi, Brad Metzger, Ellen Gibson, Terry and Julia Cox, Brookie Spa, Angela Locke, Brian Pekovitch, Lisa Beck, Ann Maynard and Jennifer Neeley.

Maynard made the motion to approve the Consent Agenda with additions and corrections; October Regular Meeting Minutes, October 17th Special Meeting Minutes, October 23rd Special Meeting Minutes, Bills to be Paid in November and the Treasurer’s Report, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece extended a big thank you to the Shelby County Sheriff, Don Koonce, Under Sheriff Rob McCaul and the Shelby County Deputies for covering the community due to the recent resignations of the Police Chief and Full-Time Patrol Officer.  Mayor Neece stated that the advertisement for Police Chief has been placed in several newspapers and on websites.  Mayor Neece also stated that the Police Chief position will be filled before applications are taken for Full-Time Patrol Officer.  Mayor Neece informed Council that the Shelby County Officers have been working varied shifts 7 days per week in the Village.  Mayor Neece reported that the Village has taken back control of the Police Department and Shelby County is in back up roll.

In New Business Mayor Neece called on Steve Bainbridge to present Burdick Plumbing and Heating Estimate #10. After discussion Lower made the motion to pay Burdick Plumbing and Heating Pay Estimate #10 in the amount of $65,160.00, Maynard seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece called on Jay Peterson of Peterson Insurance who is the Agent for our current Employee Health Insurance through Blue Cross Blue Shield of Illinois.  Peterson explained that insurance coverage is again increasing.  In an effort to keep premiums as low as possible but still offer a good benefit plan Peterson presented comparable options.  After discussion of the different plan options Reschke made the motion to choose Alternate Plan 1 effective January 1, 2018, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard presented a request from the Children’s Toy Depot for a donation.  Maynard stated that this is a cause that we donate to annually and it has been budgeted for.  After discussion Shuster made the motion to approve donating $250.00 from General fund and $250.00 from the Water & Sewer fund, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece presented a Façade Grant Application submitted by Pamela Rodman.  Rodman will be having work done to the roof of her building.  According to the agreement the Village will agree to reimburse the owner for the cost of eligible exterior improvements to her commercial establishment up to a maximum of one half of the approved contract cost but no more than $2,000.00.  Maynard made the motion to approve the Rodman Façade Grant Application for a maximum reimbursement of $2,000.00, Reschke seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard requested approval to purchase IML Handbooks for all Trustees, the Mayor and the Clerk.  Shuster made the motion to approve purchasing eight Illinois Municipal Handbooks for $45.00 per book, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Attorney Flynn presented Tax Levy Ordinance #2017-21.  Maynard made the motion to approve Tax Levy Ordinance #2017-21, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece presented Ameren Franchise Agreement #2017-22 and #2017-23.  The previous agreements are expiring in March 2018.  The agreements authorize Ameren Illinois Company to construct, operate and maintain electric and gas systems in the Village of Moweaqua.  Conlin made the motion to approve Ameren Franchise Agreement Ordinances #2017-22 and #2017-23, Reschke seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Michael Reschke presented the updated Golf Course Job Descriptions.  After review Conlin made the motion to approve the updated Golf Course Job Descriptions as presented, Plain seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Maynard requested approval to open a Debit Card Account at Ayars Bank with a minimum balance of $100.00.  After discussion Maynard made the motion to approve opening a Debit Card Account at Ayars Bank with a minimum balance of $100.00, Lower seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Lower requested approval of a quote from Hawkins Home Improvement for shelving to be built in the file room.  The cost for building, installing and painting two 24” x 82” shelves and one 24” x 88” shelf is $362.00.  Lower also requested approval of a quote from Davis & Son Hardware for a frame to be built around the Village Seal.  The price for the frame is $152.50.  After discussion Lower made the motion to approve the $362.00 quote from Hawkins Home Improvement for shelving and the $152.50 quote from Davis & Son for framing, Plain seconded.  Council voting Yes:  Plain, Shuster, Lower, Reschke and Conlin.  Abstain:  Maynard.  No:  None.

Mayor Neece stated that Cody Moore has turned in his resignation as Part Time Patrol Officer.  After discussion Lower made the motion to accept the resignation from Cody Moore and allow his to purchase his name tag and one badge, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Mayor Neece requested a motion to enter Executive Session if there was no further business to come before Council.  Shuster made the motion to enter Executive Session regarding the appointment, employment, compensation, discipline, performance or dismissal of a specific employee, pending litigation and real estate, Conlin seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Plain made the motion to end Executive Session, Conlin seconded.  Council voting Yes: Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.

Reschke made the motion to adjourn, Shuster seconded.  Council voting Yes:  Plain, Shuster, Maynard, Lower, Reschke and Conlin.  No:  None.