November 9, 2010 — Regular Meeting

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REGULAR MEETING

November 9, 2010

Moweaqua Village Hall

6:00 P.M.

AGENDA

Call to Order

Pledge to the Flag

Roll Call

Approval of October Regular Meeting Minutes

Approval of Treasurer’s Report

Approval of Bills to be Paid in November

Committee Reports

Attorney’s Report

Mayor’s Report

Public Participation

NEW BUSINESS

  1. Tax Levy Ordinance – Mike Antoline
  2. Ordinance Authorizing TIF Payout to DMJ – Mike Antoline
  3. Annexation Ordinances – Mike Antoline
    1. McKinney
    2. Sprague
  4. “No Parking” Sign Ordinance – Mike Antoline
  5. Dehumidifier Purchase / Office Repair – Marcia Maynard
  6. Creation of Veterans Memorial Fund – Mike Reschke

OLD BUSINESS

Adjourn


The Regular Meeting of the Moweaqua Village Council was called to order by Mayor Pro Tem, Steve Ruot, leading in the Pledge to the Flag. Roll call was answered by Marcia Maynard, Kim Adamson, Larry Burgener, Steve Ruot and Mike Reschke. Jim Mahone was absent. Employees present were Ramiro Estrada, Rodney Phillips, Chief Maynard, Officer Wade and Attorney for the Village, Mike Antoline was also present. Others present included Mary Ann Stiner, Evelyn Lowe and Steve Bainbridge.

Maynard made the motion to approve the October Regular Meeting Minutes, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot and Reschke. No: None.

Reschke made the motion to approve the Treasurers Report, Ruot seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot and Reschke. No: None.

Maynard made the motion to approve the Bills to be Paid in December with additions, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot and Reschke. No: None.

For the Health and Safety Committee, Maynard inquired about the procedure for stump removal. Maynard has been asked by residents why the stumps on their boulevards have been left tall after the tree has been removed. Street and Alley Superintendent Ramiro Estrada stated that they could be cut flush with the ground. Estrada also stated that the stumps are eventually removed but only so much money is allotted for that purpose. Ruot suggested that Estrada obtain prices for removing the stumps. Maynard suggested that they should be cut off level to the ground until they can be removed to prevent them from being a tripping hazard.

For the Buildings and Grounds Committee, Maynard reported speaking to Larry Minott who recommends repairing the Police Department office with the moisture barrier alone and not disturbing the exterior brick wall. Maynard stated that an industrial size dehumidifier and pump can be purchased from Sylvane for $1,439.24. Maynard suggested that once the dehumidifier is installed it should be run for a while before repairing the Police Chief’s office. That way it should be good and dry before the moisture barrier is put in place. Maynard also stated that an additional smaller dehumidifier unit may be needed in the Police Department offices as well. A smaller unit can be purchased for approximately $300.00. After discussion Maynard made the motion to purchase the dehumidifier from Sylvane for $1,439.24, Burgener seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot and Reschke. No: None.

For the Water and Sewer Committee Burgener called on Village Engineer Steve Bainbridge to discuss grant funds and the lift station project. Bainbridge explained that the total budget for the lift station project was $335,000.00. The total spent to date is $294,601.45 leaving a balance of 40,398.55 that may be used to replace the pumps and controls at the South lift station. The South station was not included in the original rehabilitation plan but the Village was required to commit local funds equal to 25{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} of the estimated total cost of the project. The Village has paid out a portion of the 25{d3bb7c3d20bb2c333f8bbb4cc4dee311415bccd1d2e8a98d1fef6c9530e85137} but $40,398.55 remains unused. Bainbridge recommends using the balance towards refurbishing the South station. Bainbridge also requested a motion to approve payment number 2 to Curry Construction in the amount of $144,577.45. Burgener made the motion to approve payment to Curry Construction in the amount of $144,577.45, Reschek seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot and Reschke. No: None. Bainbridge stated that Council approval will be needed before Curry Construction can begin work on the South lift station. Bainbridge stated that he will discuss plans with Curry Construction and report to the Village before the next Regular Meeting.

Attorney Antoline presented Tax Levy Ordinance #11/9/2010-1. Attorney Antoline provided a reference chart for Council review and explained the current tax levy numbers. After discussion Reschke made the motion to approve Tax Levy Ordinance #11/9/2010-1, Burgener seconded. Council voting Yes: Maynard, Adamson, Wise, Ruot and Reschke. No: None. Antoline stated that the Clerk should mail the fully executed original Tax Levy Ordinances to him and he will then file with the Shelby County and Christian County Clerks.

Attorney Antoline presented Ordinance 11/9/2010-2 authorizing the distribution of TIF funds to DMJ Construction, Inc. TIF Consultant Keith Moran has reviewed the request and associated bills. Moran calculated the amount of reimbursement to be $2,523.77. Antoline agrees with Moran’s calculation. After discussion Maynard made the motion to approve Ordinance 11/9/2010-2, Reschke seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot and Reschke. No: None.

Attorney Antoline presented Ordinance 11/9/2010-3 amending the current “No Parking Zones” ordinance. After lengthy discussion in regards to whether the new signs to be erected on Lake Street would alleviate complaints, Council agreed to give it a try and if need be amend the ordinance again in the future. Reschke made the motion to approve Ordinance 11/9/2010-3, Adamson seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot and Reschke. No: None.

Mayor Pro Tem, Steve Ruot, requested a motion to adjourn if there was no further business to come before Council. Adamson made the motion to adjourn, Maynard seconded. Council voting Yes: Maynard, Adamson, Burgener, Ruot and Reschke. No: None.